Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Jonathan Clarke
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Sign Up1:52 AM, 20th June 2019, About 5 years ago
Reply to the comment left by ameliahartman at 19/06/2019 - 23:45
The 4 bed rate for my area is over £1000. Unsurprisingly a typical LHA tenant does not have the £3,000 you suggest to give you upfront ! So that wont work I`m afraid . Thats just one reason its an added risk to take DSS so that is why some LL`s legitimately discriminate . LHA is paid in arrears by the council so by default most LHA tenant breach their AST`s and are constantly technically in arrears. Its about managing that risk if one chooses to do so and i wouldnt blame a LL one iota if they decide they didnt want that extra risk in their strategy
The LHA tenant may give their permission yes to share to the council but this is just about progress of the claim . Its not full sharing at all though. The council even if you get hold of them still wont share personal or financial details of the claimant so DD is limited. The council has a turnaround target of 10 days for an e mail . A good employer I get the reply the same day . So for a £650 rent thats £213 potential loss of rent for a DSS tenant v a working one . Again a reason why a LL may legitimately discriminate against DSS
And yes a working tenants rent is paid in effect by their employer . That`s the whole point though, I can check out that employer and get evidence of employment and interview them and get a reference from them etc . I do not have that luxury with the council as they blank me and do not fully engage like a good employer would.
And yes you help fill out the form with them. Thats an added cost though to you in time . I used to do that as well but I now employ on an ad hoc basis a support worker to do that for me. That costs. Again another perfectly legitimate reason why a LL could choose to discriminate against a DSS tenant
One has to compare like for like on all aspects when interviewing tenants and it is clear that DSS currently carries extra burdens and risks that many LL`s will not want to deal with that and they dont have to. Shelter need to appreciate that .
A helluva lot of work has to be done to bring those risks more in line and currently with the advent of UC the risks are getting even greater so the risk gap is widening not narrowing .
Old Mrs Landlord
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Sign Up7:14 AM, 20th June 2019, About 5 years ago
Reply to the comment left by Jonathan Clarke at 20/06/2019 - 01:52
I think you have pinpointed a key difference there between the attitude and motivation of an employer, who of course is indirectly paying the rent, and that of the council. A good employee is an asset to be retained so it is in the employer's interest to see them housed whereas the LHA claimant is a liability to the council, ideally to be shifted off their books and into a job or, failing that, paid no more than absolutely necessary, which logically means they are motivated to be unco-operative or even obstructive.
Mick Roberts
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Sign Up7:28 AM, 20th June 2019, About 5 years ago
Reply to the comment left by Jonathan Clarke at 20/06/2019 - 01:52
I concur JC all that u say. If me & U, HB LHA UC experts for 20+ years are now shying away from UC, what about the others that may have took them? They got no chance now.
Amelia, UC won't talk to us at all now unless the tenant puts explicit consent on their journal & WE GET ONE PHONE CALL. Ha ha that is it, u don't solve it on that phone call, you've had it. I We will get this changed eventually, but I've got no more fight left in me fighting for hours & weeks & years to get HB stuff changed. Which I have. But it's like starting all over again with UC. They have learned nothing from the history of HB over the last 20 years, where homeless ensued, then HB listened & said Landlord may be right, they implemented, & things improved, homeless reduced. UC has gone back 20 years.
And Old Mrs, good words.
Clint
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Sign Up9:33 AM, 20th June 2019, About 5 years ago
Reply to the comment left by ameliahartman at 19/06/2019 - 23:45
I would like to make the following points in reply to your post:
• If I asked a benefits tenant to pay 3 months in advance and relied on benefit tenants taking up my property, most of my properties would be permanently empty. I don’t think it is much worse than saying “No DSS”
• I always ask to see the last 3 months of the tenant’s bank statements and very few of the benefit tenants have more than £100 in their accounts and most are near the balance of £0 and some are in overdraft. I tend to avoid the ones who have an overdraft but even then, sometimes accept them based on my gut feeling. May not sound like a good way of taking tenants but over the years having gained experience, it seems to have worked for me. It is Universal Credit that has destroyed everything in respect of experience, gut feeling, etc. It is designed so that a Landlord may be robbed.
• I have many benefit tenants. When I was dealing with Housing Benefit it was superb in that, I could engage with the council and each and every tenant signed a letter which stated that it was a condition of the tenancy that the rent had to be paid to the Landlord and in the letter there was included the law that stated words to the effect that the council should pay the rental benefit to the Landlord and in including the law, the rent was always paid to the Landlord. The letter also stated that the Landlord could act on behalf of the tenant and discuss the tenant’s benefits which worked out quite well. This is something that just does not work with UC.
• Under the HB system I had many tenants who were there for years and it was not usual to have some tenants for 6 years and above and my longest living tenant who was on benefits was there for 13 years
• With HB if the council was not following the right procedures, one could appeal against their decision and the system seemed reasonably fair in this respect.
• One drawback that I found with HB is that if the tenant had left without informing the Landlord, the council would not inform the Landlord and the Landlord often found out about 3 months later when a council bill arrives or HB sent a letter requesting money back due to an overpayment. Even then, the council would not verify that the tenant had actually left if asked and the Landlord would end up with the problem as to whether they should apply for possession of the property or not as, the tenant very often left things which could be deemed as still living in the property.
• In dealing with HB tenants although, I have painted a good picture above, I can say that had HB continued I would never advise any inexperienced Landlord to take on a HB tenant as unless one kept up with HB regulations and was very thorough with them, one could lose a lot of money.
• What I found was that once the HB tenant started work that is when the rent arrears started as I learnt that the culture is different for a regular non-working tenant who gets a job and a regular working tenant. A regular working tenant generally knows how to budget, and a benefits tenant generally is much less experienced in budgeting and often spends the money or probably feels that is their money as they earned it and the responsibility for the rent is the governments.
• Universal Credit has been an absolute disaster. I have found that it is not possible to speak to DWP on anything even if a letter is signed by the tenant giving permission. UC is so ridiculous that I have had on numerous occasions where a tenant was applying for UC and had a tenancy agreement clearly showing the rent & deposit and tenant and landlords name and signed by both, the officer dealing with the case would ask for a letter from the landlord asking if the tenant has moved into the property and actually has a tenancy.
• I have found on many occasions and even currently the tenancy starts of with the tenant being in arrears as although, the tenant is given the first months rent in advance and deposit by the council, UC often forgets to pay the first month’s rent and ends up never paying it.
• With UC when the tenant is more than 2 months in arrears and the landlord applies for the payment to be paid to them, UC often continues to pay the rent to the tenant and this could go on for months.
• To date, I have never had a tenant pay the last month’s rent when they leave the property as apparently, that months rent is stopped and paid for the new property immediately after the tenant informs UC. I don’t know if this is true. All I know is that I never get the last month’s rent which is something I did get. I wonder if there is anyone who knows more on the reasons for this.
• With UC there is no appeals procedure or anyone or body that can help you. I have spent hours on each tenant attempting to get money that was due to me and have lost thousands of pounds due to either errors made by UC or them just ignoring my letters. More recently, I turn away a lot of UC tenants (something which I never did with HB & at one time continuously took tenants with just the deposit) and only consider those who have a guarantor or are able to pay rent three or more months in advance. This only causes homelessness which is due to the government and their advisors (one of them being Shelter) creating a system where Landlords are not only exploited but robbed,
As usual, I intended to raise a few points on DSS tenants but it is a subject that one could go on endlessly and I believe it is a sore subject created by those who say they are trying to prevent homelessness.
Jonathan Clarke
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Sign Up10:04 AM, 20th June 2019, About 5 years ago
Reply to the comment left by Clint at 20/06/2019 - 09:33Another excellent well set out post .
I am / was a die hard LHA LL and would still be, but UC is my breaking point and i am letting the majority go and replacing with working tenants . I am clearly not alone and this is one reason my mole tells me that my council has currently 1,500 Sec 21`s on their desk with 12 being added every day .
Unless drastic changes are urgently made terminal damage is being done to the HB sector with only a few pockets of resistance left I sense. Maybe this is in fact the governments plan and they want to take their tenants back under their control so they dont have to deal with switched on business entrepreneurs and only deal with often the most vulnerable people in our society who unfortunately do not always have the will and resources to fight back.
Mark Alexander - Founder of Property118
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Sign Up10:20 AM, 20th June 2019, About 5 years ago
Reply to the comment left by Jonathan Clarke at 20/06/2019 - 10:04
Hi Jonathan
I follow your logic but Government has no housing resources to accommodate such people, so how might that work even it it is their plan? I’m pretty sure the ‘build to rent’ developers won’t take them, because from what I’ve seen they are all aiming at the upper end of the market with large blocks which include concierge services and gyms
Ian Narbeth
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Sign Up10:21 AM, 20th June 2019, About 5 years ago
Reply to the comment left by Clint at 20/06/2019 - 09:33
"To date, I have never had a tenant pay the last month’s rent when they leave the property as apparently, that months rent is stopped and paid for the new property immediately after the tenant informs UC."
That fact alone is enough for any landlord legitimately to refuse DSS tenants. In what other area of life is a supplier expected to forego the last month's payment? If the Government wants landlords to accept DSS tenants they need to realise that landlords are the tenant's largest creditor and an involuntary creditor at that. If the tenant runs out of cash he doesn't get credit from the supermarket, off-licence or pub. But he gets credit from the landlord.
Landlords should not have to jump through bureaucratic hoops to get paid and they should not be subject to clawback if they have done nothing wrong.
Jonathan Clarke
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Sign Up10:48 AM, 20th June 2019, About 5 years ago
Reply to the comment left by Mark Alexander at 20/06/2019 - 10:20
My council are looking to buy back PRS houses with tenant in situ as part of a solution to halt the mass of sec 21`s being issued. I am meeting with them next month . They are producing a two year secure tenancy package and say they have now overcome a administrative hurdle in this respect so they dont get two tied in to a long term obligation to house them .
I also suspect as the situation gets worse before it gets better councils will start to buy in multi cheap flat pack / kit houses themselves to house the homeless . Maybe similar to these
https://www.worthingherald.co.uk/news/politics/worthing-set-for-more-than-160-ikea-flat-pack-affordable-homes-1-8953360
Whether they will go it alone with public funds taking it out of the money they save paying me I am not sure . I think some developers /investors will see an opportunity to JV with the councils with these type of cheap and cheerful units.
Joe Robertson
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Sign Up10:59 AM, 20th June 2019, About 5 years ago
I have completed the survey but have been filled with dread ever since. Will this somehow be able to spin our answers to once again reflect negatively on LL's? What about if we selct the box's agreeing to media interviews/blogs/surveys etc!?
Dr Rosalind Beck
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Sign Up11:00 AM, 20th June 2019, About 5 years ago
Reply to the comment left by Joe Robertson at 20/06/2019 - 10:59
If they do spin it, that will be the last time they get any cooperation from landlords.