Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Mark Alexander - Founder of Property118
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Sign Up12:18 PM, 18th March 2015, About 10 years ago
Dear Gee
Most properties are let with white goods included so that aspect of your request is more likely to put private landlords off renting to you than to encourage them. This is because they will not want to remove and store their own white goods.
If your deposit hasn't been protected then you are able to make a money online claim for the return of your deposit plus compensation equal to a minimum of 1X your deposit and up to 3X your deposit. Furthermore, a section 21 notice to vacate the property is not enforceable if the deposit wasn't protected within 30 days, unless it was refunded to you before a section 21 notice was served. If you need more advice on this pop into your local Citizens Advice centre.
There is no private messaging service in Property118 and we do not allow members to post contact details so there is no way for members here to contact you I'm afraid. If you really do need to move I suggest you visit Rightmove and Zoopla and contact the agents in your area. The compensation that you receive in respect of the deposit protection issue should go a long way towards your referencing and moving costs.
Good luck!
.
Elaine Hassall
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Sign Up17:56 PM, 18th March 2015, About 10 years ago
Hi, if it helps, when I'm looking for a new tenant I always check on Gumtree, Rental wanted first, it's free to put the advert on. I always think that if someone advertises for a rental they are serious and have all the refs/deposit in place - good luck
Gee Kay
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Sign Up0:50 AM, 19th March 2015, About 10 years ago
Reply to the comment left by "Elaine Hassall" at "18/03/2015 - 17:56":
Thanks Mark and Elaine, I have trawled gumtree, zoopla, rightmove and so many different rental aggregators that I have become quite dizzy.
With regard to what you mentioned Mark about the TDS. I now see a light bulb light up because firstly
the agent served us notice.
then he began to ring incessantly and demand to meet and I felt a bit choked up against the wall.
Then eventually the agent began to hound me for bank details claiming he wanted to refund the deposit to 'help' us with the move which he did almost a week ago.
Rather oddly, today because I have been getting emails from people I never dealt with at their company i rang him.
He claimed he had served a new notice on us and videotaped himself and his witnesses doing so on the afternoon of the day he returned the deposit.
This was despite him asking to meet me and my giving him a clear indication I would busy.
So I asked him, why would you if you are sane, and I have been a good tenant looking after your home and paying your rent then need to send two hoodlums to our home armed with video cameras to film themselves and me or members of my family at home recieving a new notice.
After all we did not protest the first notice.
The strange thing is I was out that day and when i returned, I did not see any correspondence from the agent
I told him so and explained that it would be extraordinary that given the difficulties we have had finding a new place , it would defy understanding that I would not celebrate the advent of an extension of notice.
he claims he can serve us as many notices as he wants with each cancelling the last.
However from what I see, he has firstly when I asked about TDS tried to feign ignorance , he sent me an email back saying that the name of the TDS he used is The Property Ombudsman.
I contacted them and they said they were not a TDS.
he has since ignored all requests to provide in writing a letter confirming he failed to use TDS.
Then today he claimed he gave us a new notice and offered a copy.
He has arranged to come here on Thursday of next week and he spent much time today harranguing me on the phone insisting he served a new notice in absentia.
He then offered to bring me a copy which I declined because as I am not a hostile or antagonistic tenant.
When he comes, I will tell him, I have got his number and if he thinks he can cunningly wriggle out of the rules regarding flouting the TDS rules he has another thing coming.
Some six months ago, the roof in one of the rooms caved in from water ingress from the water vat in the loft and i call it vat because i went up there, it is an open smelly black plastic tub much like one you would find in slums in south america for catching rain water
To cut a long story short, my precious keepsakes from childhood, collection of 8 and 12 inch vinyls, stamp collection, wedding dress, books and boxed up items in theat room were all damaged and i have asked him to come to inspect the damage and then i will send him an itemised list with market rates for reimbusement but he flosses over it and keeps trying to wriggle us around.
To add insult to injury because he insisted we would likely have residence in this house for 6 years at a minimum, we took on the property in what was a rather poor state and sunk much of our spare funds in the first six months into making it habitable.
Not once did he offer to remedy anything.
The one time he did, he brought a drunk man to the house to make some repairs on the garage roof which was signed in on inventory as in good condition, dry and with a tiny leak in a small corner which turned out to be a sewage flood zone with multiple random holes in the roof making us run around with buckets when it rained to protect my belongings stored in there.
The man he brought reeked so bad i was near gagging just supervising him and he was so drunk he fell through the roof.
I had to put foam expandear in crevices around windows to prevent it from being willow the wisp in the winter
and also none of the radiators would heat up past the edges and after telling him multiple times, I eventually had to bleed all the radiators myself, actually burnt myself at one point because the boiler has a mind of its own and it kicked in while i bled one of the radiators.
So..... thank you so much Mark, especially for the heads up on lettors not being able to use the boad and thanks Elaine, i will actually do that and post a wanted notice on gumtree too.
From what i understand, Amazon and a few other factory/warehouse type companies have influxed the bedfs, herts and bucks area recently and they use bus to work agencies which attracts a lot of economic migrants from the EU to work for them and of the 3 counties, Bedfordshire had the cheapest homes and now everyone who is coming in wants to live here and there is now a letting shortage in Luton and as such even the grubbiest 2 bedroom houses are not grabbing almost as much rent as a park avenue apartment.
The agents have cashed in on it asking upwards of 900-1500 for a 2 bed property and about 700-100 for studio flats and that is not adding fees where agents are not charging about 500-750 for a couple on entry for some kind of strange CIA credit check which i know equifax only charges zero for.
So.... thanks to you both.
Now I know what game the agent is playing, I shall tune my guitar. It is really true. Being nice means people always take the mickey out of you.
pah
NB apologies to the general public for my outpouring of angst. Never have i seen such a poker faced creep in my life as someone pretending to care when all he can see is the bottom dollar.
Gee Kay
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Sign Up0:58 AM, 19th March 2015, About 10 years ago
update it seems policies have change and
You cannot use MCOL to make a claim against:
a child under 18
someone who lacks 'mental capacity' (someone unable to make their own decisions)
the Crown or Government departments
your landlord under the tenancy deposit scheme (more information is provided at
https://www.gov.uk/tenancy-deposit-protection)
but thanks everyone for the input.
Sandra Savage-Fisher
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Sign Up11:09 AM, 19th March 2015, About 10 years ago
I'd be speaking to the tenant relationship officer at your local council and the environmental health officer.
With regards to loss of personal items, the landlord is required to insure his/her own contents, the building and liability but not tenants belongings. Tenants should always insure their own belongings.
brian clement
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Sign Up23:53 PM, 19th March 2015, About 10 years ago
It is against the law for a landlord to insure a tenants possessions.
Michael Barnes
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Sign Up8:20 AM, 20th March 2015, About 10 years ago
Reply to the comment left by "Sandra Savage-Fisher" at "19/03/2015 - 11:09":
but the landlord is still liable for damage caused to tenants belongings by defective property or action by his agent.
Gee Kay
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Sign Up16:03 PM, 22nd March 2015, About 10 years ago
Reply to the comment left by "Sandra Savage-Fisher" at "19/03/2015 - 11:09":
Dear Sandra
thanks for the update.
I do have insurance for my belongings
But i should not be making claims against my very clean insurance record of 15 years to cover loss due to a landlords failure to keep his property watertight and free from sewage ingress.
That would be the landlord or lettors issue to remedy.
If I had left a tap running and ruined my belongings, then I could call my insurer.
Gee Kay
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Sign Up16:15 PM, 22nd March 2015, About 10 years ago
Reply to the comment left by "brian clement" at "19/03/2015 - 23:53":
Dear Brian
I have no remote expectation that the landlord or letting agent should insure my belongings for me.
I have my own content insurance.
However you must understand that clampdowns by Lloyds of London and many other underwriters means claiming on any insurance is now a very microscopically complex process.
Firstly, I don't feel inclined to somehow take responsibility for something the lettor had all knowledge of and should have kept an eye on, because I am a tenant not a caretaker.
So the lettor or his agent should inspect for defects by request as many times as they want. I have never objected to that
Secondly the water and sewage ingress i speak of was known to the agent
Thirdly, I have a strong feeling that this property does not have buildings insurance, otherwise the lettor or his agent should claim on that for the damage.
And if they have, they should have itemised damage to material goods
But I should not damage my no claims for the lettor
A property should be watertight and free from sewage ingress.
If a roof has minor damage or leaks you may be able to repair it with roof sealant and a landlord should do that not me up on the roof on my bionic legs putting my back out which i have done.
If sewage is imploding into the outhouse, the landlord should get industrial HCl for just under £20 and flush the sewer not me which i have done esp if it happens less than a few weeks after we move in, it means the problem is not new.
It takes a while for buildup in sewers till they back up to the surface.
If a water pipe is leaking the landlord should get th pipe fixed by either replacing or sealing off the leak with a heat applique not me, and i have done that to stop the water pouring before calling them to tell them there is water coming down from the loft on a sunday.
Fiinally if my belongings have been damaged though any or all of the above, the landlord or lettor should come to inspect the items and make arrangements to pay expediently. Not me chasing and asking and begging.
Building insurance and water pipes etc insurance and something to cover boilers and so on,..... any normal sane lettor would bite the bullet and pay that out to prevent any heart attacks when something goes wrong.
Gee Kay
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Sign Up16:20 PM, 22nd March 2015, About 10 years ago
Reply to the comment left by "Michael Barnes" at "20/03/2015 - 08:20":
Thank you Michael
this is correct
I am not a beaver.... no way i chewed through the pipes to let water in.... although i think beavers cant chew plastic though (hhihiihhhiihhihihi)
and beyond that... the damage was so bad that if i claimed on my insurance, it will go up next year or they may refuse the claim once it is established it is not because a tap overflowed or something but that it is due to a building infrastructure problem.
Imagine storing your chest freezer in a garage with your food supplies and walking in one day to find sewage lapping around it like a man induced river in a slum
no no no... I am not paying for that. ewww.