Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Seething Landlord
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Sign Up17:21 PM, 8th February 2025, About 3 days ago
Reply to the comment left by Paul Smith at 08/02/2025 - 17:01
What I think is that the report sponsored by Michael Gove, to which I provided a link in my first comment is actually quite balanced once you get into the detail.
The housing ombudsman's report was a response to the scandalous and irresponsible way in which social housing providers had habitually ignored tenants' concerns and attributed all complaints of damp and mould to lifestyle without any investigation to establish the true cause.
Awaab's Law is being extended to the PRS and rightly so but even without that, any landlord who fails to address concerns about mould is doing no service to himself or the PRS in general.
Paul Smith
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Sign Up21:39 PM, 8th February 2025, About 3 days ago
Reply to the comment left by Seething Landlord at 08/02/2025 - 17:21
Hi Seething, perhaps I am more seething than you :-).
I think you are right the publication may be sensible but sadly the ombudsman doesn't appear to have followed it's own advice in Awaab's case as the actual cause of the mould wasn't determined. They did say Yes the kitchen extractor was underpowered but no evidential data was published or even whether the extractor was connected or in use, no information on heating use, no information on heating costs? You may find it interesting to read the full evidence around Awaab and then reach you own considered conclusion.
Were you aware the family had disengaged from contact with the housing provider for a long period, although I understand they asked for a move of property and engaged a solicitor to help with that. I am not sure there were repeated complaints of mould?
The actual cause of the mould was never determined?
Were you aware Awaab's death was caused by a heart attack a day after he was discharged from hospital with suspected croup? Back to his mould infested home which the NHS may have been aware of?
Are you aware many flats in Awaab's block in Rochdale were mould free. Would you not want to understand why some were mouldy and some were not? It seems there may have been an issue but again with other flats but this was not published. Perhaps the ones that were mould free should also have been considered before berating the supplier?
In hindsight, it is easy to add more environmental.protection measures to a building and allocate blame.
I suggest you read the coroners report if you are truly interested as all the evidence. I am sure the coroner did her best but I am not sure the conclusions were just another corner may have reached a different conclusion, particularly in Australia where lifestyle would be considered yet I the UK information was it shouldn't be. Having the ombudsman telling you lifestyle is not allowable is an issue?
Believe it or not I am a really caring PRS landlord and some social housing providers have taken on some of my really vulnerable but unmanageable tenants where I did my absolute best and was suffering psychological because of the challenge. I owe some providers a great debt of gratitude.
Are you sure your assumptions on social housing are correct.
Seething Landlord
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Sign Up22:59 PM, 8th February 2025, About 3 days ago
Reply to the comment left by Paul Smith at 08/02/2025 - 21:39
I don't really understand the point you are making.
The government position is clear, Awaab's law lays down strict response times which will soon be applied to the PRS. Private landlords already have to investigate and deal with reports of damp and mould, the difference will be that the current guidance and recommendations will become statutory requirements.
Whether the coroner's findings were accurate is irrelevant and nothing will be achieved by re-opening the debate about what happened in that tragic case.
Maybe I have a jaundiced perception of social housing providers (Local Authorities and Housing Associations) and I accept that it is unfair to tar them all with the same brush, but similar attitudes were uncovered in the aftermath of Grenfell Tower. It is generally accepted that in both cases, Awaab and Grenfell there were catastrophic failures by the landlords.
You complain about the Housing Ombudsman (you also refer to him as the Housing Regulator, not sure why) condemning landlords but when he speaks of landlords he is referring to Local Authorities and Housing Associations rather than Private Landlords.
Old Mrs Landlord
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Sign Up9:44 AM, 10th February 2025, About A day ago
On the subject of tenants' contribution to causing damp and mould, I was interested to read on Landlord Today that Ben Twomey of Generation Rent says tenants being unable to afford to heat their homes adequately causes them to suffer ill health, damp and mould. Even a strong advocate for tenants recognises that heating plays a part. Of course he was laying the blame at the door of private landlords who have not brought their properties up to EPC C. Understandably this subject has received far more media and government attention since heating costs have risen so far so fast over the last few years.
Stella
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Sign Up10:09 AM, 10th February 2025, About A day ago
Reply to the comment left by Old Mrs Landlord at 10/02/2025 - 09:44
On the subject of damp and mould I love the way that Ben Twomey likes to have it every which way when it suits him.
How can they blame landlords for damp and mould when they do not put the heating on in cold weather.
I have visited one house with my builder on 2 occassions in the past two weeks and there was no heating on.
One guy is still a student but the other three have well above average incomes, employed in the techology sector.
Yet we get the blame!
Paul Smith
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Sign Up13:06 PM, 10th February 2025, About A day ago
Reply to the comment left by Seething Landlord at 08/02/2025 - 22:59
Hi Seething, the point I am trying to make is when people make mistakes who influence regulation this can lead to bad regulation. This will impose costs and inefficiency on everyone and ultimately PRS and filter down to rents.
The myriad of reports you reference are still not that helpful or concise, but keep lots of people in work?
This exceptional case following the tragic death of an innocent child has had an emotive and targeted response which whilst the ombudsman is directing towards social landlords is felt across our industry.
The coroner failed to identify the cause of the mould even though after the even there was unlimited opportunity. The coroner reached conclusions about the family painting over the mould when this was found to contradict the recent evidence where no overpainting had occurred for a long period. In essence advice was not being followed and the family did not appear to re-engage with the provider.
The coroner found no excessive lifestyle causes and discounted these from creating excessive mould. This assumption also appears unsafe?
If the coroner was an experienced landlord she may know that drying clothes in an inadequately heater unvented room will cause awful mould. The coroner may feel drying clothes is part of normal lifestyle but there are different ways of doing this and some will cause mould risks. To deny drying clothes in this manner could ever cause dangerous mould would be like claiming an arsonist could not start a fire with a box of matches? We don't know what went on in the flat but we do know ventilation was limited. We have no comparisons of heating use of other flats or how effective the extractor fan actually was in the bathroom. I don't believe studies were taken to determine why many flats in the building were mould free or links to identify common causes. So many lessons could have been learned?
This flat was incredibly mouldy and the family appointed solicitors who were involved trying to sue the provider who hadn't fixed the mould. Although it appears they had not received further complaints from the family. Oddly it appears the solicitors didn't know the cause of the mould either but were pursuing the case, suggesting the presence of mould appears sufficient for a claim? There was little information on communications with the solicitors which could have also been relevant.
The point is blame is being put against landlords when generally education could be being given to prevent much mould and avoid cases reaching the ombudsman due to tenant behaviour. The current documentation lacks clarity about tenants responsibilities and what that means to maintain a safe house environment.
Why not have a checklist of basic responsibilities of what causes mould and ask tenants to comply - give specific examples of the highest risks.
In summary bad coroner decisions can filter through poor legislation, inefficiency and higher costs for everyone.
Identifying what is wrong and fixing it early is the the key for all issues, but for mould the ombudsman should make clear the responsibilities of tenants in an easy to see format to avoid claims that he subsequently dismisses (Possibly up to 50%). The unhelpful conclusions from the coroner suggest mould cannot be caused by normal lifestyle and this has been wrongly seized upon? Perhaps you thing it would serve the public well to properly educate on sound principles?
So whilst a huge amount of work has been done, it is always better to reach the right conclusions and advice from the onset. I do not believe we are near that point at present and the waves the ombudsman has created have incited division.
Seething Landlord
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Sign Up15:25 PM, 10th February 2025, About A day ago
Reply to the comment left by Paul Smith at 10/02/2025 - 13:06
Paul, I have only referenced one report, the document issued by Michael Gove's department. This contains all the analysis and guidance that you are advocating.
I do not understand why you place such store by reports from the ombudsman, whose remit is principally to deal with social housing complaints, and the coroner whose purpose is to establish the cause of death and make recommendations based on concerns arising from the evidence given at the inquest.