Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
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Sign Up10:59 AM, 18th October 2013, About 11 years ago
A word of caution:
We are in danger here I believe if we start to use the terminology 'professional' when referring to ourselves on an open forum of giving weight to the argument that we are the 'professional landlords' named and targetted by WBBS - which is a description I would vigorously deny applies to myself or to my partner as we are both professionals in other fields but merely amateurs who are only dabbling in 'landlording'!
Denise
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Sign Up11:56 AM, 18th October 2013, About 11 years ago
18/10/13 11:50
Just taken a telephone call from Holly O'Sullivan (sounds about 12) regarding our Subject Access Request - we do apparently need to send a cheque for £10.00 to WBBS before she is able 'because of company policy' to progress this fro us - and she also pointed out that our SAR will be 'treated separately from our complaints' which she is also dealing with and that she will 'contact us if she requires any additional information'
No mention of the man who normally deals with SAR being off work for a few weeks!
In fact it might seem to the casual observer that Holly is the only one working on this issue at WBBS - she sounded quite upbeat but I reckon if that's the case we could soon wear her down were all 6700 of us to send in complaints and SARs LOL
Mark Alexander
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Sign Up12:03 PM, 18th October 2013, About 11 years ago
Reply to the comment left by "Denise Doms" at "18/10/2013 - 11:56":
I do genuinely feel sorry for Holly. She's just following orders and trying to earn a living like the rest of us. Oh to be a wage slave hey?
Rewind ....
Aren't 6,700 landlords also becoming slaves to West Brom as on 1/12/2013?
.
Marie B
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Sign Up12:22 PM, 18th October 2013, About 11 years ago
Hi Mark
My husband and I were so glad to come across this website as we've just been hit with the same letter from west brom. For 2 btl. We actually didn't receive the letter from them until a week after it was public knowledge and we saw it first on the bbc website! So we didn't think we were affected, however our luck changed! There is great work going on by the team and we'd be glad to sign up. As we are based in Scotland and have taken out our mortgage with 'condition of mortgage in Scotland' attached to it, will the test case cover all of us across the uk? Sorry if this is already covered earlier. We got the standard letter back from west brom with some conditions which we never laid eyes on before. We contacted our broker espc in edinburgh and they had not even realised that west brom had hiked their tracker rates. We presume the next steps are to sign up and we'll hear further what we need to send on. Thanks. We will spread the news re this test case.
Vanessa Warwick
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Sign Up12:36 PM, 18th October 2013, About 11 years ago
Hi Denise,
Just curious .. are your tenants just amateur and just "dabbling" at being your tenants?
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Sign Up12:50 PM, 18th October 2013, About 11 years ago
I guess you would have to ask our tenants that question as I wouldn't dream of judging another's professional status ... and so I object strongly to WBBS doing so on my behalf, especially when it apparently then enables them to justify imposing decisions about my supposed income and ability to pay additional funds into their coffers. We have actually already had a discussion on this forum about what constitutes a professional or amateur LL and I am quite happy to be judged as an amateur.
Mark Alexander - Founder of Property118
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Sign Up13:29 PM, 18th October 2013, About 11 years ago
Reply to the comment left by "Marie B" at "18/10/2013 - 12:22":
Hi Marie and welcome 🙂
Things have moved on a bit and we will no longer run a test case, instead, if we do progress to litigation then it will be an action on behalf of named individuals, i.e. those who pay for it. I don't see why being in Scotland should make any difference but I've not personally seen the T&C's issued to Scots yet. I'm sure our lawyers will have done though and they've certainly not raised it as an issue. If it is a problem they will send your papers and cheque back to you.
Yes, the next stage is to sign up. Please see the linked summary article below as that will be much quicker for you to read than all comments on this and other related discussion threads.
.
Addicted to fighting the WBBS
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Sign Up13:41 PM, 18th October 2013, About 11 years ago
Reply to the comment left by "David Lawrenson" at "18/10/2013 - 08:46":
A quick update after speaking to the Building Society Association and TWO non Exec Directors of WBBS
1) At present, I do not think the BBA are treating the behaviour of one of their members very seriously. They were polite but almost seemed to laugh off the fact that it had nothing to do with them !!!!
I mentioned I though they had a responsibility to ensure the highest standards and governance of their members. They said they were aware of the issue but everyone should complain to the following member to raise the importance of this:
Hilary McVitty
Head of External Affairs
Phone: 020 7520 5926
Email: hilary.mcvitty@bsa.org.uk
2) Lets cut to the chase with these Non Exec Directors of WBBS - it is simply an easy £50,000 + p.a. they pocket for sitting on a board and they attend 5 + meetings a year. They do not want bad press of being associated with the stink we are creating with the WBBS and they certainly do not want their £50k p.a. interfering with their main day to day jobs earning £400k p.a.
Colin Walklin is a Non Exec WBBS and also Chief Operating Officer and Financial Director for Standard Life. Interestingly he is also a member of The Financial Reporting Committee http://www.frc.org.uk
I have spoken to Colin and he is aware of the 'business decision' and I said we would like to raise the awareness of areas that we do not feel the acting board have taken very seriously - his work email address is colin-walklin@standardlife.com and his direct telephone number is 0131 245 4009.
Mark - he has given me his private email address and said he would welcome a letter being sent to him outlining our areas of concern and he said he would have to share this with other non execs and the board - I believe this is a good opportunity to start to make this stakeholders see light in the severity of their decisions. Mark/Justin, please let me know if you want to follow up and I will send you his private email address.
John Ainley is a Non Exec and he can be contacted at his 'main job' contact numbers which are as follows:
John Ainley
+44 (0) 2072244345 / +44 (0) 7800691800
Email
john@theleaderscoach.co.uk
Mark Alexander - Founder of Property118
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Sign Up13:50 PM, 18th October 2013, About 11 years ago
Reply to the comment left by "Denise Doms" at "18/10/2013 - 12:50":
Interesting points Denise, many amatuers do things professionally. I don't like the phrase "amateur landlord" any more than Vanessa does though so I can see where Vanessa is coming from too in terms of potential negative connotations.
The intention of every landlord is to make profit out of property investment so technically we are all professionals.
The phrase professional landlord has no status in law so there is no harm done to our case by calling yourself professional as opposed to amatuer 🙂
What West Brom are trying to do, from a legal perspective is to suggest that we are "sophisticated investors" which does have a legal definition which suits them to some degree. However, the fact remains that there is no legal definition of what classifies landlords as sophisticated investors either. In my opinion it's a red herring thrown up by West Brom in the hope to thwart any legal challenges based on cost.
I suspect West Brom are hoping that we will try to prove that we are protected by consumer legislation and they know that doing that would cost us a fortune because a judge would also have to rule on what constitutes a landlord as a sophisticated investor. Therefore, our legal strategy will bypass all that B*ll S**t and we will mount an attack which will be based on contract law.
.
Mark Alexander - Founder of Property118
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Sign Up14:05 PM, 18th October 2013, About 11 years ago
Reply to the comment left by "stuart marshall" at "18/10/2013 - 13:41":
Good work Stuart, I will email Justin to promt him to read this comment.
.