Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
JC Ward
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Sign Up23:05 PM, 5th November 2012, About 12 years ago
1 - Don't sell. It's expensive
2 - Give your existing tenants 2 months notice
3 - Use a letting agent to re-let the property. It's worth every penny.
4 - Make sure the lease includes clauses to cover the type of work you need to do
5 - Relax and enjoy your retirement
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Sign Up2:17 AM, 6th November 2012, About 12 years ago
I have several properties and don't put up with any cr*p from my tenants. I maintain the properties to a good standard. If there are any problems, the tenant notifies me and I sort it as soon as I am able. I decorate and do necessary works before a tenancy begins. After that, if the tenant wants to redecorate they can - providing they put it back to how it was before they move out. Items are replaced when they don't work anymore. My advice would be -
Walk away from the hassle
Engage an agent to serve notice on these tenants and to see it through to the end
Put the rent to the market value
Let an agent find tenants and manage the property
They do the work and you get a regular monthly income without the aggravation
I believe in being fair, but it works both ways. If you're too nice then some tenants will see this as weakness. You don't need the grief. Let the professionals deal with it and enjoy the retirement you've worked hard and deserve!!
Puzzler
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Sign Up8:15 AM, 6th November 2012, About 12 years ago
I don't know why you want to replace the boiler if it is not necessary to do so, however it is subject to the annual gas safety check so, if you really want to, persuade your gas safety engineer to condemn it and then they will have no choice.
Puzzler
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Sign Up8:22 AM, 6th November 2012, About 12 years ago
I had a tenant who got very irate when I insisted on installing full gas central heating instread of replacing a hot water boiler (the heating had been electric), I never found out why as he was already leaving (after 4 years) except that there was a short delay (caused by him not allowing access to the plumbers).
JOHN MORGAN
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Sign Up18:45 PM, 6th November 2012, About 12 years ago
I would wait until you needed to do the work. However it is your property, and if for some reason you need to do the improvement it has to be done. If they don't like it tell them to move, they are on a good rent by the sound of it.
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Sign Up19:36 PM, 6th November 2012, About 12 years ago
Never allow your tenants to dictate to you-the landlord. If you have an assured shorthold tenancy agreement [lease] in place then you have every right to give your tenants a set period of notice that work will be carried out to maintain the value of the property and the safety of any tenants. Pehaps you should remind them of this, in writing, including quotations from your lease.
I had a tenant who tried to dictate to me, the landlord. Out they went!
You dont have to justify why you wont be renewing their lease so, at the appropriate time according to your lease, give them notice, then once gone, do all the works you need to, and get new, decent tenants in.
If you do give them notice, make sure you stick to the letter of the law, maybe ask a solicitor to do it, they shouldnt charge much, then it will be done properly without any fuss or bother to you.
Annette Stone
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Sign Up12:35 PM, 11th November 2012, About 12 years ago
I love reading the articles and comments on Property 118. Most of my experience is as a block managing agent but I have a good sized portfolio of buy to let properties as my pension provision. I would never get personally involved with tenants. I admire those people who do but I really think it is a false economy. You can get really good deals from letting agents now and on one portfolio (out of London) I am getting letting and full management at 8% with a rental guarantee for the first six months thrown in and discounted inventory and check out fees. I have never had a void of more than a week with these agents. In London I pay a flat 10% to cover everything but with no rental guarantees and basically on this I self insure. I just think that not having to have the personal contact and aggravation with tenants is worth the fee I pay.
In the case of the writer of this article I would engage a letting agent to get rid of these tenants a.s.a.p on the understand that they can then let the flat for you. They will probably be able to advise you on what, if anything, needs doing before you could attract a good tenant and they will then handle everything and you can enjoy your retirement.
Mary Latham
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Sign Up14:17 PM, 11th November 2012, About 12 years ago
Some interesting points of view. If you really want to change the boiler I would do as Puzzler has suggested and get the Gas Safety Inspection done by the same engineer who you will use to replace the boiler -Im sure that he will find a reason why it needs to be replaced.
Its very important to remember that once we hand the keys over to a tenant they have legal "possession" of our properties and if they choose to they can force a landlord to get a Court Order before he can enter to carry out works - even if those works are part of his statutory obligations and the law says that the tenant will grant access a landlord cannot force his way into the property. We must always give a minimum of 24 hour written notice and ensure that the work is carried out during normal daylight hours Monday - Friday 8.30 until 5.00 is the norm, unless the tenant asks you to call at another time and you are able to get contractors to do that. If I need access for more than an hour or so I always write and ask if I can call and have a chat, I go with a bottle of wine or a box of chocs and discuss my plans with them before I even begin to plan the work. I am always respectful of the fact that I am entering their home - regardless of the fact that I own that property, I don't even sit down on my own furniture without asking permission. I am just the landlord they are my customers.
Clearly these tenants do not want you to disturbe their "quiet enjoyment" for whatever reason and, as Mark has said, unless you have cause for concern why not just wait until they leave before carrying out any further improvements?
I have been a landlord for 40 years and I have learned that there are many reasons why tenants do not want the landlord or his contractors in their home, I have found that the longer a tenant lives in a property the more it feels like "theirs" I have no problem with that because not only is it a regular income stream but people who feel that they "belong" tend to stay longer, get on well with neighbours and become part of the local community - this is a good result for me.
I spent last summer decorating my own home because I just couldn't face having workmen all over the house and, love my contractors as I do, I am tired of cleaning toilets after them and listening to their radios. Perhaps your tenants feel the same and they are still complaining as a warning to you not to have them "invaded" again?
Only you can decide but I have always found that giving my tenants their legal right to "quiet enjoyment" also gives me more "quiet enjoyment.
Follow me on Twitter@landlordtweets
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Sign Up11:51 AM, 3rd December 2012, About 12 years ago
Can you be my landlord? Trying to get my landlord to do anything other than essential maintenance is like trying to get blood out of a stone!!
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Sign Up2:35 AM, 13th April 2013, About 12 years ago
Dear Avril
I am sorry to hear about your tenants and do hope that you have resolved this situation. If you have not, I may be able to assist you. If you are interested, please drop me a line at aysdot@ntlwrold.com
Kind regards
Ayo