Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Sheridan Vickers
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Sign Up18:11 PM, 2nd February 2023, About 2 years ago
Sorry just wanted to add that if you're not going to rent it out and want to reside there yourself and didn't get a buy to let mortgage, I think you have a case against the seller and both solicitors as you could be homeless?! You should be able to get free advice for 15 mins from solicitors such as Lawhive or try no win no fee sols. Those auctions are a bit dodgy cos I was interested in a property and was watching the auction live on screen and the bidding rose to £450000 but then the auctioneer made a mistake and said £265000 which prompted the other auctioneers to whisper in his ear and it went back up. BUT when I checked what price it went for at the end, it was £265000 with a developer nicking half of a 100ft garden.as there's workshops at the back. It's next door to my friend and something dodgy went on I'm sure.
Tom Kearley
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Sign Up18:14 PM, 2nd February 2023, About 2 years ago
Reply to the comment left by Kate Mellor at 02/02/2023 - 13:34
So I reissued all documentation about a month after I "completed" would that mean if the original s21 fails I could reissue one but base it on when I took possession and issued the documentation to her?
I made sure all documents I sent were current and up to date .
Ron
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Sign Up20:21 PM, 2nd February 2023, About 2 years ago
Reply to the comment left by Ingrid Bacsa at 01/02/2023 - 18:14
Ingrid, moving in and changing the locks may land the landlord in court facing an injunction. The occupier is a tenant and therefore is entitled to exclusive occupation of their home.
Ron
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Sign Up20:28 PM, 2nd February 2023, About 2 years ago
Reply to the comment left by Tom Kearley at 02/02/2023 - 18:14
No you cannot issue a new tenancy unless the tenant has agreed. So you could offer her a new 6 month tenancy with all the correct paperwork then serve notice later.
Kate Mellor
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Sign Up20:47 PM, 2nd February 2023, About 2 years ago
Reply to the comment left by Tom Kearley at 02/02/2023 - 18:14
Tom, unless you’ve issued a new AST which you won’t have done, everything is based on the current tenancy agreement. The landlord in any AST refers to the person whoever that may be, so the fact it wasn’t your signature on the agreement is irrelevant. IF ALL the relevant documents were served (with proof of service) BEFORE the section 21 was served then the original S21 should be perfectly valid. The only potential issues aside from service of paperwork being correct are whether the deposit was protected and prescribed info issued correctly and in time, (if not deposit needed to be refunded prior to service); was the correct version of the How to Rent guide given ( it has to be the latest one AT THE TIME THE TENANCY COMMENCED and not the one that was current when the landlord served it; the time given must be at least 2 months from the time service is deemed (in other words allowing time for delivery); the correct form 6 needs to be used. (I’m assuming the tenancy was outside any fixed term). The seller has obviously sent the forms into the court, have you been provided with all the court papers? You should contact the court to ensure you receive any further communications directly. From what you’ve said so far I think it sounds promising for you getting the property back when you eventually get the decision.
I’m not at all surprised that the buyers solicitor gave you short shrift. They like to avoid any risk or responsibility.
I hope you are keeping tabs of your costs because they are recoverable. You’ll never get that money back from the tenant, they often have nothing to go after. The seller is wholly liable and I’d be looking to ensure he’s held to account on principle.
I would also make a complaint to the law society. Let them investigate and decide whether the solicitors share any responsibility for this.
You’re obviously much further down the road with this than I assumed on reading your question. Just keep putting one foot in front of the other and you will come out the other side.
CMS
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Sign Up0:21 AM, 3rd February 2023, About 2 years ago
Hi, I am sorry to hear about the situation you have found yourself in.
The short answer to your questions are as follows:
1. If the property was sold with vacant possession ('VP') and VP was not given on completion then you could have a claim against the seller for breach of contract however as they will likely have already received the money the risk is that they have already spent all or part of it so I am not sure how feasible this is for you in practice. That being said, the starting point should be for you to check the sale contract and special conditions to ensure that VP was to be provided on completion. If it should have been provided then I would get the solicitor that acted for you to take this up with the sellers solicitor asap.
2. With regards to actually getting the tenant out of the property yourself, as none of the correct tenancy documentation was given to you on completion, unfortunately if the tenant attends the possession hearing they will likely speak to the duty solicitor on the day who will almost certainly identify the missing documentation and ask for the application to be refused which in my experience is likely to be the outcome.
If I were you, I would start from the beginning and rectify all of the documentation issues now and then reserve the section 21 notice a few days later that way you will at least be able to confirm that the tenant has received everything required and therefore give yourself the best possibility of being granted a possession order under section 21.
Also, if you haven't already, don't forget to serve a section 48 notice on the tenant asap because that is another simple step that is often overlooked and results in a possession claim being rejected.
Good luck. Best, Charles
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Sign Up10:19 AM, 3rd February 2023, About 2 years ago
Reply to the comment left by Tom Kearley at 02/02/2023 - 17:57
Why would the tenant withdraw their defence? That would be a really lucky break but there's no reason or logic for the tenant to do it if they are waiting for council help so it seems odd unless they just so happen to have found somewhere else.
If not and if they get genned up they might find they can never be evicted if, say, there wasn't a valid gas safety certificate in place when they first moved in, in which case they'd possibly have to be offered to be bought out.
How does the auctioneer legally get themselves off the hook if they are taking a hefty fee for facilitating a misleading or downright fraudulent sale? Can they really simply say "caveat emptor"?
JonathanM
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Sign Up13:00 PM, 3rd February 2023, About 2 years ago
From my contract LLB days I vaguely remember your contract is with the auctioneer so assuming the property is not with vacant possession your remedy may lie with the auctioneer, I think formally speaking rescission or damages for the specific losses from the misrepresentation,but in reality you'll get a lot further by speaking in a kind way and asking for help and waiting for he/she to get back to you with an offer. Please assume I'm wrong as I wasn't the best student on this topic and haven't genned up since.
I don't know if dealing with the tenant will amount to an election to keep the property and lose rescission option. I don't know if rescission is an option anyway. But if you do deal with the tenant you obviously have to try to make the best out of the situation and then you may be able to recover your losses from the auctioneer (better that you and they have an understanding rather than it be legalistic, litigation is the worst experience).
JonathanM
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Sign Up13:07 PM, 3rd February 2023, About 2 years ago
Reply to the comment left by ImpartialObserver at 03/02/2023 - 10:19
The auctioneer can't avoid liability for the losses caused by a materially incorrect description aimed at the buyer on which they reasonably rely. They may try but can't. They're bound.
DPT
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Sign Up16:21 PM, 3rd February 2023, About 2 years ago
You need proper legal advice on your options and the likely costs of suing the seller and/or the auctioneer.
You didn't think to tell your solicitor that the property was tenanted?