Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Michael Barnes
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Sign Up13:04 PM, 31st January 2020, About 5 years ago
Yep!
Screw landlords: screw those who need somewhere to live.
Brian Morais
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Sign Up13:21 PM, 31st January 2020, About 5 years ago
Can someone throw some light as to what constitute short lets or holiday lets ( not sure they mean the same with HMRC ) ?
Secondly if you have one or two properties on short lets what happens if the gross income exceeds GBP 85,000 ? Ae we liable to be registered for VAT ? The Clients are all foreigners who are VAT excempt eg a tax agent does not charge VAT for his client who is a NRL right so what happens in this case ?
Dennis Forrest
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Sign Up13:36 PM, 31st January 2020, About 5 years ago
The tax system will not change. A holiday let is definitely a business and must be run as a business, for example must be let for minimum of 105 nights per year at commercial rates not 'friends rates'. Loans are more expensive. You must fully furnish the property including towels, bedding and provide extra safety equipment. You have to organise cleaning and laundry service.
You rarely become an accidental holiday let owners whereas many people become accidental landlords. Properties are left in wills when someone dies. The beneficiaries often can't decide whether to keep it or sell. Often they end up renting it at least for a short time. There has never been any intention on the part of the owners to start a business,
Michael Barnes
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Sign Up14:27 PM, 31st January 2020, About 5 years ago
Reply to the comment left by at 31/01/2020 - 13:36
A holiday let is definitely a business
So is residential letting.
I think you mean"A holiday let is definitely a trade"
Dennis Forrest
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Sign Up19:04 PM, 31st January 2020, About 5 years ago
Reply to the comment left by Michael Barnes at 31/01/2020 - 14:27For a lot of property owners they do not regard their property as a business or a trade but just as an alternative or addition to savings in a pension plan. The fact that some landlords buy multiple properties and try and make a business or a trade out of it is up to them. There is no point bleating about the situation. They know it has never been taxed as a trade under income tax rules. It has never been counted as a business or a trade for income tax purposes and never will be. You can't make extra pension payment based on this 'income' but you can of course on the income from holiday lets. The only exception at the moment for residential lettings is to form companies, or invest in companies, which are specifically formed to rent out properties. You are then of course moving the goalposts as their taxation will of course come under corporation tax rules and not under personal income tax rules.
Michael Barnes
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Sign Up18:18 PM, 9th February 2020, About 5 years ago
Reply to the comment left by at 31/01/2020 - 19:04
Residential letting IS considered a business by the tax man.
It is not considered a trade, and hence the differing tax treatment.
Many people treat "business" and "trade" as meaning the same thing, but the tax man does not.
Dennis Forrest
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Sign Up10:10 AM, 10th February 2020, About 5 years ago
Reply to the comment left by Michael Barnes at 09/02/2020 - 18:18If residential letting is considered as a business then presumably the profit from this business would count as earnings and be subject to income tax if running this business as a sole trader. The same as someone running a corner shop or a factory as a business as a sole trader would pay income tax. One difference is of course, which you are well aware of, is the person running the corner shop can get tax relief on his personal pension contributions up to 100% of his income. This does not apply to residential lettings and if the property owner had no earned income would be limited to an annual contribution of £3,600 gross, £2,880 net.
The other major difference of course is that loan interest on residential letting will very soon be limited to 20%, whereas a true business will be allowed income tax relief at the business owners highest rate of income tax. The reason the government has be able to do this so easily of course, without being challenged in any courts, is that residential letting, carried out by an individual, is NOT A BUSINESS.
If the government wanted to go a step further and remove entirely the tax relief on mortgage interest there is nothing individual tax payers could do about it!
They could protest of course either directly or through RLA etc. but could not compel the government to change its mind. (as per my previous post this would not affect companies which pay corporation tax rather than income tax)
Mark Alexander - Founder of Property118
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Sign Up10:38 AM, 10th February 2020, About 5 years ago
Reply to the comment left by at 10/02/2020 - 10:10
To correct some of your misunderstandings you might wish to read HMRC manual PIM1020, link below.
https://www.gov.uk/hmrc-internal-manuals/property-income-manual/pim1020
Dennis Forrest
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Sign Up15:19 PM, 10th February 2020, About 5 years ago
Reply to the comment left by Mark Alexander at 10/02/2020 - 10:38
HMRC does say 'Profits from UK land or property are treated, for tax purposes, as arising from a business.' The Property Income Manual does not deal specifically with residential letting, by an individual, let on an AST. As you know, modified rules apply to this type of letting compared with say renting out a shop unit on a commercial lease and it was just residential letting on on AST that I was referring to.
Profits from renting on the latter basis are, in my opinion, taxed on a basis that is much closer to the way investment income is taxed.
Investment income is taxed at normal income tax rates and like residential letting does not count as earnings so in non-pensionable.
The tax relief on mortgage interest is not the same as the full loan interest tax relief as would apply to most other businesses.
The government granting mortgage interest relief on BTL mortgages is only a concession and could be phased out/withdrawn at any time, as was personal mortgage interest relief on prime residences many years ago. Full tax relief on true business loans will not be withdrawn.
CGT is taxed at a higher rates and there is no rollover relief as applies to other businesses (even to holiday lets).
So bearing in mind these disadvantages do you still think residential letting, at least from a personal taxation viewpoint, can still be regarded as a business?
Purely from an investment viewpoint, I think that share based ISAs could give many people complete freedom from income tax and CGT with no paperwork. Nowadays a much more attractive proposition than property investment.
Our own ISA's provide us with £40,000 p.a. of rising tax free income.
Mark Alexander - Founder of Property118
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Sign Up16:52 PM, 10th February 2020, About 5 years ago
Reply to the comment left by at 10/02/2020 - 15:19
With the greatest of respect, opinions are irrelevant unless they can be backed up with legislation or links to HMRC manuals or case law.
In regards to case law, in 2013 HMRC tested whether a landlord letting on AST’s can be a business. HMRC held your opinion and said that wasn’t possible. They were wrong! They lost their case, look up HMRC vs Ramsay”. They have not tested another case since losing against Mrs Ramsay in the Upper Tier Tax Tribunal. Mrs Ramsay owned one property which was split into 10 flats, of which only five were let at the time of the case.