Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Robert M
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Sign Up23:08 PM, 6th July 2015, About 9 years ago
Reply to the comment left by "Julie Ford" at "06/07/2015 - 15:46":
Hi Julie
I have been a CAB adviser (caseworker), a council homelessness officer, a private landlord, and a tenant, indeed usually three of these at the same time!!! (I've also been homeless, and been reliant upon welfare benefits) so I know how it is from all angles.
I agree that tenants should know their rights, but they should also know their responsibilities and be held to account if they don't keep to those responsibilities. Unfortunately, at the moment, tenants are not being held accountable for breaching their responsibilities (e.g. not paying the rent), as the law is so slow and cumbersome that it takes about 6 months to evict a defaulting tenant, and if they are on benefits then the law does not give landlords an effective way of recovering their losses.
You may believe that advisers (council, CAB, Shelter, etc) would not advise tenants to stop paying their rent, or advise them to stay in the property until the bailiffs come (even though this will cost the landlord more money and leave the tenant in more debt), but I can assure you that this does happen, SOME advisers would and do give this sort of advice. Such advice does not actually help the tenant, it just delays the eventual outcome, with everyone suffering more for the delay (e.g. more debt for the tenant, more losses for the landlord, more cost to the public purse/taxpayers).
Landlords want good tenants, and tenants want good landlords, (this then keeps the costs down, and helps to keep the rent levels down), so all the advice agencies (CAB/councils/Shelter/etc) would be doing a bigger service to society if they encouraged good landlords and good tenants, rather than helping bad tenants avoid paying and thus causing the landlord to suffer financial losses.
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Sign Up7:40 AM, 7th July 2015, About 9 years ago
Reply to the comment left by "Jay James" at "06/07/2015 - 16:23":
Are you a tenant?
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Sign Up8:15 AM, 7th July 2015, About 9 years ago
Reply to the comment left by "Andrew Holmes" at "06/07/2015 - 19:12":
I can only speak for my own role, as all CABs are individually funded separate businesses so bureau practice may not be identical across the board.
When a tenant comes to me as a Housing Specialist they are NEVER told to stop paying rent!
The rent, among other things is the tenants contractual obligation and they are told this in no uncertain terms.
Many tenants leave my office in tears with a flea in their ear.
I also attempt on every occasion to speak with a landlord as I am fully aware there are 3 sides to every story, rarely have I spoken with a LL who hasn’t ripped into me on the phone, verbal abuse is a daily occurrence in my job as is physical violence,
especially when I am telling a tenant its Sky TV or the roof over your head???
I am not there to stop the eviction or make the LLs life hell…. If the tenant has failed to pay rent because a flat screen TV was more of a priority, then I simply tell them their right to remain in the property, to pay the rent and most importantly turn up at the court hearing….
Never once have I advised a tenant to turn up late, personally I would see that as showing the tenant wasnt bothered, something a judge isn’t going to take lightly. Considering, on discretionary grounds all a judge is looking for is reasonability, he may see the bad manners of turning up late reason enough to award a possession.
However if non-payment of rent is due to circumstances out of the tenants control, such as a mistake at the benefits office or simply the fact they were not aware they could apply for Discretionary housing payments, then I will assist a tenant with preparing for court in the attempt to keep them in their home and the rent paid
I do not assist tenants who I feel may be involved in fraudulent activity, all advice would at that point cease as we cannot be seen to collude with fraud.
I advise landlords too….. and it still shocks me just how uninformed private LLs are… deposits not protected, incorrect S21s, no gas certs and disrepair issues that beggar belief
it is very sad that daily I see this great divide of animosity between LLs and tenants, something not seen in any other client / customer domain.
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Sign Up8:28 AM, 7th July 2015, About 9 years ago
wow some people really dont like the fact other people have valid opinions.... do you really feel the direct abuse to me is valid?
did i personally attack anyone?
did i bad mouth landlords?
NO.... disgusting behaviour on a public forum.... shows alot about a person
Robert M
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Sign Up8:43 AM, 7th July 2015, About 9 years ago
Reply to the comment left by " " at "07/07/2015 - 08:15":
Hi Julie
That all sounds reasonable to me (your conduct), but unfortunately not all advisers are the same, and particularly those in local authorities who have a vested interest in delaying the (almost) inevitable homelessness application.
You say that landlords "rip into you" but have you considered WHY they may do that? Sure, a few may be bad landlords, but 99.9999% of landlords are decent people who want to keep good tenants, so if they "rip into you" then perhaps it is because they have heard too many lies from their tenants and they see you as simply believing the tenants' lies. (or maybe their experience of other advisers has always been negative).
I advise my tenants to go to the CAB and Shelter at the earliest opportunity, because if it is a problem with benefits then they can get help, but tenants ignore the advice until it is at the eviction stage and then use the CAB/Shelter as a means of delaying the eviction (sometimes maliciously, sometimes out of genuine desperation). The problem is that the CAB/Shelter/Council has no power to change the tenant's behaviour (get them to be good tenants that pay the rent and look after the property), so the bad tenant stays a bad tenant, but is still assisted by the CAB/Shelter/Council to cause as much financial damage to the landlord as possible. I have seen and experienced this time and time again.
You asked Jay if he is a tenant, well I am a tenant now and have been since 1997, so I can speak as a "tenant" as well as a "landlord". I offer a lot of help to my tenants, I even provide floating support to them, which is great for the good tenants that need a bit of help with their benefit claims and debts etc, but a bad tenant usually remains a bad tenant and in those circumstances I want them evicted (or leave voluntarily) as quickly as possible.
Each bad tenant I have costs me money. I am already a "not for profit" organisation, so the cost of evicting a bad tenant and carrying out the clearance, cleaning, repairs, etc, means there is less money to spend on improvements for good tenants, and/or provision of additional housing for other homeless people. The higher my costs, the less I can provide, and the more I have to charge for what I do provide. It is a simple equation.
For every one bad tenant the CAB/Shelter/Council/Solicitor prevent or delay being evicted, they are denying the housing of two good decent tenants (as well as driving up the rents that have to be charged, and thus the cost to the nation of providing Housing Benefit.
Next time you are advising a tenant who has not paid their rent (perhaps to pay for a holiday, TV, Sky subscription, iphone, etc), please remember that you may have the knock on effect of denying two other families a home (in order to protect this one bad tenant).
Mark Alexander - Founder of Property118
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Sign Up9:01 AM, 7th July 2015, About 9 years ago
I am very sad to see that Julie has deleted her member profile, she has also declared that she will not be posting on this forum again.
Why am I sad about this?
Very simply, debate is good but personal attacks are not!
Maybe we have our MP's to blame for making personal abuse and humiliation in public acceptable based on their behaviour in the House of Commons? We must all remember, not everybody is as thick skinned as an MP and whilst we all share different perspectives it is WRONG to make personal attacks on a public forum.
I have known Julie for several years through Social Media and on various forums although I don't recall having had the pleasure of meeting her in person. What I can say though is that my perception of her has always been that her heart is in the right place and I have nothing but respect for her integrity. I believe what she is saying about the advice she offers to tenants but I also share the same perspectives on the more generalised practices of some of the employees of agencies offering advice to tenants, i.e. Citizens Advice, Shelter and Councils.
Julie could have been a good ambassador for landlords within Citizens Advice but I suspect the personal attacks on this forum by landlords will do nothing to encourage that.
PLEASE FOLKS - keep personal abuse out of professional debate.
.... and finally a message to Julie, I am very sorry that you were offended by some of our members comments and thank you for sharing your opinions so professionally, many of which I was very pleased to read.
.
Jamie M
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Sign Up10:09 AM, 7th July 2015, About 9 years ago
Dear cup cake, you'd never make it as a landlord, better you sit in the comfort of a politically correct environment and report everyone who looks at you sideways or dares tell a joke you don't approve of.
We landlords are abused regularly by the press, MP's, Local authority bludgers, CAB and shelter employees, judges and of course tenants, verbally, physically and financially.
We don't go off and cry and complain and run away because this is our livelihood and our futures are wrapped up in this shitstorm of crap we have metered out to us on a daily basis, and there is nowhere to run and no one batting our corner effectively.
Im offended this person dares to suggest we aren't telling it as it is, well we are,just as it happens and the difference is Julie Cup Cake, we don't have an agenda like you, all we have is our investments and our metal.
You can aggrandise and be as knowing and self righteous as you like, anywhere you like, but don't expect us to cow tow to political correctness and mamby pamby people and organisations who are rescuing everyone just to keep a job and all at the expense of landlords.
Run away to a safe wee place where people will clap and cheer you with insincerity as they are too scared to tell you the truth.
We will continue battling against all of you and the bad tenants and be polite and reasonable despite the crap thrown at us, because we have to.
Being offended is subjective, you decided to be offended, I did not offend you.
Mark - Either remove me from this forum or leave me on, but don't delete/edit my comments again, I hate big brother, you are not the arbiter of free speech, we live in a democracy and most of all, I find it offensive 🙂
S Hays
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Sign Up11:12 AM, 7th July 2015, About 9 years ago
Reading through these comments, it is clear that this is a highly emotive subject and landlords are very angry indeed about the advice to commit fraud being given out by legitimate authorities to bad tenants.
I sincerely hope a test case is brought against a local authority and/or CAB that will put a stop to this perversion of justice once and for all.
I also hope a heavyweight undercover journalist will do something soon to expose what all landlords know is going on.
Annie Landlord
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Sign Up11:52 AM, 7th July 2015, About 9 years ago
And to cap it all I read on Inside Housing last month that some housing associations are going to have to consider a means tested approach to allocating social housing, refusing housing to tenants who can't afford the rent, which could mean anyone in receipt of housing allowance. Where exactly do they expect these people to go? Oh yes, of course, the PRS!
Andrew Holmes
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Sign Up16:01 PM, 7th July 2015, About 9 years ago
Reply to the comment left by " " at "07/07/2015 - 08:15":
Hi Julie,
Not sure you will get this now you have deleted your member profile but thought I would send it anyway just in case.
If you had started your communication with the more balanced approach that you replied to my comment with, I am guessing the landlords on this site would of got a far better picture of yourself.
To open with "I can not imagine any organisation advising tenants to stay in a house until the bailiffs arrive," sorry if I have slightly misquoted you, was always going to annoy landlords who have had this happen to them on many occasions, in fact it has been on TV with tenants saying it.
Nobody is saying every CAB or housing association representative acts in this manner, just as not every landlord fails to protect deposits, complete gas safety checks and wrongly completes S21 paperwork. However there are those out there that with out a doubt advise tenants in this manner and these are the ones that give you and your colleges a bad name, annoy landlords and do not portray the system in a very good light.
Most landlords rely on rents as their main source of income and even those who do not can not afford to house tenants for free, it has a massive impact on peoples lives when tenants stop paying rents and as such is very emotive, stressful and a long drawn out bussness that needs rectifying as soon as possible.
I hope you decide to join the site again, as a landlord it is very useful to see how the "system works" and all its avenues, but landlords do get touchy when their living is interfered with by third parties wrongly advising tenants, but I take on board that you state that this is not how you operate.
Andrew