Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Mick Roberts
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Sign Up13:11 PM, 5th December 2013, About 11 years ago
Nice to see someone like u Paul who has the knowledge & experience & expertise to go along there & post here & keep us informed.
I have just done my first ever notice through to end court date & solicitor cost me small fortune in end, so for some small Landlords, could have broke them.
So if today with u, is the start of something good, then please carry on, 'cause about time they listened.
We got council on one side ringing us up asking for houses for tenants, & then council on other side, making our life hard with the S21 notices & telling tenant to stick it out as long as possible.
Who knows, your debate at this workshop could lead to better things. After all, if tenant done something naughty & not paid rent etc., if quicker cheaper eviction were possible, then more Landlords would be happier to take them in the first place.
I'm getting roughly 60 calls every week off tenants wanting houses & getting roughly one come up every 3 months if that. Because no other Landlord wants the LHA lot. I know 'em , most of 'em are good people, but Landlords are scared to take 'em cause if they get hassle, they know they can't get 'em out quick.
Adam Hosker
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Sign Up15:34 PM, 5th December 2013, About 11 years ago
Scary to think Shelter has ANY input in a "Private Rented Sector Think Tank" being a fundamentally Anti-PRS organisation in its publications. DCLG should conciser more impartial charities that solves tenant issues rather than political agenda organisation.
Longer and Securer tenancies is great, as long as the added security for Tenants provides a Landlord with extra security. Such as tenants leaving within term remains fully responsible for rent.
The main issue with longer tenancies is Section 8 notices (section 21 becomes obsolete with longer tenancy's if there is an issue). It takes too long. The government is introducing a Letting Agent redress scheme, the same could be done to resolve Tenant issues and gain possession if not resolved. This removes it from the "court system" which is fraught with delays and introduces dialogue of resolution or face possession.
Having to wait 2 months to issue a S8 Notice, then having to wait 3 months before appointment with a court. Followed by weeks until a bailiff can come to evict thereafter. Is not a great solution.
David Lawrenson
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Sign Up17:06 PM, 5th December 2013, About 11 years ago
We already gave the same opinion to the Housing and Regeneration Cttee of the London Assembly in Dec 2012 re longer term tenancies.
That debate (at the London Assembly) did lead to TMW allowing long term tenancies and to them and another lenders allowing landlords to let to people on housing benefit. (Most of the Councillors were not aware either of the first restriction and none of the councillors were aware of the latter restriction).
My own invitation to this latest talking shop must have been lost in the post (I see young Kate's postie delivered hers!), but well done, Paul for making the landlords case and enlightening the MPs again.
David Lawrenson
http://www.LettingFocus.com/blogs
PRS Consultancy
John Daley
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Sign Up17:11 PM, 5th December 2013, About 11 years ago
I think this is an interesting debate, the current system is by no means perfect but there is stacks of evidence of both sides abusing the process. We have to remember the current procedures came about when the PRS was allowed to deregulate on rents, this was an enormous step forward for private landlords and contributed to the recovery of the industry. Now here we are 20 odd years on and we need to have a look at it again.
We know that lots of tenants get S21 notices with their keys and more get a S21 if they ever complain or ask for the repairs to which they are entitled.
I am inclined to agree that the procedure could be simplified and run on an web based system but it is unjust to stack the system too far in favour of landlords because this will be abused by those who evict as retaliation for reasonable requests for service.
One of the problems is that landlords are not a well organised and represented constituency and renters are inceasingly seen as the victims of bad landlords. This must be the case or DCLG would not be announcing tenants charters etc.
I would be inclined to support anything that improved fairness and quality in the sector. As the PRS grows in size there is no other conclusion than it will face increased regulation and standard setting.
In a lot of London boroughs its 25% or more of the total housing stock. So if 5% of landlords act badly or unprofessionally it is not noticeable in Oxfordshire but a massive issue in London because thousands of people are affected.
If I was asked I'd be inclined to say that I favour simplifying the administration of all letting processes especially for the non payers and those who damage the lalndlords property or act outside the law but I'd want to see protections included so that tenants who behave properly but were being abused could put forward a defence against the possession.
Mark Alexander - Founder of Property118
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Sign Up17:22 PM, 5th December 2013, About 11 years ago
Reply to the comment left by "John Daley" at "05/12/2013 - 17:11":
Very fair points and I was delighted when Paul advised me that the Deed of Assurance concept I pioneered was raised at the meeting. I would very much appreciate your feedback as to whether you feel this addresses some of the points you have raised. Please see >>> http://www.property118.com/deed-of-assurance-1/32440/
.
Don Holmes
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Sign Up16:11 PM, 6th December 2013, About 11 years ago
How interesting not a mention of UC or LHA direct payments being a cause for concern in the PRS and within this debate?
Like it or not the only way and I say this from an agent and private landlord perspective is to legislate, and licence and I find it quite baffling why, when the opportunity again presents it's self governments back away from it.
I would by the way prefer to see it done sooner rather than later because of Red Ed gets his way, we will also be faced with rent controls again.
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Sign Up6:12 AM, 11th December 2013, About 11 years ago
I can say that eviction process is very long and exhausting (all this letters and documents you should write). Bad tenants sometimes cause problems long after they leave, usually through unpaid rent and damage to the property. When bad tenants violate terms of their lease, the landlord can post a notice informing them that their right to tenancy has been revoked. This is called an unconditional quit or vacate notice. It gives the tenant a specific period of time, three days, for example, to surrender possession of the dwelling. The notice will specify if the tenants do not vacate the landlord will file eviction proceedings through the local court system. As a landlord I know how hard is to choose a reliable tenant who won’t cause you troubles. I always use http://edinburgh.localmartuk.com/flats-and-houses-for-rent/ to find tenants and where tenants can find my flats for rent. You know, never had problems with my tenants (but I always ask them a lot to know about the payment ability and many other important things).