Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Andrew Holmes
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Sign Up11:26 AM, 24th February 2016, About 9 years ago
Hi George,
Look at the rule for abandonment of a property, your previous tenants may fall under this category and as such i see no need to get court orders for tenants who have left, have no intention of living at a property. Just remember if they have left items at the property you are responsible for them but otherwise it will leave you free to re rent.
Ref the damage and/or outstanding utility bills. Contact the companies with your closing readings/dates and state that the tenants are responsible for any utility bill up to the closing readings. Give the new address of the previous tenants to the utility companies and it will be between the two of them to sort out.
Any damage you want paying for, contact their current estate agent listing the damage with a 14 day dead line for a response. State failure to do so you will search the owners of the current house they have moved to, via the land registry record, and as a matter of professional courtesy you will be writing to them to inform them that there may be bailiffs arriving at their rental property with an outline as to why this would be happening. I have used this before and it worked very efficiently. No estate agent will want one of their clients asking why they have what appears to be very undesirable tenants poorly vetted moving in to their house.They will not want to loose the tenants and/or the landlord from their books so will put pressure onto your previous tenants to play ball.
In cases such as this everyone will want to put the responsibility of the property and its bills on to you, no one is going to step up and volunteer to help you so you do have to fight your corner and re apply the pressure back onto the appropriate parties, which are the tenants and their current estate agent for taking them on when you warned them, and they have now decided to walk away from the debt they are responsible for.
I self manage my properties and i am happy to say any bad tenants i have had i have always got them to pay what they owe.
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Sign Up12:07 PM, 24th February 2016, About 9 years ago
Reply to the comment left by "Gary Dully" at "23/02/2016 - 12:20":
Terrible position to be in. So in this case.. who is the true rogue ......the tenant or the letting agent? I am not a big fan of the latter.
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Sign Up12:28 PM, 24th February 2016, About 9 years ago
Excuse me but why are some people criticising the letting agent?
This agent (as far as I understand) hasn't acted for George.
Some people seem to have appointed themselves as proxy for the new landlord (who we know nothing about) and have took it upon themselves to criticise the agent on his/her behalf.
For all we know the agent may have carried out full due diligence, presented the new landlord with the facts along with a recommendation to decline and the new landlord has chosen to ignore their advice and let to them anyway.
Believe me, as an agent I've had a number of landlords who've decided to ignore very strong advice from us and do it their own way - and as they are our client we have to follow their instructions.
George says at the end of his post that the estate (letting) agent said the tenant had sent an email promising to pay, but now won't forward him a copy of the email. Why should he? The person posting is not a client of that agent and has no responsibility or duty of care to him.
I do have sympathy for George's position of course but none of this is the fault of an agent acting for an entirely different client.
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Sign Up12:39 PM, 24th February 2016, About 9 years ago
Having re-read the comments it seems George does have other properties with the same agent. However, the fact remains that what the agent and the landlord of the new property have agreed, or what the agent told the landlord of the new property is, to put it bluntly, none of George's business.
Andrew Holmes
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Sign Up12:50 PM, 24th February 2016, About 9 years ago
Hi Steve,
If the letting agent has taken due diligence and acted in the new landlords best interest then there will be no problem.
However if they have not and just took the tenants without acting professionally, which i have seen myself previously, then the Landlord they represent, for a fee, has the the right to know.
As a private landlord would i take a tenant who has refused to pay previous utility bills and left a TA early without taking the proper course, no i would not and i suspect most private landlords would walk away from tenants such as this. I struggle to understand why a landlord paying for a professional service would take tenants such as this but like you say, it takes all sorts. Either way i would still look at approaching their current Landlord if possible and making them aware of the situation, its a perfectly reasonable step to take.
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Sign Up13:28 PM, 24th February 2016, About 9 years ago
Andy - I agree with what you say, the point I'm making is that we know nothing about the new landlord's arrangements with their letting agent, it has no bearing on George's situation, yet some people take it upon themselves to criticise said agent.
As for landlords paying for a professional service then ignoring what the agent tells them, the ones who always baffle me are those who pay us for a full management service, then pop round, introduce themselves to the tenant, give them their contact details . . . then call us to complain that the tenant keeps ringing them at all hours of the day and night.
Gary Dully
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Sign Up9:00 AM, 25th February 2016, About 9 years ago
Reply to the comment left by "Andrew Holmes" at "24/02/2016 - 11:26":
Andrew,
What rule concerning Abandonment are you referring to?
I have scoured the Prevention from Eviction Act 1977 and there isn't one there.
What it does say is that a Criminal offence has been committed, by a Landlord, if the tenancy is not ended through due process of the law and further down in Section II that a notice to quit isn't valid unless ....
It's at least 4 weeks in length from when it should take effect and that it has been given in writing.
As for accepting a text, this law was written when people drove Austin Maxi's and Fiat Strada's.
A Text message then was defined as Witchcraft and you could be dunked in a pond for heresy and Devil Worship.
A malicious text can be sent by anybody to anybody so I wouldn't even accept notice from a decent tenant via this method, let alone this contract breaking one.
Even today, I have told a flunky tenant that has just gone to his girlfriends to live, that a Facebook message to a 3rd Party saying he has left is not going to stop me suing his guarantors arse off.
The property is full of junk and rotting food and is not rentable.
He actually told me on Tuesday that he had tidied it up and it was lovely, tenants rewrite agreements in their heads and twist and turn the truth to suit their mood.
Issue a Section 8 Notice and get a surrender, in writing.
If you can't - you should get a court order, prove abandonment to the judge and get a money order to go with it.
That gives you legal possession back.
Then repair, re-rent and then sue via MCOL.
The new Housing Bill deals with Abandonment and provided that your local left wing looney MP hasn't butchered it up, trying to make Saturday's headline in the papers against Landlords, we might have to avoid all these court cases.
George Harrison
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Sign Up12:25 PM, 25th February 2016, About 9 years ago
I sent an email to the estate agent last Wednesday asking for a copy of the email stating that the tenant was happy to cover the rental costs of both properties and because I knew they would hide behind data protection I quoted the relevant section under which they could release it (after speaking to the Data Protection help desk). I got an email back straight away saying they would reply in due course. A week later I asked them for a timescale, they AGAIN said they would reply in due course. How long have they got to get back to me with an answer to my problem
Andrew Holmes
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Sign Up12:34 PM, 26th February 2016, About 9 years ago
Reply to the comment left by "Gary Dully" at "25/02/2016 - 09:00":
Hi Gary,
Never used the abandonment rule for any of my properties to date which is why i was unsure and suggested George to look into it.
Landlord Zone has some information and guidance on it according to the position of the tenant leaving the property.
http://www.landlordzone.co.uk/content/abandonment
The above link may give you some more idea about the abandonment situation in case you need it in future, but as ever its down to interpretation of the situation.
Hope this helps.
Andrew.
paul smith
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Sign Up10:44 AM, 27th February 2016, About 9 years ago
They have 21 days or you complain to the Data Protection Commissioner