Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Grumpy Doug
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Sign Up9:58 AM, 5th April 2018, About 7 years ago
Reply to the comment left by Luke P at 05/04/2018 - 00:32Now that is a very confusing and contradictory article! It suggests that the Supreme court has ruled that enforcement costs are allowed yet the European court has ruled that they're not !! Challenge I say - nothing to lose and after all we're still in the EU. I speak as a Bournemouth Landlord - we managed to knock SL on the head down here 🙂 (for the time being anyway)
Abdul Khan
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Sign Up12:13 PM, 7th April 2018, About 7 years ago
Reply to the comment left by Mick Roberts at 05/04/2018 - 07:01
So Mick how can we challenge? I am from nottingham with a portfolio. You wish to speak?
Chris @ Possession Friend
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Sign Up13:05 PM, 7th April 2018, About 7 years ago
Interesting Doug,
You should join the Anti-Licensing for Landlords group.
I am co-ordinating this and would really like copies of any FOI responses that have been received.
ChrisDanielLM@gmail.com
Chris @ Possession Friend
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Sign Up13:15 PM, 7th April 2018, About 7 years ago
Reply to the comment left by Mick Roberts at 05/04/2018 - 07:01That's the nub of the problem Mick, L.A's are treating Tenants like Satsuma's but they nor the media want to understand that.
Until we get some Top level marketing / PR and get some media interest, we'll continue to be shafted.
Does anyone know what Open prison Max C is in, he's probably got en-suite wi-fi and perhaps he'll take our case on 😉
Chris @ Possession Friend
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Sign Up17:12 PM, 7th April 2018, About 7 years ago
A Valid argument - ?
seems to me to be on the level of charging. Whilst the govt have given a virtual free reign on L.A's, the result cannot surely be what was intended -has emerged.
For example, if we take the cheapest option / instance of licensing, which I would say is Wales ( £144 per Landlord, irrespective of the number of properties ) then how can a licensing scheme be operated on such costs compared to £800 or more Per Property !
Actual licensing costs can't vary between a landlord with 10 properties in Wales = £144 versus a Nottingham landlord, 10 x £780 = £7,800 a 5,416% difference. ! A Human rights issue even ?
Chris @ Possession Friend
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Sign Up15:41 PM, 9th April 2018, About 7 years ago
On 5/3/18 the Government ( Heather Wheeler - Housing minister ) pledged to review selective licensing schemes [don't get excited ] - you may wish to drop her a line with your thoughts, Heather.Wheeler.mp@parliament.uk
This is my response ;
Good afternoon Heather,
Allow me to introduce myself. I am a Private Sector Housing Consultant, Landlord Advisor and Trainer.
I have consulted with local authorities who have Not proceeded with licensing schemes and their comments have included ' incredibly helpful ' on suggestions for Housing enforcement, Landlord engagement Tenancy relations and managing Anti-social behaviour.
If you'll excuse my direct approach, and without meaning any offence, I believe that the MHCLG is showing a lack of leadership and management towards Local authorities. There appears to be no monitoring or publication of performance, pre and post licensing.
In terms of licensing contributing to reductions in Anti-social behaviour, I see absolutely no evidence of this ( and in fact, wonder how its supposed to work anyway ) Until such time that there is a reliable database of the trully anti-social tenants ( Rogue tenants, or rent cheats, if you like - although that might not be a politcically sensitive term, but true nevertheless ) then addressing ASB by Licensing schemes is simply not going to work or be in any way effective.
How can some licensing schemes, if I can use Wales as an example, operate a scheme for £144 per landlord ( irrespective of the number of properties ) and others ask £800 or £900 Per PROPERTY ?
The license fee is supposed to cover the cost of administering the scheme, not enforcement and as a Human Rights principle, you wouldn't expect law -abiding landlords to pay for the the cost of enforcement against those flagrantly breaching regulations.
In any event, the Housing and Planning Act 2016 has provided for Civil Penalties, which hopefully used with judgement and restraint, will fund the cost of enforcement. On this matter, I have to say again that guidance and monitoing of Local Authorities enforcement is somewhat lacking. There are some good examples, some over-zealous examples, and the vast remainder who are sorely lacking.
I am hoping by this stage that you realise that my objection to licensing in as widespread and pervasive a form as its becoming, is in no way connected to any tolerance of landlords who flagrantly disregard regulations. In fact, I support such action that is warranted on the most deserving cases.
I would further like to point out some discord between rhetoric used for example in the introduction to Civil penalties, that 82% of tenants are satisfied with their accomodation. Should that not mean that Licensing is at Most, only required in a maximum of 18% of rented accomodation ?
As a landlord advisor, I woud accede to one point which in my view is the ONLY benefit of licensing schemes, which is Accreditation ( although there are ways of mandating this without licensing. Just require all Landlords to be accredited and those that are found to breach any regulations are penalised in an appropiate manner with an addition for not being Accredited )
With some 60 % I believe statistics put it, of landlords owning only one property - they often feel that the time and trouble of educating themselves with what has become especially over recent years a mamouth plethora of legislation / regulation [ whether appropriate or otherwise ] is unnecessary, to which I disagree.
As for the argument of Licensing providing a database of landlords upon which to refer, this again is simply flawed for the Criminal landlords just won't apply and continue to operate under the radar. Also, there are methods already in place, although not cross-referenced or used collaboratively that can achieve this and more.
I understand HMRC believe there are some 990,000 landlords not registered as receiving Any income from property they let. Why aren't landlords required to submit the addresses of properties they own and rent and have just the name and addreesses available to L.A's so that a cross reference bwtween this, Council tax and Land registry data can be made. This country has several silo's of information that are not used in a collaborative manner.
Some other opinions on the PRS, many related to licensing can be found on my response to the Housing Ombudsman Consultation, at http://www.PossessionFriend.uk/housing-ombudsman for example, that 32,500 tenants could be accomodated each year in the time taken for a landlord to get possession from a tenant !
I do hope you will take my comments constructively, as intended.
I am also contactable for further consultation if required.
Regards,
Chris Daniel
Mick Roberts
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Sign Up10:25 AM, 21st April 2018, About 7 years ago
Chris. I'm away at moment clearing some emails up. But don't have access to big computer to save your details etc.
Do u want to email me 2 May mick.roberts2011@hotmail.co.uk see what can be done etc.
They bringing this in. But yes I have some FOI requests u can have.
I have some Nottingham Landlords that have also put in their own.
My biggest one for me so the streets. They apparently can only bring in Selective Licensing in the area if 6 things (oh office computer). Trouble. Low demand etc. My streets have NONE of these things and FOI at moment have refused request to tell me what trouble these streets have had.
So it's something I'm gonna chase when get more time.
Chris @ Possession Friend
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Sign Up10:34 AM, 21st April 2018, About 7 years ago
Reply to the comment left by Mick Roberts at 21/04/2018 - 10:25Hi Mick,
Any FOI material you have is potentially useful.
I think appealing conditions, winning and publishing those is great for Landlords and detrimental for the Council.
Maybe get a locksmith cost for changing locks, divide it by the length of a Fix term and get some publicity of how much extra on Rent this would have to cost
Tenants – that Landlords don’t Want to ( but have to ) pass on some of the charge. ?
Perhaps pointing out that this condition and cost of it would have to be placed in a tenancy agreement and then potentially deducted from their deposit ?
Mick Roberts
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Sign Up10:35 AM, 21st April 2018, About 7 years ago
Reply to the comment left by Abdul Khan at 07/04/2018 - 12:13
Abdul. Do u want to email me above.
Same again. It's coming in. I think I've turned it round in Nottingham now where the majority of tenant now know it's the councils fault for any future possible rent increases and the council are getting some tenants moaning at them. So the Council may be prepared to help.
But we just appeal every single ground we are unhappy with. Every landlord needs to appeal.
Mick Roberts
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Sign Up10:37 AM, 21st April 2018, About 7 years ago
Yeah ask me these 2 May when I'm back in UK and have no pen and paper on me now.
Where did the council think the money is gonna come from? They proper thick.