Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
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Sign Up15:42 PM, 15th November 2012, About 12 years ago
Advocacy for decent rental homes is and should be a given for ANY tenant paying rent for a property.
The fact that some LL do not provide decent value for money ALWAYS leaves the tenant the option of terminating the rental contract.
It is generally unusual for a tenant to take over a property and for it to degrade to such a point where it could be considered not decent.
A bit like buying a second hand car.
It is usually apparent at the time of considering a purchase if things are not quite right.
In such circumstances a purchase would presumably not go ahead unless perhaps as an adjustment on price was agreed.
The same concept applies to rental property.
NO LL ever forces a tenant to take on a less than satisfactory property.
If the tenant chooses to do so, then that is their lookout.
Obviously if the property degrades once a rental contract has been signed then it it is down to the LL to ensure the services paid for with rent are provided as per the contract.
This is why inventories are so important.
The problem with the PRS taking on LHA claimants is NOT with the fact that these tenants claim benefits.
It is because when tenants refuse to pass on these benefits the LL cannot receive the next two months rent from the council.
Councils advise that it is down to the LL to attempt recovery.
This is generally impossible BECAUSE the tenant is on benefits.
LL presently may only apply for direct payment once 8 weeks have elapsed.
However, if a claim is suspended for whatever reason then even that direct payment stops.
It can take many months to evict a HB tenant, during which time the tenant may steal from and damage the rental propert for which the police will NOT prosecute.
As a Tenant advocate you would do far better to facilitate the payment of LHA to LL with NO possibility EVER of clawback from a LL in the event of a HB claim being suspended or revoked, caused by the tenant.
It is next to impossible to obtain RGI on HB claimants.
Until the law is changed to allow tenants to have their UC HB paid directly to LL with NO penalty whatsoever against the LL in case of HB claim issues then LL willl continue to refuse to take on HB tenants.
It any LHA/UC was claimed off the benefit then tenants would pay the full LHA as there would be no financial advantage to the tenant.not passing on the LHA.
The County Court system is another issue that mitigates against HB tenants.
LL know how long it takes and HB tenants are notorious for NOT passing on their LHA.
Most LL choose to evict if this occurs.
It is often in the nature of the beast that LHA claimants will pay everything else before they pay any rent left over to the LL.
The way the system is set up presently, in the eyes of many LL the tenant has 100% of the law on his side in this regard.
Address these issues and you would find the LL flooding back to the LHA/UC market.
Of course this will NEVER happen which is why you will NOT be able to encourage LL back to the HB market.
There are more than enough private tenants who would pass an RGI check NOT to bother with HB tenants in my area.
Most LL only take on HB tenants if the HB is more than the private rents or if they have no choice.
Private LL are not charities and will not behave as such.
The whole point of their existence is make as much money as possible out of a tenant. Otherwise they wouldn't bother and put their monies into other investments; thereby reducing the available pool of rental property.
Such property could NOT be purchased by a tenant which is the reason they are a tenant in the first place.
One way to reduce rental costs is to introduce an Australian type immigration system, whereby skills needed by the UK, such as IT and scientists would qualify for residency.
We have more than enough unskilled labour sitting on benefits.
Reducing the immigrant population will reduce pressure on the existing housing stock and the supply and demand balance will probably go in favour of the tenant. LL can then make the business decision on whether they wish to remain in the rental business.
ONLY offer council or social housing on the basis of how long someone has been on the list; NOT on housing need.
It is ultimately a crying shame that the 'system' conspires against LL to take on HB tenants.
Fix these problems and you find LL WILL be more willing to rent to HB claimants.
You and I both know this will NEVER happen and so I am afraid HB tenants will continue to be marginalised.
ALL a LL wants is to be paid for the service he provides.
Unfortunately with LHA and soon UC this does not always occur; which is why many LL prefer NOT to rent to HB claimants.
It is NOTHING personal, it is just business!
Devon Landlord
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Sign Up17:45 PM, 15th November 2012, About 12 years ago
I have justread with interest the spotlight on Michelle and her organisation. I have been involved with letting for about fifteen years and with a Landlords Association for about six and I have never come across the organisation she leads. Should I have done so I ask, perhaps not, but we seem to be in this business together and so perhaps I should. I must say that I agree with most of what Paul Barrett had to say, especially about the majority of PRS LLs not needing to take HB tenants. I do not but would not dismiss them out of hand as some do. Like bad landlords, and there are a lot of them out there, there are even more bad tenants who have a very low level of social responsibility and I like most of my letting professionals want to avoid them like the plague. But most HD claimants on LHA afe good and are trying their best. However, I am in business to make a profit (I'd love to make a fortune) but I also have a sense of social responsibility. What I am looking to see is some collaboration between the PRS, Local Authorities and even tenant organisations to try and help the impending chaos the is about to hit us in the form of Universal Credit and the Local Councils having the ability to discharge their duty for housing in to the PRS. It is easy to use a sound bite, 'we will discharge our duty' etc but hang on most of us in the PRS are not interested in difficult to house social tenants, not when statistically they are the ones who cause us the greatest grief. Things may be hard for tenants but the odds are stacked against the landlord as Paul has so elequently described.
There are enough sticks out there to beat the landlord, new legislation and compliance measures let alone the imminent loss of direct payments which was some comfort. so it is about time that we saw some juicy carrots for a change. One could be that rents are classed as income, which would enable me and many others to invest and make more letting properties available for renting. Another would be the reinstatement of housing benefit direct to landlords without the stupid notion that giving the 'challenged' tenant responsibility to pay the rent some how improves this world of ours. It does not. We need joined up thinking and action because believe it or not, in a market where demand outstrips supply the product goes to the highest bidder unless some sanity and accord can be re-inserted into the system.
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Sign Up5:31 AM, 16th November 2012, About 12 years ago
Very well said, the interview highlights her intelligence and dedication in the industry.
Mark Alexander - Founder of Property118
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Sign Up7:58 AM, 16th November 2012, About 12 years ago
Hi Jeremy
Welcome to Property118 and thank you for for commenting.
I agree that Michelle knows her stuff, as does Michael Gelling from T.A.R.O.E. who also provided an excellent response. That's why they were invited to appear here. Robbie De Santos from Shelter has also agreed to appear in our PRS Centres of Influence.
Whilst this forum is mainly read by landlords and Letting Agents, I feel it is crucial for UK Housing for both landlord and tenant groups to have a better understanding of the issues affecting housing from both a landlords and tenants perspective. I am convinced there is common ground and we can build on that to lobby government for everybody's benefit, both landlords and tenants.
Landlords completely disagree with the Lord Freud notion that empowering benefits tenants to manage their own funds will somehow make the world a better place. Paul Barrett has explained why, from a practical perspective, that Universal Credit will result in him and a huge section of the PRS withdrawing from letting to tenants on benefits. For instance, landlords generally don't know whether tenant groups feel the same way about this and would like to work with landlord groups to lobby for direct payments to landlords or whether the tenant groups believe Lord Freud is right and the PRS are missing something. That level of understanding would be a good start, wouldn't you agree?
Landlords also get frustrated, and have been known to go bankrupt, when tenants have behaved inappropriately (not paid rent, abused a property, abused the neighbours etc.). The world might be a better place if we all worked together to raise standards as opposed to fighting each other. Many landlords would argue that they are not fighting on a level playing field given that good landlords want the criminals operating as landlords out of the business whereas the perception is that far too many tenant bodies seem to fight to keep criminal tenants in a landlords property to the detriment of the landlord. I have no doubt that intentions are good but we need to focus our priorities here before the relationship between the PRS and the benefits sector breaks down irretrievably Those priorities must be to raise standards and where that is not possible, to prosecute both landlords and tenants who behave inappropriately. Many landlords consider unpaid rent as theft, especially if benefits have been paid to a tenant to purchase accommodation and the funds have been misappropriated for example. Also, one might be forgiven for believing that criminal damage is just that, whether it's vandalism to a public telephone box or within a landlords property. However, try telling the Police that if a tenant kicks the doors in of a house that he or she is renting from a private landlord, the Police are not interested, can that possibly be right?
We need more of the tenant groups and the people on the ground, helping tenants, to come here to discuss these issues in a professional manner if our industry is to move forward.
I don't know who you are Jeremy but as you know Michelle I can only assume that you are, in some way, connected to working with tenant groups. I would welcome your further comments and any influence you can use to encourage others to join in a debate here which, in my opinion, is long overdue.
Regards
Mark Alexander
Joe Bloggs
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Sign Up17:02 PM, 16th November 2012, About 12 years ago
Comment removed by moderator. Please see "What Property118 is not" http://www.property118.com/index.php/what-property118-is-not/
Joe Bloggs
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Sign Up22:05 PM, 16th November 2012, About 12 years ago
i have had direct experience of TPAS. my
experiences are all bad.