Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Dr Rosalind Beck
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Sign Up17:15 PM, 30th October 2020, About 4 years ago
Excellent, David!
Yes, the authorities are very blasé about the risk we may face. Shelter also tells us it is no greater risk to take tenants on benefits. But they are all curiously reticent when asked to take on this non-existent risk themselves. Strange.
Michael Johnson - Amzac Estates
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Sign Up17:20 PM, 30th October 2020, About 4 years ago
I think it a valid request although rent and damage 'without limit' would appear unreasonable. Even under normal guarantor agreement there would be a limit to the claim that could be made , the rent arrears ( if any) and the damages that could be proved via a correct start and ending inventory.
However if you are asking for the local authority to take all the risk and you take all the profit then I very much doubt any one would take you up on this offer. If you don't want to accept their tenants , just don't accept them rather than make unreasonable offers then try and look like you are being philanthropic
Chris @ Possession Friend
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Sign Up17:27 PM, 30th October 2020, About 4 years ago
We know that the vessels that make the most noise, - Shelter, whom with their £ 70 Million / year budget could do something constructive for a change to actually help the homeless to find accommodation, instead of bringing legal cases against landlords who for good reason will 'not take the risk'
All you'll find on Shelters web site is referring tenants to the Local Authority, who despite approaching landlords, seeking accommodation for their worse tenants ( usually evicted from their last property ) will not put their money on the line either.
Most L.A's will do is offer ' Paper Deposit bonds ' that are worthless, as they challenge and dispute every claim made, let alone stand as unlimited guarantor.
We do hear of Councils is various parts of the country under such dire pressure that they offer financial incentives for landlords to give a tenancy to alleviate their burgeoning Temporary housing crisis ( which is set to get worse ) I think it was a North London council less than a year ago offering landlords £13 k.
Still, even with a financial incentive, an Unlimited Guarantor should be sought, especially in the current Possession climate, and even more so if/when Sec 21 get abolished.
Ian Narbeth
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Sign Up17:45 PM, 30th October 2020, About 4 years ago
Reply to the comment left by at 30/10/2020 - 17:20
You write: "...although rent and damage 'without limit' would appear unreasonable." I disagree. It is not unreasonable and there is no reason not to take a unlimited guarantee. It provides good security. If the tenant fails to pay the rent but refuses to leave then it could take months or even years now to get vacant possession. The worst payers also tend to cause the most damage, either deliberately or through bad habits. There are countless tales of landlords being left with damage exceeding a year's rent.
Michael Johnson - Amzac Estates
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Sign Up17:55 PM, 30th October 2020, About 4 years ago
Reply to the comment left by Ian Narbeth at 30/10/2020 - 17:45
By your own admission then there is a limit- the actual arrears and the evidenced damage. An unlimited request is unreasonable.
I am saying that if this landlord doesn't want the local authorities tenants then don't take them, its as simple as that.
I am fed up of seeing landlords bleating that the risk hasn't paid off, sometimes it doesn't pay off- property investment is a risk. If you don't want to take the risk then sell up , take your gain or loss and get out of the market.
Dr Rosalind Beck
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Sign Up18:15 PM, 30th October 2020, About 4 years ago
Reply to the comment left by at 30/10/2020 - 17:55
I disagree.
There is nothing wrong with giving your terms and conditions to local authorities. It gives them a chance to think about it and also if done by many landlords all over the country, it will raise consciousness about what is going on and how the risks have multiplied courtesy of Government interference.
If they are faced with a brick wall built by landlords to protect our interests, they might well have to begin acting as guarantor. It could be cheaper than the burgeoning costs from having to use much more expensive B & Bs.
This in turn could lead to more empathy - once local authorities face the repercussions of having more rogue tenants on their books - and some pro-landlord policies in the future.
TheMaluka
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Sign Up20:53 PM, 30th October 2020, About 4 years ago
Reply to the comment left by at 30/10/2020 - 17:20
I think you miss the point. I do not take homeless tenants as I have to take the risk on rent and damages WITHOUT LIMIT. Long experience has taught me that these tenants are very risky, far more so than working tenants, often deliberately damaging property in addition to not paying rent (which under government rules is now voluntary). If councils wish me to house their homeless tenants then they must take the risk, and remember that it is the councils who are approaching me, desperate to house their expensive B&B clients.
Nobody wants to guarantee these individuals and councils must be told by landlords collectively that we will no longer take the risk.
LordOf TheManor
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Sign Up21:06 PM, 30th October 2020, About 4 years ago
Rosalind is correct on this.....
Landlords cannot get insurers to pursue a claim against malicious damage by tenants so there is no reason to take on inexperienced and potentially volatile/ vindictive tenants, whatever their provenance. No matter that their rent may be paid by .....? If they go on the rampage as disgruntled tenants in the evicition queue, there is no hope of any redress from any quarters.
I have had three properties trashed by tenants with good tenant histories, all of years standing. They got frustrated by the slow moving beast called social housing and the sorry mess it is and then they didn't like the offer of a B&B room indefinitely while they wait for a place - in lieu of the 3 or 4-bedroom house they still occupy and have long since stopped paying for.
Form an orderly queue and I'll send photos of my three trashed properties: a whole housefull of previously fully working white goods thrown into the streets and/or garden, ditto weather-soaked sofas that the Council refuse to collect, malicious interior damage i.e. walls defaced in every manner imaginable and skylights deliberately left open so that the floor coverings are explosed to the elements requiring replacement throughout in the open plan layout the tenants so loved when they moved in.
A large shed rewired for cannabis-growing with all the evidence of illicit activity is obvious: roof gving way under intense heat stress, multiple cables and light fittings still attached to what was previously a manual-tool only workshop, and remnants of stripped plants everywhere. Do the police care? No, they don't. They miracurously need access to an inaccessible garden while the plants are being cultivated. Whether to pursue this or not or to other crimes? I'd prosecute regardless of neighbours' regular complaints of being overwhelmed by the stench of pot ..... Bla Bla Bla.... so it goes, so it carries on.
Costs for the malicious damage? £13k x twice and £8k once. Not recoverable from anywhere and the Court always awards any deposit to be used against rent arrears. The tenant has no skin in the game of malicious damage recovery.
In all three cases, the Council insisted on a full tenant history being given to them. In all three cases they got it in chapter and verse: Photographic Inventory & Schedule of Condition at tenancy start, rent schedule and tenant payment history, planned & unplanned maintenance schedules with sign-off dates within 48 hours, a full non-aggressive communications log throughout until the bailiff visit and finally the Exit Inventory & Schedule of Condition on tenancy end with keys in the landlord's possession.
Did it cost the landlord??? Yes it did. £13k x 2 and £8k once.
What happened to the tenants? Nothing on their tenant record or their huge debt stopped them from being offered housing suitable for their needs. All 3 cases spent time in Council supported stop-gap accommodation for 12-14 months. The two £13k wreckers now live in brand new houses on newly finished estates - like nothing ever happened in their lives before they got there.
As for Council incentives to take tenants..... DON'T FALL FOR IT...... AND DEFINITELY DO NOT ACCEPT IT..... without cast iron guarantees that there are healthy home-owning earners behind those who the Council are seeking to house, it's honestly not worth the risk.
Chris @ Possession Friend
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Sign Up22:09 PM, 30th October 2020, About 4 years ago
Reply to the comment left by LordOf TheManor at 30/10/2020 - 21:06Lord of the Manor, - if you'd like it added to my library of trashed property photo's on Instagram, " tenantsbehavingbadly " you could send me the photo's ?
Monty Bodkin
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Sign Up23:06 PM, 30th October 2020, About 4 years ago
If you don't want to take the risk then sell up , take your gain or loss and get out of the market.
....or just lower the risk by being very careful who you let to.