Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Rob Crawford
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Sign Up20:02 PM, 3rd October 2019, About 5 years ago
For a start you will find that UC allowance is less than you could obtain if let to professionals, students etc. So to achieve market rate, you would be relying on the tenant to obtain a top-up from some form of employment or council incentive scheme. Alternatively you just have to accept a lower rentaI income. I accept that some UC tenants have just been unfortunate and could be the best tenants, however, I think you will find them to be in the minority, as such you are taking on additional risk of damage, rent areas etc. Your mortgage provider or insurance T&C may either disallow UC tenants or additional terms may be incorporated. UC is paid in arrears (sometime) whereas other sectors pay in advance. In general if you are in a location that attracts professional or student tenants you would be better sticking with those sectors. Whatever type of tenant you consider, make sure they all pass credit, Reference & affordability checks. Applied to all, will insure you against discrimination.
JOANNE CHAPMAN
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Sign Up8:37 AM, 4th October 2019, About 5 years ago
I have had 3 tenants on housing benefit which was paid directly to me, all were happy with this arrangement. When HB changed to UC and it was paid to them, all three kept it, and I did not get another penny in rent from any of them. The application process to apply for direct payment, due to their arrears, was so slow that I had evicted them before receiving any rent payments. Once they are no longer your tenant you cannot apply for arrears to be taken from their UC payments. I may have been unlucky but learnt a valuable lesson and would not entertain accepting another UC tenant.
Paul Shears
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Sign Up9:34 AM, 4th October 2019, About 5 years ago
I would rather have an indefinite void than take a tenant whose ability to pay rent eas dependendent on a government or employer process. It's absolutely out of the question for me. If necessary I would sell the property which would yield absolutely no potential to provide accomodation for these people or come anywhere near a first or second time buyer.
Robert M
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Sign Up10:06 AM, 4th October 2019, About 5 years ago
Although it may be thought that UC tenants are somehow worst than professional tenants, this is not always the case and there are some very good tenants on UC, BUT, there are many who are on UC due to drug, alcohol, mental health, or behavioural problems, or are unable to get a job due to criminal records, or are actually too lazy to get a job. However, do not stereotype everyone on UC as being within these groups, everyone's situation is different, (and there are all these issues within the working population as well). It is very difficult to judge a potential tenant, and say for sure that they are going to look after the property and pay the rent on time, so you need to do as many checks as possible to ensure that you are happy to accept them as tenants.
However, even after you have satisfied yourself that the tenant themselves are suitable, you then have to consider the UC system itself. UC is a disaster for most landlords:
UC is usually paid direct to the tenant, not to the landlord.
UC do not accept correspondence from landlords.
UC do not accept phone calls from landlords.
UC has periods when the tenant won't get any UC, e.g. the initial waiting period, and if they get two lots of wages in a "benefit period" (e.g. paid early due to a bank holiday).
UC often ignore the UC47 (alternative payment arrangement) applications sent in by landlords.
UC misunderstand or mis-apply their own rules, regulations, and guidance.
The complaints process against a UC decision (or maladministration) has multiple levels and can take up to 3 years for a final decision.
Even when a complaint of UC maladministration is upheld, i.e. UC found to have broken the law, in many cases compensation is not being paid to the landlord.
Check out the posts from Caridon Landlord Solutions, and Bill Irving of UC Advice, as they specialise in dealing with UC problems. See also the posts from landlord Mick Roberts who has vast experience of UC claiming tenants (and the comparison with HB claiming tenants).
Mick Roberts
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Sign Up11:29 AM, 4th October 2019, About 5 years ago
Rob has summed it all up, saved me writing it out.
I've loved HB tenants for 22 years, but am no longer taking on any new UC tenants, due to the problems & more what Rob says above.
My current tenants when they do get switched, there is still many negatives, but the positives are:
Positives are tenant currently has top up as her money on same day.
One monthly payment, so easier for them to pay top up on same day as HE, so simpler admin and time saving.
And no explaining to tenants the differences between 4 weekly & monthly.
Housing Element HE the last to be touched when start work or Benefit cap.
When HB stopped, they say Ok Mick leave it with u I'm not getting u what u need.
When UC HE stops, it's normally their UC that has stopped too, so they try & do it all theirselves as IT'S THEIR MONEY THAT IS AFFECTED.
Housing Element HE is the last to be touched so if they have Benefit cap, your HE don't get touched, comes out their money first.
When they start work and HB drops and u try and tell tenant, they say Not my problem. On UC, u receive all your HE unless they earning £1000's. As their own money drops first.
If bank Hol and weekend, everyone gets paid before.
And I also get Top up on same day as HE, not 4 payments through month,
Rennie
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Sign Up11:32 AM, 4th October 2019, About 5 years ago
I have had one property empty for 6 months as I won't take any high risk tenant.
CARIDON LANDLORD SOLUTIONS
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Sign Up14:33 PM, 4th October 2019, About 5 years ago
Reply to the comment left by Robert Mellors at 04/10/2019 - 10:06
Universal Credit is a more complex benefit then Housing Benefit.
Please feel free to give me a call i am happy to offer you free advice to enable you to make an informed decision.
Rob Crawford
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Sign Up19:32 PM, 5th October 2019, About 5 years ago
Need to mention "claw back" policy of UC is miss calculated the council will often go to the landlord and demand repayment from rent paid. This is high risk, particularly as the landlord has no visibility or opportunity to check the tenant's submission.
Jonathan Clarke
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Sign Up21:57 PM, 5th October 2019, About 5 years ago
I`ve been doing LHA for 20 years
They messed that up but got it sorted eventually in 2011 so i stuck with it worked it to my advantage with enhanced strategies and it was all going fine for many years with direct payments and up front deposits and RIA and DHP when needed..... Beautiful
But they have gradually messed it all up with the LHA freeze and HB caps and 37th percentiles and finally the straw which broke the camels back - UC
They needn`t have messed up UC of course - but they did
A spectacular own goal
When no one in authority has the duty or common decency to tell me that my tenant is swapping over from LHA to UC but they do it behind my back and the first i know of it is when i dont get paid something is wrong with that system .
When after 3 yrs of paying me £650 pcm LHA direct they decide to give £650 UC to a recovering alcoholic tenant of mine who goes on a bender and almost kills herself then something is wrong with that system
If only they could be bothered to ask me about that tenant whom I`ve known for 3 years before doing that switch I could of flagged it up as a disaster waiting to happen . I was the most obvious person in the world to ask for a reference - but they actively choose just to ignore me
And no one ever apologises of course
They just make excuses and make the same mistakes again and again and again and again and again and again and again and again and again and again and again
Mick Roberts
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Sign Up12:37 PM, 6th October 2019, About 5 years ago
That's it JC.
UC and Licensing has finally broke my back.
Like u say LHA was awful to start with, and they finally fixed it as recognised the homeless that was coming.
This time the homeless has come, yet to appease the workers, and to keep in power, the political parties not interested in what is really good for the majority and what will work.
Perfect words, why can't they recognise that the Landlord is VERY IMPORTANT in the tenants life and tell us what is happening. They may think Screw the Landlord, this will rattle him taking away direct payment, but we all know, u rattle the Landlord, he packs up or evicts, then it's the tenant that gets the biggest rattle. Then the council homeless section which then gets the BIGGER MASSIVE bill that all could have been avoided. No joined up thinking from/with Govt/Council/Landlord. And we're here with open arms and ears. I'll even cuddle some of these grey suit wearing unhealthy politicians if it gets us talking.
My local job centre initially Jan 2019 time were saying Oh tenant will be fine, they not spend it.
Now 9 months later, they are communicating with me and 3 months ago were saying Why would the tenant tell us they not spend it, but they were lying and have spent it? I said Welcome to the real world, wake up, smell the coffee, we've had all this with LHA as recent as 2008 to 2012, I'm not that old surely?
And now the job centre (only managers at moment) are starting to understand that in fact the tenants may not tell the truth when it comes to direct payment.
Only this week, I've a job centre work coach (dimwit) input a tenants rent at £72 pm. PER MONTH. She din't even realise that the tenant (Don't forget they not the brightest) had told her only the top up rent she was paying.
I had to do a big letter, phone calls, emails, an emergency appointment, for the second advisor to say This is stupid, why did she not realise that that £72pm was ridiculously low. Real rent was £541.66 pm.
I keep saying these job centres have been used to tenant's coming in swearing for 20 years. They now responsible for PEOPLE'S HOMES and they getting it wrong and playing with people's lives. And causing evictions all cause of UC.
That's it, we the most obvious person ever that knows him and they aren't including us in their decision making.
The UC complaints staff are the thickest people on the planet. What does that say for them below them that just answer the phones.