Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Shakeel Ahmad
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Sign Up19:26 PM, 5th December 2013, About 11 years ago
I can do a Phd on the subject. The managing agents/Freeholders are the same whose names keep on cropping up time after time.
OFT, just has to Google Consort, Peverel, Freehold managers, LPM and they have enough to work on.
Insurance is a scandal, Why should the Freeholder earn any commission they are not the ones who are paying for it. Freeholders also create obstacle in the way of the leaseholders to set up a resident association in order that the leaseholders do not have enough member to go for a RTM.
I had raised this issue with my MP, who seems incapable of even understanding the issues not surprising as these landlord contribute handsomely to both the parties..
The Leasehold valuation tribunal are a disgrace and has allowed these modern they Rachman's to proper.
I would like to give my input to OFT, who do I approach ?
Yvette Newbury
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Sign Up19:27 PM, 5th December 2013, About 11 years ago
Thank goodness and at last! I agree completely with Shakeel, though thankfully we did manage to set up a Resident's Association. Even so the freeholders remain remote and do not engage with the RA. WE are lucky to even get a response from the managing agent. It's time the freeholders were made to liaise more with leaseholders or ensure the managing agent works on behalf of the leaseholder as well as the freeholder. After all they are appointed by the freeholder yet PAID for by the leaseholders. That must change.
Elaine Hassall
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Sign Up19:57 PM, 5th December 2013, About 11 years ago
found this site via property118, http://www.leaseholdknowledge,com, makes interesting reading.
Shakeel Ahmad
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Sign Up20:13 PM, 5th December 2013, About 11 years ago
Managing Agents employed by the Freeholders are either part of the same group pf companies & where this is not the case they are in the pockets of the Freeholders as this is where they will get there other future income.
The Managing are not interested in doing anything except making service charge demand & whilst the demands do not comply with legislations. They are waiting for the leaseholders to slip up so that charges can be levied.
The managing agents are more interested in spending the time with solicitors & using the threat of lease forfeiture of lease than resolving the issue. makes one wonder what kind of kick back arrangement is there between the managing agents & the solicitors. While this goes on the block deteriorates.
The solicitors while having the correspondence address of the leaseholders uses the property address (in the case where the leaseholders does not reside at the property) as a result the leasehold is aware of the proceedings. The solicitors obtain judgement and than approach the lender who out of fear of forfeiture pays up and the racket carries on.
LTV should be abolished as it is totally incompetent and banks should not pay as this is encouraging the extortion in which the managing agents/Freeholder, the debt collectors and the solicitors pocket money. This merry go round can take up to eighteen months in the mean time the funding of the block is starved of cash flow.
Shakeel Ahmad
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Sign Up20:26 PM, 5th December 2013, About 11 years ago
Permission to rent. Why should this be required the leaseholders owns the leasehold interest for" X " number of years.
The leaseholder rents the property he/she has gone through the reference etc and accepted the tenants and say a years contract has been signed. On what grounds will the freeholder reject the tenant/s ? What does a leaseholder/landlord do ? throw the tenants out during the agreed tenancy period !!! I would like to see how the judges will employ section 8 in this instance.
Pet licence; Where the lease does not allow pets why should the payment of a few £'s allow the Landlord to breach the terms of the lease and where does it end.
In my experience it is the single & the elderly people who keep a pet. The freeholder's for few £'s financially/emotionally black mail these people who have pets for company.
Annette Stone
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Sign Up20:56 PM, 5th December 2013, About 11 years ago
Hallo everyone. It feels odd to be blogging about something other than the WBBS!!!
I am a managing agent. My family own a smallish firm in London and we manage freehold properties all over London and the South East. We do not belong to any trade associations but we do follow the rules set out by the RICS as they are the most stringent.
We manage property for quite a lot of large landlords, some of whom get mentioned from time to time on Property 118 and I can tell you that sometimes the freeholders do not know what their tied managing agents or the big firms to whom they give most of their business get up to. That might be wrong but it is a bit like a bank where there is such a huge staff that they simply cannot keep track of everything.
We are often asked to take over from big firms and we are asked to do this by recommendation because we do always try to act in our leaseholders best interests. We also manage for freeholders with a few buildings and for lessees who own their own freehold as well as for RTMS.
It is really, really important to remember that not every lessee is an angel either and I could write an enormous volume about some of the things I have had to deal with in 23 years so it is not all a one way story.
Not every one likes my firm; not every one likes me but we do our best and sometimes for the good of the majority of the residents in a building the managing agent does need to go to Court to collect management fees or he does have to take action against a buy to let lessee who has let his flat to someone who is running a cannabis factory or dealing in drugs from the flat. This can lead to a huge amount of additional work for a managing agent and like all professionals they are entitled to charge a reasonable amount for their services. Licenses to have a pet are used by responsible managing agents to refer to one specific animal so if a resident moves everyone else in the block can be reassured that a poodle does not become a rotweiler overnight!!! Similarly if you have a block of 20 flats and a buy to let landlord lets to what is effectively a brothel the managing agent can have to deal with 19 irate lessees/residents and spend hours getting the situation resolved. Why should they not be able to charge for that?
I that that Mark might vouch for my expertise and integrity as a managing agent and if there are people out there who are having problems, the solutions are enshrined in law and you just need the help of a good managing agent.
Shakeel has obviously had a very bad experience with Tribunal (there is no longer such a thing as the LVT) but actually it does a great job. It is there to decide on specific incidents between landlord/managing agent/freeholder and normally the panels have expert surveyors who do know their stuff. The decisions they make only relate to that specific case and anything that requires a decision that becomes Case Law has to go the Upper Lands Tribunal.
I hope this is of interest to those commenting on this tread
Joe Bloggs
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Sign Up21:38 PM, 5th December 2013, About 11 years ago
Reply to the comment left by "shakeel ahmad" at "05/12/2013 - 19:26":
'The OFT intends to commence the market study in early 2014.' so i guess thats when they will be inviting contributions. at the moment they are consulting on the scope of the investigation and i have asked that it includes local authorities.
as bad as peverel were, our new agents are even worse!
Brian Phillips
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Sign Up9:48 AM, 6th December 2013, About 11 years ago
I agree entirely with Annette - I am also a block manager, about 80 blocks in total in the North West
the relevant word is "SOME" - they are usually the larger national firms who have in-house arrangements with Builders such as Persimmon, Bellway, etc... which lock leaseholders into a pre-agreed arrangement. I have done quite a number of RTM's to "undo" that specific arrangement, and clients are generally relieved and pleased at controlling their own destiny and finances
Annette Stone
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Sign Up11:21 AM, 6th December 2013, About 11 years ago
Thanks for the recognition Brian. What about the rims that go haywire when directors do not realise what they have taken on? I have had buildings with rims come to me in complete disarray because the directors simply did not realise what was involved.
One further observation is that I have always found that some do the lessees who scream loudest about the service charges are the ones with the highest expectations of how the building should be kept and the most insistent that we work day and night to sort out any issues resulting from the behaviour of other residents.
I am going to make myself available to the OFT as a managing agent with 23 years experience. I don't do much day to day stuff anymore but I am considered something of an expert in the field of lease extensions and freehold sales and purchases. There are problems with some firms but these can be dealt with and as with my own small firm who operate in London and the South have proved we can normally provide a better, more efficient and ultimately cheaper service
Mark Alexander - Founder of Property118
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Sign Up11:45 AM, 6th December 2013, About 11 years ago
My only foray into freehold block management came about when my family trust purchased the freehold of a block of flats in Portsmouth. We only did so to protect our own interest when the freeholder went bankrupt. The process of buying was a real eye opener to us and took 18 months. It was only when we owned the freehold that we realised we had delved into a parralell universe of landlordism in which we knew little to nothing about the rules and regulations. Thankfully, by that time I had met Annette stone though Property118. She was like an angel from heaven and took over the management for us and is now in the process of purchasing the freehold revisionary interest. I am pleased that people like Annette are planning to get involved in this consultation as well as the really big players that most landlords who own leasehold flats often come to detest. Thanks Annette 🙂
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