Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Laura Delow
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Sign Up16:50 PM, 12th June 2014, About 11 years ago
I hope the following helps answer everyone's bone of contention regarding condensation & mould.
We have experienced the same problem with tenants. We have Envirovent units & trickle fans where appropriate (by the way - we think E'vent are great) & have shaved all doors allowing for a 10mm gaps at the base to allow for air circulation & at the start of a tenancy agmt always, & if need be reissued during a tenancy agmt, a condensation guide (available if required) & in depth this guide is explained to the tenants & we have them sign it. After all this, if a property still has a condensation issue, we now feel confident we're protected based on the following clarification from My Deposits as follows:-
They said that if a dispute went to arbitration, it would be viewed "evidence" based only covering:-
- whether there's any evidence of structural fault in the property causing the condensation/mould (therefore you need to get the roof checked & walls for rising damp etc checked out)
- evidence that tenants were shown how to manage condensation & any resultant mould (eg our Tenant Guide on how to manage Condensation duly signed to)
- the inventory at outset to clearly state that in each room all walls, doors, window seals/frames (especially bathroom & kitchen) are clear from mould and duly signed to by the tenants
- the AST has the appropriate clauses included (see examples below next para)
If there is mould at the end of a tenancy, this can then only be as a result of a tenant's negligence due to lifestyle eg drying clothes indoors, cooking without saucepan lids, bathing & not wiping down walls etc or without ventilating properly afterwards, and would therefore be deemed by My Deposits arbitration as the tenants fault.
Clause for condensation eg "Adequate Ventilation" as the clause title
- Keep the property adequately ventilated & make good use of extractor fans where provided so as to reduce the occurrence of condensation and wipe away any occurring condensation to prevent any resultant mould and damage to the property and its fixtures, fittings & contents
Whilst on the subject of clauses, add another to do with infestation which My Deposits advised on:-
Clause for infestation eg Preventing Infestation
- Not keep any refuse or rubbish on the Property and regularly dispose of same in polythene bags or other suitable receptacles to maintain acceptable levels of hygiene and prevent outbreaks of any infestation of pests or disease. Should there be an infestation within the property the Tenant is responsible for having this treated immediately via a reputable Pest Control Company. Once treated and should the Pest Control Company find that the infestation occurred prior to the start date of the tenancy the fee for the Pest Control Service will be refunded to the Tenant.
I know everyone will have an opinion on this & like others before us, we have researched this thoroughly as we are fed up paying for constant fungicidal cleaning & redecoration etc even when we've done everything we can possibly do ie had roofs checked etc & put in Envirovent units/fans and shaved doors to allow air circulation & paid for Mice treatment etc, BOT NOW we think if My Deposits would view this as a fault of the tenant, now is the time we as Landlords should.
Squid
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Sign Up18:28 PM, 12th June 2014, About 11 years ago
I solve this problem by getting my 'spark' to replace the inadequate extractor fan with a Nuaire Genie-dc-xh
Set at: trickle B, Boost Max.
http://www.nuaire.co.uk/products/catalogue/residential/extract-fans/genie-dc/
They can be set up for kitchens too.
I expect similar products are also available...blar...blar.
The fan runs in background mode constantly (but still cheap to run), then boosts up to high speed for a pre-set time period. It's triggered by the inbuilt humidistat, or by the lighting circuit being switched on,
It solved a headache for me, worth every penny.
Bill
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Sign Up8:28 AM, 14th June 2014, About 11 years ago
Reply to the comment left by "Ollie Cornes" at "12/06/2014 - 14:08":
I use Envirovent and find them very professional and competent. I have used other well known companies PV fans in the past, and had many problems. I also speak from experience as a retired air con and ventilation technician
Les Charneca
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Sign Up9:18 AM, 14th June 2014, About 11 years ago
Reply to the comment left by "Mark Alexander" at "12/06/2014 - 14:13":
I use Envrirovent, they are local to me. Expensive, but the job is always right an I never have an issue ever again, even in basement units. £1000 once or £2000 every couple of years to fix the bathroom (I usually link to the kitchen too to these days).
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Sign Up10:16 AM, 14th June 2014, About 11 years ago
As a preventative measure, you can download a guide for tenants about how to avoid damp and mould in a rental property:
http://www.ceredigion.gov.uk/utilities/action/act_download.cfm?mediaid=5420
This is a really useful guide and a good one to hand to tenants when they move in to your property.
Les Charneca
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Sign Up11:21 AM, 14th June 2014, About 11 years ago
Reply to the comment left by "Vanessa Warwick" at "14/06/2014 - 10:16":
🙂 Cheers
Danko Puskaric
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Sign Up11:52 AM, 14th June 2014, About 11 years ago
Reply to the comment left by "Mark Alexander" at "12/06/2014 - 13:55":
Hi Mark, can you please share with us type of hard-wired humidistat fans which you use and where to order them? Thank you!
don haley
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Sign Up13:10 PM, 14th June 2014, About 11 years ago
knowing the law and enforcing not easy but always costs so for me it would come down to costs just have the repairs done. and to mention that if you have a bathroom toilet you should have by law a extractor fan that is automatic set to change the air every so often your local council housing will tell you what the requirements are.
Ollie Cornes
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Sign Up15:01 PM, 14th June 2014, About 11 years ago
Re problems with Envirovent.... the local rep was fine, until the installation wasn't done correctly, and then he was nowhere to be seen - he ignored communications and was frankly useless. He clearly just wanted to do the selling. He had no involvement in the five engineer visits (!) I had in around a month to install a single bathroom fan unit. They just couldn't install it so it worked properly. I dealt with Envirovent HQ throughout who were difficult to deal with, and slow. I was initially told "one of your best engineers" was coming to fit the unit, but the guy who came told me he was fresh with the company, he pitched to do work for me privately (!), and given the problems with the installation he hadn't been trained too well. Envirovent refunded half the cost of the unit, but I'd have preferred not to have wasted hours and hours of my time chasing them and attending engineer visits. Maybe I was unlucky, but HQ's approach to the problems didn't inspire or reassure me.
Graham Downey
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Sign Up15:37 PM, 14th June 2014, About 11 years ago
Hello I had the same Problem MOULD - but it was in quite a few of the rooms.
Even my Agent went and told them they must ventilate the rooms especially the bathroom .
The Tenants are from ukraine and portugul.
I got a painter in and he painted the BAthroom with Anti mould paint it has lasted over 12months