Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Eps
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Sign Up10:58 AM, 6th September 2021, About 3 years ago
Firstly, have you spoken to the agent about this on a friendly basis? I would put it in writing as well the points of rent paid and what was broken etc which resulted in your son moving in later. The simplest thing would be pursue it with the agent and hopefully the Landlord will agree at his discretion. However, the agent may come back with the excuse that others moved in before him and put it that it was his choice not to or whatever to avoid giving a refund obviously. I am not sure if the facts you've given are sufficient grounds for your son not occupying the property. Hope others will be clearer on that for you. As for the smalls claims, I would approach that as a last resort, it is time consuming and depends on concrete proof.
Freda Blogs
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Sign Up11:37 AM, 6th September 2021, About 3 years ago
I suspect that as two of the other tenants on the joint tenancy moved in may have scuppered any legal argument you have with regard to rent, as all tenants are treated as a single entity, even though there may be moral justification. If you could demonstrate that your son’s failure to move in was as a direct result of his room not being ready, you may have more chance.
However the failure to comply with HMO and insurance sound more serious issues and could be used as a lever for negotiation. I don’t think an agent or LL would want to get caught up in any complaint on that basis as there could be more serious ramifications.
land law
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Sign Up13:13 PM, 6th September 2021, About 3 years ago
Hi
Whether the tenant is physically one person or physically many, “the tenant” must be able to possess exclusively all of the property. So, if part of the property (ie a room) is not ready for possession, the landlord has broken the terms of the lease.
I agree entirely that friendly discussion is the way ahead. But, there is a liability.
A point of leverage is the HMO licence.
A responsible landlord - of which there are many - will recognise this and compensate for loss of use. If the landlord is difficult, likely they will be throughout and you may need to remind him/her of licensing obligations and small claims
Pete England - PaTMa Property Management
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Sign Up14:50 PM, 6th September 2021, About 3 years ago
I don't understand why the complaint wasn't made on day one of the contract. If you have a bad meal at a Resturant you complain at the time. If you buy a car from a dealer, and it fails within the warranty then you return or inform them when the issue occurred. So reclaiming a previous 6 week rent if difficult for me to understand or reconcile. We must learn to do our checks in advance and do our due diligence. Both sides of tenancy should agree the contract and raise any faults at the time.As a landlord I expect the tenant to tell me immediately when there is something wrong, but I work within the rules and don't short cut.
I record any issues within PaTMa so both landlord and tenant are aware the issue is being dealt with, and a log is created of events.
Good luck on talking directly to the landlord and or presuing your claim via the agent.
Blodwyn
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Sign Up15:20 PM, 6th September 2021, About 3 years ago
As a retired solicitor, I have to suggest write off to experience and the lesson is check better next time before handing over money? £450 is far less than it will cost you to pursue the matter through the Courts, think of time etc., physical and mental wear and tear etc.?
Yvonne Francis
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Sign Up20:14 PM, 6th September 2021, About 3 years ago
You don't say how unready this property was, and yet you say the agent responded well to the issue of the broken bed. The property was lived in by two others so it looks as if your son made the choice not to join them? You do not explain exactly what was unready. Hick-ups like broken beds frequently happen in student houses. I know, I am a student Landlord, and my beds are now all reinforced!
Every year I experience some students taking up residence right from the start, and others delay their arrival. But if we did not let these houses for most of the year then we would let to professionals. I think you maybe put out for paying for a property which your son did not use for a period of time?
As for the insurance and HMO license why did you not look into this when your son signed the lease? You can always enquire about insurance, and see their policy, especially if there is a clause in the lease which forbids tenants to do anything against their landlord's insurance policy. As for HMO's as you probably know you only have to look up the Council records. I'm a bit worried you are using this for a stick to beat the Landlord.
However if you think you have really got a case, I would reason with the Landlord as I am sure, as I would myself, seriously consider your argument, rather than get high handed with court claims.
land law
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Sign Up20:51 PM, 6th September 2021, About 3 years ago
I know most landlords are considerate and helpful. So I’m not generalising.
But some are really picky: rent a day late; two marks on the wall; small stain on a carpet tile, garden not immaculate and so on. And then, when tenants are picky - bed is broken, shower leaks, window won’t shut, they are being difficult and do not understand how stressful it is for landlords.
So - picky landlords get picky tenants.
Lloyd
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Sign Up16:59 PM, 10th September 2021, About 3 years ago
Reply to the comment left by Eps at 06/09/2021 - 10:58
thx. for the reply yes we get on well with the agent and we set a fire under their feet with a long list if other stuff too do. landlord too slow to act. on many things. just dragged on too long to be honest. if I'd received the list we handed over as a landlord i would have got on with it. thx again for your perspective. maybe a called to local trading standards would chivvy things along. operators like this only give us decent landlords a bad name. thx again
Lloyd
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Sign Up17:02 PM, 10th September 2021, About 3 years ago
Reply to the comment left by land law at 06/09/2021 - 20:51
lol thx no sign of them being picky just too slow off the mark and some ridiculous fobbing off in the mix from the agent which seems to have come round a bit? so if the things we picked up aren't right at commencement I'm sure they'd log them as faults of the tenants further down the rd. thx again picky landlord dad.
Lloyd
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Sign Up17:24 PM, 10th September 2021, About 3 years ago
Reply to the comment left by Freda Blogs at 06/09/2021 - 11:37
thx Freda yes force majeure on the locks issue. ie landlords insurance compliance would require individual locks. i believe there was a test case Latham 2013 where students successfully challenged the 'living as a family unit' historical claim. bed has stopped him moving in though. brand new one was supposed to come this week but nowt! thx again