Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Harlequin
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Sign Up12:55 PM, 8th April 2024, About 9 months ago
Reply to the comment left by Fed Up Landlord at 08/04/2024 - 12:42
I totally understand the urgency of this - and really didn't want to get into a to and fro on line - however in both cases the key holder was standing next to them offering the key but they were so pumped up that the door 'had it' (with the first when no tenant was found, they threatened to arrest the key holder as she was offering the key) on the second occasion they secured the tenants door with a padlock, with info for me inside the locked door and then lost the key to the padlock - they did not secure the main door that they had also burst in through without ringing or knocking or shouting, so all others in the building were then exposed to the outside all night - I was told about this the following morning by another tenant who asked when I was going to fix the main door and they could take the sofa away. Some officers are brighter than others is all I'm saying. I asked why they would not take a key and would they break down all doors until they got to the girl who had taken the overdose and he said he'd break down every f'ing door - appreciate the passion but the keys were available in a split second and doors could have been opening ahead of them as they searched.
Laurence Stevens
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Sign Up13:56 PM, 8th April 2024, About 9 months ago
I had a very similar incident.
I claimed off my Insurance and the Tenant paid the £200 excess on the Policy
Paul
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Sign Up17:38 PM, 8th April 2024, About 9 months ago
As a retired cop I went to hundreds of concern for welfare jobs. My first port of call was always neighbours. If they had a key, I used it. Neighbours usually know if someone is away, in hospital or in the property. In the case of the OP. His tenant had to option to open the door so their responsibility to pay for any damage to the door.
Jim K
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Sign Up20:32 PM, 8th April 2024, About 9 months ago
I had similar, initiated by the local GPs surgery (merely I assess, to remove any liability on themselves) in a HMO.
Broke every room fire door and locked area fire doors (cleaners cupboard, boiler room etc).
A few years back now but cost me neatly £4000.
Try getting that back from.T.....
(Who is generally impecunious).
It's an occupational hazard.
I did chase police - as I belive they were over zealous- they entered rooms on separate ASTs.
Didn't work.
Comments would be welcome
Jim K
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Sign Up20:38 PM, 8th April 2024, About 9 months ago
Reply to the comment left by Fed Up Landlord at 08/04/2024 - 12:42
I will try to.
There is the local police property act or suchlike which can use proceeds of crime and other monies raised by selling lost property etc.
LL may not see it how you have written it.
My experience has totally soured my relationship⁰/ perspective of police
Sorry but how it is.
It's not their (core crime fighting) money LL is asking for.
It's 'good works' money.
Jim K
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Sign Up21:11 PM, 8th April 2024, About 9 months ago
Reply to the comment left by Fed Up Landlord at 08/04/2024 - 10:16
Have you got any experience if what constitutes 'wrong address'?
Eg.
All rooms on HMO?
LaLo
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Sign Up14:23 PM, 9th April 2024, About 9 months ago
Shame you can’t make the tenant pay!
Alison Clark
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Sign Up22:48 PM, 9th April 2024, About 9 months ago
Reply to the comment left by Fed Up Landlord at 08/04/2024 - 12:42
Thank you all so much for responding. It’s my first time posting a message, so apologies if this has been raised previously. If the tenant refuses to pay/contribute, I will contact the Police legal team. If no Joy, then claim off my insurance. How do I claim from the tenants insurance please? The Police now know who are the keyholders are, but it sounds like this doesn’t make much difference. I was wondering if the tenant would agree to a key safe with a spare key for emergencies and give the code to the Police, as I feel this won’t be the last time! I am a new landlord and seem to be having lots of bad luck with what I thought would be a good tenant. I’m dipping my toe in the letting arena but I never thought it would be so stressful. It’s only 3 months in and I’ve had an anonymous caller to the agent from a female stating the tenant has fisted the wall and in court for DV. Agency reported she was very distressed and upset but would not leave her details. During the inspection she was correct but he had a cover story saying it was from the bed when he moved in, but failed to report this 3 months ago?? I was advised by agent we could not do anything about this or discuss with him, although they now visit in pairs. He has also (his version) stepped onto the garden decking and it snapped. No structural problems before or highlighted in the inventory. A friend repaired this, so not too much cost. Now I’ve found out he has 2 dogs, not in the tenancy agreement and when he asked permission (I believe they have been there from the start) this was refused, as I am petrified of dogs and didn’t wish the property to be damaged. He lied saying they had gone to a friends neighbours, but they are still at the property as noted by a tradesman. He works full time and away occasionally. I dread to think what I am facing?!? N I requesting to inspect the repair to the wall after 4 weeks notice to make sure it was like for like (he had already filled the hole in) and agreed to finish the repair. Now he is not answering agent calls/emails. I wish to discuss the dogs and an early release date (signed for 18months) I have spoken with my LL legal adviser but I don’t think anything is worth pursuing. My only options are to serve S21 in 10mths, Do more inspections which I believe the agent charge £50 if less than the 6mth standard and do a rent review. Is there anything I am missing? I am trying to stay optimistic and hoping if I can speak with the tenant I can offer some support as clearly something is going on and maybe Thu ga may improve. Apologies for the long post. I don’t feel like there is much support for LL.
Harlequin
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Sign Up9:01 AM, 10th April 2024, About 9 months ago
Reply to the comment left by Alison Clark at 09/04/2024 - 22:48
Get ready to evict is all I can say - the police will be of no help. Just be delighted if you get rent and you get your property back. You can try the police but as I posted I had one repaid and told to whistle (very much less politely by the officer in charge) for the 2nd time. They are not going to fiddle around with a key safe if they won't take a key from someone standing next to them. Maybe central London police are more aggressive - I know no others.
Landlords get no help - we have to help ourselves.
I did get some luck a while back when an outgoing tenant suggested his friend took the flat - he was fine but his friend's friends weren't and I found they were dealing drugs from the flat - I offered full deposit return if he (they as it turned out) left - they took it - I guess it was money, and when I turned up to see them out they had to carry a girl out who had passed out on the sofa. The tenant then asked me out - some people just don't get it. This is the only advice I can offer, has worked to me a few times - offering to void the contract and give back deposit and any rent paid up front if they will go with a 'this is obviously the wrong place for you'. try informal first - once authorities (like the council) are involved it's a different ball game. I don't use agents unless it's overseas students (big market in C London) - I've made a couple of mistakes but been able to buy myself out of it as above.
Chris @ Possession Friend
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Sign Up12:54 PM, 10th April 2024, About 9 months ago
Reply to the comment left by Alison Clark at 09/04/2024 - 22:48
No Alison, there are other options ( than Sec 21 )