Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Monty Bodkin
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Sign Up17:23 PM, 9th September 2020, About 4 years ago
https://www.theguardian.com/society/2020/sep/09/disabled-homeless-man-wins-no-dss-case-birmingham-estate-agency-renting-housing
A spokesperson for Paul Carr Estate Agents said it was disappointed at the outcome of the case, which it claimed was based on a “simple and isolated administrative error”.
They added: “We are merely the victims of Shelter’s desire to drive their own political agenda against letting agents in the private rental sector. As a leading and reputable letting agent we always adhere to the law and protect our landlord clients to the best of our ability, in what is an ever increasing arena of negative legislation.
“We had already changed our policy regarding the advertising of ‘no DSS’ many months prior to this incident, as we believed it was the right way forward for all concerned.”
SimonR
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Sign Up11:00 AM, 11th September 2020, About 4 years ago
The key here is how the response is worded, when we get enquiries from prospective tenants in receipt of benefits i make it clear that they will be considered but they must pass the referencing criteria same as everyone else and part of that process is an affordability check. If they fail the affordability check they will not be considered for the property. I also stress that they must pay the first month in advance and also the security deposit, all future rental payments to be paid in advance and that we do not accept 4 weekly payments as this will put the account in to arrears.
AP
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Sign Up8:53 AM, 12th September 2020, About 4 years ago
A lot of BTL mortgage conditions state no letting to tenants on benefits.
As usual Shelter is going after the easy targets - the letting agent who they can show advertised that way.
If they really wanted to help, they should get mortgage and insurance companies to change their clauses, then get govt to pay market rent in advance / provide rental guarantees themselves.
Or alternatively build enough social housing so there is no need for housing benefit paid to private landlords at all. Surely that would keep everyone happy and drive up standards all round?
But no, they want private individuals to address the successive government failings.
moneymanager
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Sign Up16:35 PM, 12th September 2020, About 4 years ago
Recognising the first case I recenlty listed a two bed in an upmarket development in a northern city, having ticked the "accept DSS" option I was getting some seriously bizarre applications, there was never any response to even the simplest of questions like "why do you want an expensive flat 300 miles fromwhere you now live?". Having wasted a deal of time I have changed the Yes to No and just added some more criteria driven text in the add itself, it worked.
Mick Roberts
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Sign Up11:55 AM, 15th September 2020, About 4 years ago
Shelter are really not helping tenants here.
Only yesterday I had Fraud case, 50+ year old innocent woman benefits got stopped. Cause UC Fraudster set up fraudulent UC claim in her name. Fraudster got paid. 50 year old innocent woman had no benefits for 3 months.
Fraudster wun't have been paid, had UC had a policy that has shown to work with HB for 23+ years & that is ASK THE LANDLORD FOR PROOF. Cause the very important Landlord who supplies the £100,000+ house wasn't asked & is excluded from DWP UC in checking & progressing, Fraudster was allowed to claim thousands of taxpayers money.
All avoidable! And that Shelter is another reason why we not taking Benefit tenants. Let's sort the DWP system out.
An external report just now has said DWP tenants are suffering cause of no permission to talk to Landlord. We've been telling Neil Couling UC Director this since 2013. Not listened one bit. However now they thinking of giving Housing Associations permission AGAIN excluding the very important Landlord.
These are such simple things to solve. DWP just caught up in their own culture.
Chris @ Possession Friend
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Sign Up20:02 PM, 15th September 2020, About 4 years ago
More and more Landlords will be driven away from even ' CONSIDERING ' renting to a tenant in receipt of benefit as a result of Shelter's involvement.
Landlords - letting Agents will just be handling it a lot differently. There won't ' be No DSS adverts, but there will ( Obviously, well to some ) be affordability criteria that renters on benefit won't be able to satisfy.
Mandy Thomson
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Sign Up10:11 AM, 24th September 2020, About 4 years ago
Dare I comment here from both sides of this argument?
As a small private landlord myself, I have to confess I am nervous about letting to housing benefit claimants even though I agree the vast majority of them make decent tenants who pay their rent and look after their homes. However, I also feel that refusing housing benefit claimants carte blanche is completely unfair.
Why I have reservations about HB tenants
There is no denying that rogue tenants are more likely to claim housing benefit (though I accept that non benefit claimants can be lousy tenants too, even those on high salaries).
When considering HB tenancy applicants, I find they often expect more changes to my properties and sometimes these are unreasonable. For example, wanting a newly painted flat painted again in a different colour. However, this is because they are trying to make do with a property they wouldn’t otherwise have considered because their choice is so limited. One applicant (who was in work but didn’t earn enough so needed housing benefit to top up) initially rejected my property then came back a week later asking to be reconsidered but brought a bucket list of desired changes with her.
There are vagaries to the housing benefit system, but again, much of this is caused by claimants with “chaotic lifestyles” not complying with the requirements of setting up and maintaining the claim.
Mostly, housing benefit is capped at a much lower rate than real market rents (as we know only too well) but there are a small number of claimants who will get their full, or near their full rent, paid (for example, pensioners on guaranteed pension credit or a disabled tenant awarded a discretionary housing payment).
Why I nevertheless think blanket bans are unfair
I believe nevertheless landlords should look at an applicant's individual situation and properly assess their affordability based on an accurate projection of the housing benefit they would expect to get if they were renting the property they're applying for.
I have a friend who is trying to move his elderly disabled mother to his area. The lady has rented in the social sector for many years, and has always been a good tenant. She lives in a retired housing scheme and that is what she looking for in both the private and social sectors in her son’s area. She currently gets guaranteed pension credit and has tried to impress upon the letting agents that this would likely cover her full rent, less utilities and service charges that she could afford.
After previously helping to move another elderly relative, this time to a specialist private retirement housing provider who know how to reference housing benefit claimants, my friend suggested the agents use one of the government approved benefit assessment tools. This landlord accepts housing benefit because they understand that elderly tenants are more likely to require it and are not in much position to change their economic position. Unfortunately, neither this landlord nor another specialist retirement landlord currently has anything available in the area.
My friend wants to move his mother before winter and another lockdown – this more or less rules out the social sector, hence why they're looking on the open market. However, my friend was told he would need to stand as guarantor (which he is happy to do) but as his income has been affected by COVID, he is not currently earning enough. In my opinion, this is not necessary as with his mother on guaranteed pension credit I would say he need only guarantee a third of her rent, but they are expecting him to guarantee 3 – 3.5 times rent.
I believe this is lack of knowledge of the retirement market and how to assess a housing benefit tenant for affordability, compounded by a "computer says no" approach on the part of the agents.
To finish, yes, it would be nice if Shelter would offer guarantees for housing benefit tenants, and moreover, provide information and guidance to the private sector on how to reference such tenants, instead of alienating us private landlords and letting agents.
BobG
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Sign Up11:39 AM, 26th September 2020, About 4 years ago
Hi
I have no problems treating benefit tenants the same as everyone else including requiring a credit check. In the past I had a vicar who turned a large property into an HMO and have also had a company director who was a very poor tenant. I have a number of tenants on benefits and for the most part it works well. The problem for me is when a tenant is getting UC and does not pass on the housing element to me. DWP have in the past told my letting agent there is nothing they can do as the tenant is not suffering any form of mental illness. This was when the tenant owed £8 000 plus, and I had obtained a successful eviction judgement. DWP fail to understand some claimants take advantage of the system. This is what puts me off renting to tenants on benefit.
Mick Roberts
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Sign Up17:19 PM, 26th September 2020, About 4 years ago
Reply to the comment left by BobG at 26/09/2020 - 11:39U say it exactly BobG,
UC won't work with us Landlords at all, whether they like it or not & whether we are good or bad, we are very important in the tenants life. Work with us & we reduce the homeless massively. We only asking for the rent, nothing more. Why not work with someone who is providing Shelter, when if we do have to evict & don't take UC again, each homeless person costs roughly 10k to house from the very first phone call, that is a colossal amount, we can help the Govt & Councils not have to spend that.
Never mind the human cost to the tenant & kids & moving schools etc.