Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Ian Ringrose
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up9:39 AM, 5th June 2014, About 11 years ago
Donna,
That sound like a hobby and provided it looks like one on any inspection the landlord/agent does, personally as a landlord I would rather you did NOT ask
You must not have a room you just use for it, so for example if you put the sewing machine in a spare bedroom, then keep a bed in there and have some friends to stray a few nights every few months.
You are selling a few items on eBay to cover the cost of your hobby, no different than selling some jam at the local WI. If you make a profit, then so be it., but the aim is not to make it profit, it is to learn skills and get your confidence back, so you can get into work.
You do have to tell HMRC and all the benefit people if you do make a profit, or when you start often to sell items.
donna douglas
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up11:31 AM, 5th June 2014, About 11 years ago
Hi,
Thank you for getting back too me and because it would be permitted work, you have to fill a form in and it states that hey would tell the HMRC.
This is were it worries me that the landlord would find out, I have not sold anything on it yet. It may not work out and what I wanted to do is try it, I would like to eventually have it where I am making a profit from it.
I keep reading up about self employed and if you are you have to register as a Business, that worries me because I am using this address.
Thank you for giving me advice about not having a room just for it, I have the machine sitting on a chest of drawers. Nothing at the moment to say I am running this from here and all sewing things are kept out of sight, don't have that much any just a small bag of fabric.
Ian Ringrose
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up12:37 PM, 5th June 2014, About 11 years ago
Reply to the comment left by "donna douglas" at "05/06/2014 - 11:31":
Donna,
The problem is if you ask your landlord, then the landlord is likely to HAVE to say no, due to his insurance and mortgage etc. But the landlord will find it expensive to evict you if they do find out.
If one of my tenants did what you are planning to do I would rather not know, and would only “discover” it if it was clear on an inspection that more than a hobby was going on. HMRC will not inform your landlord.
donna douglas
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up13:21 PM, 5th June 2014, About 11 years ago
That is great and I spoke to the Job Center who say can class this is permitted work. They said that you will be self employed but they said it was not a business, that was what worried me having to register here as a business and landlord finding out.
That is what worried me that I would ask that they would say no and I would of gone with that.
I wanted to more nearer my parents so worried about how I would deal with that renting a flat, say it does take off. They will want bank statements and worried that they would contact my landlord asking about being self employed.
My boyfriend was taken to hospital with a massive blood clot and not being flip int about it, but it made me stop putting obstacles in the way and do this.
The money I earn will help me move to be near my parents and I can use their spare room to work in if that is ok.
Thank you for all your help.
Michael Barnes
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up15:43 PM, 5th June 2014, About 11 years ago
Reply to the comment left by "donna douglas" at "04/06/2014 - 23:24":
If you are making things to sell (rather than selling unwanted possessions), then you DO have to register as self employed with HMRC (I have recently gone through this on behalf of my wife). I think you have to register within 2 months of starting a business (that is, within 2 months of making your first sale).
If you do not register and HMRC find out, then there are financial penalties.
It is not difficult to register via the HMRC web site and you DO NOT have to register a business at your address. HMRC are not allowed (Data Protection Act) to tell anyone that you have registered as self employed. They also do not need to know what you do: for all they know you could be a self-employed gardener using tools supplied by your customers and doing nothing from home.
You may also want to opt out of paying Self Employed National Insurance contributions (an option for those who have low earnings from self employment). BUT you need to consider the implications of this and should take professional advice. (Note that income from employment and income from self-employment are treated separately for National Insurance contributions).
Regarding the Tenancy implications, I would agree with others that if you ask the landlord, then he will have to say 'no' to protect himself; many leasehold agreements have a term banning business in the property. However, you are entitled to 'quiet enjoyment', so as long as you are just selling the products of a harmless hobby or therapy there should be no problem provided that you do not create a fire hazard or annoy the neighbours (e.g. by use of a noisy sewing machine in the middle of the night).
It is my view (rightly or wrongly) as a landlord that such a clause is
1. to prevent activities that would annoy the neighbours.
2. to prevent the property being used only for business and not for living
3. to allow the landlord to charge for damages caused by business activity (eg additional wear and tear)
donna douglas
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up16:22 PM, 5th June 2014, About 11 years ago
Thank you so much for your advice and DWP said that they would inform HMRC.
When you say that you DO NOT have to register a business at your address, you can tick a box for that?.
That is great advice about being self employed and I am never sure if doing this you are just self employed or is it classed as a business. I have not tried to sell anything yet because I wanted to find out with DWP and landlord if I could do this.
What I want to do is start this off and I would like it to turn into a proper business, but that would not be in the next 3 months'.
I am careful about using the sewing machine, it is a domestic one so does not make that much noise. But I also do not use it late at night as I do not want annoy anyone, plus when I do use it is only for short amount of times.
I understand why the clause is there and what is so annoying is that you want to be honest but you are right they will probably say no.
I am applying for jobs and seem to get close but it is taking longer than I thought and sewing is more what I want to get into. If I do this and keep doing a tailoring course and sewing classes.
I could approach an alterations shops for work, doing this from home is the only think I can think of that will improve my situation and I really need to improve things financially. Have a career path and get out of the bleak situation of being unemployed.
I hope that your wife's business goes from strength to strength.
Robert Hayes
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up12:44 PM, 16th June 2014, About 11 years ago
Hello all
I'm currently considering a tenant who is a mobile hairdresser
They are potentially taking on a house which is bigger than they need and my obvious suspicion is that they will run a business from home
The potential tenant says they will not, and the AST will say they are not allowed to run a business
I've discussed with the letting agent that I would seek the agents assurance that a business is not being run from the property as part of their reports from routine property inspections
However is a business does end up being run from the property and something happens (say a fire) then ...
The insurance people would very likely not want to pay as the use would not be covered
The mortgage lender might become involved
I might have up having to try and get significant damages from the tenant (possibly in court) and probably with little chance of recovering a significant sum
I might even have to take the letting agent to court as they would have assured me no business was being carried out
I may well be worrying unduly (but I am a landlord!) but does anyone have any experience / knowledge of how such a situation may play out
Many thanks
Mark Alexander - Founder of Property118
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up12:53 PM, 16th June 2014, About 11 years ago
Reply to the comment left by "Robert Hayes" at "16/06/2014 - 12:44":
I think it is more likely that your tenants intention is to take in lodgers to subsidise their own costs of living.
.
Jan Martin
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up13:06 PM, 16th June 2014, About 11 years ago
I would be grateful to know with ref to a tenant childminding . Do I need to say no to this .