Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Neil Patterson
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Sign Up0:00 AM, 30th November -0001, About 2048 years ago
Reply to the comment left by "Robert Mellors" at "07/07/2015 - 08:43":
Hi Robert,
Thank you for sharing your wider perspective.
Your contributions are greatly appreciated 🙂
Neil Patterson
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Sign Up10:55 AM, 6th July 2015, About 10 years ago
I Found these
The right to work is the concept that people have a human right to work, or engage in productive employment, and may not be prevented from doing so. The right to work is enshrined in the Universal Declaration of Human Rights and recognized in international human rights law through its inclusion in the International Covenant on Economic, Social and Cultural Rights, where the right to work emphasizes economic, social and cultural development.
Article 8 of the European Convention on Human Rights provides a right to respect for one's "private and family life, his home and his correspondence", subject to certain restrictions that are "in accordance with law" and "necessary in a democratic society". The European Convention on Human Rights (ECHR) (formally the Convention for the Protection of Human Rights and Fundamental Freedoms) is an international treaty to protect human rights and fundamental freedoms in Europe.
Article 8 – Right to respect for private and family life
1. Everyone has the right to respect for his private and family life, his home and his correspondence.
2. There shall be no interference by a public authority with the exercise of this right except such as is in accordance with the law and is necessary in a democratic society in the interests of national security, public safety or the economic well-being of the country, for the prevention of disorder or crime, for the protection of health or morals, or for the protection of the rights and freedoms of others.
”
Article 8 is considered to be one of the Convention's most open-ended provisions.[
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Sign Up12:31 PM, 6th July 2015, About 10 years ago
Hi - As a lawyer and landlord I have seen this many times. The tenant(s) falls on hard times and goes to the council for advice or another place which I will not name. As stated it seems councils give advice and some of which is 'legal advice' which they are not allowed to do and or authorised to do - have no legal qualifications - yet get away with it. The times I have heard – ‘the council said to stay', but getting the unequivocal evidence, without being told it was entrapment, is very difficult. It is about time someone took them to task and put a stop to it. Each person is accountable for their individual actions !!!!!!
Andrew Holmes
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Sign Up13:04 PM, 6th July 2015, About 10 years ago
Reply to the comment left by "Peter Fisher - Boddington Law - (Fixed Fee Law)" at "06/07/2015 - 12:31":
Hello Peter,
I have fallen foul of tenants that have gone to the local housing authority and citizens advice, there i said it ! and have been advised to wait to the last minute of the bailiffs turning up, paying rent so they are only 7 weeks behind and not the full eight weeks and other delay tactics.
The local housing authorities have no housing stock so the longer they delay a private tenant being evicted that is a problem they have avoided.
Not once have i had someone from housing association phone me and try to sort the problem out, even when the tenant is DSS and they are several months behind with the rent and they are claiming money for rent and not using it for rent. To me this is fraud and the housing association should start proceedings to re claim the funds, that would send a message out to everyone.
The local councils cause a rift between private landlords and themselves, a test case for wrongly advising tenants would open the flood gates and stop this practice from happening, but i suppose its like you say, the hard part is proving it and knowing which legal angle to come at them from.
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Sign Up13:28 PM, 6th July 2015, About 10 years ago
Hi Andrew - I don't bother waiting for two months once the rent gets £750.00 in arears I serve a Stat Demand - though saying that the law is about to change where the min is to be £5,000.00 – pain.
I agree there needs to be a test case and the councils hit hard to make them stop these tactics. I had one tenant who said they were going to the council to say that I would not re-decorate or re-new the bathroom etc. – not legally bound to do so. Then I got this ‘person’ from the council come on to me – they did not realise I was a lawyer as I don’t always show my hand. Was told they were going to visit the property to do an inspection and so on. I made it VERY clear that any implied right of access was withdrawn, even though there was none in the first instance (some think as they work for these government departments /councils etc. they can do as they please), and if they did go, even with the tenants agreement, they as I am the owner / landlord would be trespassing and I would enforce – they soon backed down.
Tony White
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Sign Up13:32 PM, 6th July 2015, About 10 years ago
This has been the practice in our part of Cornwall for years. Over ten years ago we had tenants who were over eight months in arrears, had made no attempt to clear them, despite our best efforts to help, and who we were eventually forced to evict. The Council advised them to stop paying what little they had and sit tight until the notice to quit was served. And as this came to court in the summer sessions they were effectively given another four months rent free because of court holidays. In the end it cost us over a years rent, and half as much again to have the house cleaned, fumigated and reinstated, plus the legal cost of eviction
Until then we'd made a point of providing accommodation to tenants receiving benefits. Afterwards we refused to consider them
. If there is an increasing housing shortage problem for people on benefits the Councils that follow these policies are a significant causal factor. And it's a policy that cynically suits their budgetary constrictions. A tenant that can get months of effectively free accommodation at the Landlords expense won't be as demanding on the benefits budget. It was not a problem when rents were paid directly to the Landlord. It became one after the Council opted to make the payment via the tenant, and many other landlords were similarly effected.
Andrew Holmes
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Sign Up14:29 PM, 6th July 2015, About 10 years ago
Reply to the comment left by "Peter Fisher - Boddington Law - (Fixed Fee Law)" at "06/07/2015 - 13:28":
Hi Peter,
I had not heard of the "stat demand" before, i have just looked at it on line, can an individual serve this to a debtor, ie, me as a private landlord or does it have to go via a recognized legal third party representative, also can it be aimed at a court of your choice, the on line GOV form states either high court or central London county court.
Sorry to pick your brains but i do like anything that allows a landlord to make troublesome tenants lives that bit more difficult.
Andrew
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Sign Up14:59 PM, 6th July 2015, About 10 years ago
Hi Andrew - A Stat Demand is used under the Insolvency Act - there are several versions depending on the type of claim and have to be drawn up correctly - though not that difficult. They HAVE to be served by a third party (process server). I’ve always chosen the court the matter goes in case of an application for a set-side is made but the debtor has to pay a fee to the court for this.
The downside is the debtor can apply to set aside the Stat Demand if there is a possible defence. The upside is they are quick to do and serve and gives the debtor 21 days to pay or possibly be made bankrupt – that becomes the costly part if you go down that route. There is no need to go to court to get them issued unlike a County Court Claim etc. They do tend to get the debtors attention.
Andrew Holmes
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Sign Up15:08 PM, 6th July 2015, About 10 years ago
Reply to the comment left by "Peter Fisher - Boddington Law - (Fixed Fee Law)" at "06/07/2015 - 14:59":
Hi Peter,
That is very interesting and informative, at present all is good with current tenants but you never know what is around the corner. If anything comes up that involves me having to get the tenants attention in a short time scale i will certainly be looking at this route, might even see if my legal cover on the houses insurances will look at serving one, not sure if that is possible but certainly worth investigating.
Thank you for the heads up.
Andrew
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Sign Up15:16 PM, 6th July 2015, About 10 years ago
Reply to the comment left by "Andrew Holmes" at "06/07/2015 - 15:08":
Hi Andrew - your welcome.As a lawyer, plus also a landlord and in business for over 30 years, I know what most businesses go through hence the 'fixed fee' and a bit of advice now and then