Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Jonathan Clarke
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Sign Up1:54 AM, 2nd September 2012, About 12 years ago
I have never gone as far as a court order as my tenants have all left at the end of the notice period. However I include a statement on the sec 21 ( after the expiry date when you require possession by ) which protects the notice in the event that you get the dates wrong. If included then you don`t have to serve a fresh new notice as this inclusion covers you .......
``or if this
notice would otherwise be ineffective, after the date being the earliest date
not earlier than two months after the date of service of this notice when shall
expire a period of the assured shorthold tenancy.``
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Sign Up13:17 PM, 2nd September 2012, About 12 years ago
The scenario you lay out has happened to me twice and cost me thousands in extra losses.
Section 21 served but then possession order disputed when as you correctly state it shouldn't have been.
I did EVERYTHING correctly and still my Section 21's were disputed.
Tessa Shepperson
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Sign Up17:48 PM, 3rd September 2012, About 12 years ago
it is very easy for landlords to get the date wrong on the section 21 notice as the people who drafted the act made it unnecessarily complex.
So it is ESSENTIAL that all section 21 notices served have a properly drafted saving clause. There is now authority to say that the court have to accept these. You can read more on my blog post here
http://www.landlordlawblog.co.uk/2011/11/09/accelerated-possession-proceedings-defences-5/
Mary's idea sounds quite a good one, so long as tenants are given an opportunity to put in a defence - if there is one.
For example a 'proper' defence would be that the tenancy is not an AST and so the s21 process is not applicable.
Ben Reeve-Lewis
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Sign Up19:19 PM, 3rd September 2012, About 12 years ago
Mary I too think that Section 21’s should be disposed of as
an administrative court process and wrote about it here in the Guardian http://www.guardian.co.uk/housing-network/2012/may/29/set-up-specialist-housing-law-courts?INTCMP=SRCH
In theory they should be simple affairs with minimal grounds to defeat them – the
daftness of the date difference with S21 (4)A: notices, not required in S21 (1)
b’s, the type of agreement not being as stated and the failure to protect a
deposit or licence an HMO. Why is a judge necessary for that?
It isn’t correct to say that a tenant may give 1 month’s
notice at any time. This is only the case for periodic tenants. A fixed term tenant would be liable for the
remaing rent on the full term.
Having said that, speaking as both a tenant and someone who
deals with home loss for a living I loathe the no fault ground. I think it is
immoral that a person should lose their home through ‘No fault’ of their own.
What I would like to see as a trade off to the abolition of
the no fault ground is a strengthening of the fault grounds beyond Ground 8.
The most common grounds;
·
10 – some rent arrears
·
12 – breach of contract
·
13 – waste or neglect
·
14 – nuisance and criminal activity.
Are all currently discretionary grounds, so even if the
landlord successfully proves the case the judge may still suspend possession.
If they are made mandatory, like the infamous ground 8 this might help restore
a bit of balance.
Most tenants I know would have no moral argument against a
person being evicted for being at fault but feel deeply aggrieved at losing
their home when they may have been a perfect tenant.
To be honest I don’t know what I think about counterclaims on
Section 8s. I am toying with the idea of thinking they could form separate legal
arguments not tied to possession claims. I have seen valid counterclaims and
have also seen merely tactical ones used to buy time or in spurious attempts to
reduce rent arrears with a bit of compensation.
They have their role. I am currently helping a lady
counterclaim for illegal eviction where the landlord changed the locks because
of rent arrears. It is a genuine case. The landlord not only refused to let her
back in but he even spat at me in the interview room. He may well come out owing her money, which to
my mind would be an appropriate result.
I think……and this is not a properly well thought out legal
argument….that it should be easier fo landlords to get tenants out when the
tenant is at fault but also easier for tenants to seek redress against criminal
landlords. At the moment the law surrounding landlord and tenant activities is cumbersome,
arcane and unwieldy for both sides.
However we do it, the thing needs streamlining with equal
regard given to the needs and lives of landlords and tenants. At the moment it
is a see-saw, where one side’s needs are only met when the other side’s are
eroded.
Mark Alexander - Founder of Property118
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Sign Up19:41 PM, 3rd September 2012, About 12 years ago
Ben, you are missing a vital point from a lending perspective. Without Section 21 the lender is unable to sell a property in the open market, thus potential sales would be restricted to other landlords only. If you take away the huge chunk og the home owner market the demand for ownership inevitably reduces and hence so does the value if the lenders security, not to mention the value of the asett that landlords are investing into. I would pay no more than 70% of market value for a property with an assured tenancy, which is what would be effectively created with no section 21 and that's on the generous side. Take away section 21 and the PRS will shrink back to where it was in the early 90's as fast as it has recovered.
Ben Reeve-Lewis
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Sign Up19:47 PM, 3rd September 2012, About 12 years ago
Fair point Mark but what you are saying then is that the entire lending system, the foundation stone upon which supply of PRS housing is built cannot survive without tenants having no security of tenure. I see your point totally and its a worrying thought. I would like to see massive reform of the PRS as a system that is fair to both landlords and tenants but on this argument, which is a sound one, it can never be so.
Hmmmm I think I need to dig deeper to find a solution to this.
I go back in housing far enough to have been working pre- the 1988 Act and I freely admit that the laws were so far the tenant's way that landlords had their bums on the ground on the see-saw of rights. I see the logic of yoyur argument but I dont think the system as it is does anything to address the problems between landlords and tenants
Mark Alexander - Founder of Property118
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Sign Up20:03 PM, 3rd September 2012, About 12 years ago
Ben, I was into property investment and finance pre buy to let and it took lenders until 1996 to have the confidence to accept that section 21 is here to stay. Without that confidence it is highly unlikely that the phrase buy to let would ever have been invented. Funding residential property for lettings pre 1996 was a complete nightmare. 100 years ago 90% of England lived in the PRS. When the laws swung to far in favour of tenants that figure dropped to 7% in less than three generations.
Mary Latham
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Sign Up20:08 PM, 3rd September 2012, About 12 years ago
Ben I have one question to put to you while you are thinking about this.
Why would any landlord want to evict a good tenant?
Ben Reeve-Lewis
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Sign Up20:26 PM, 3rd September 2012, About 12 years ago
Yes I accept what you say Mark but what hope for tenants who want security? I'm not saying this is the fault of the landlord, its the way the system is constructed. I'm not clever enough to come up with a system that solves all problems but I hope there is an answer out there because at the moment the needs of tenants and landlords are at polar opposites. Under the present system if tenants feel secure landlords will walk, if landlords feel safe in renting then tenants have to live with constant insecurity and communities are difficult to sustain and maintain because every 3 years 50% of the population keeps moving (Stats I read last year) . That is a broken system in my book
Mark Alexander - Founder of Property118
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Sign Up22:30 PM, 3rd September 2012, About 12 years ago
Hi mary, I know your question was aimed at Ben so excuse me for butting in. There are, however, several reasons for a landlord wanting to let a property for anything from six months to a few years, e.g. when they take work elsewhere and want to return to their former home after a certain period. They may also choose to let a property for a short term as it makes sense to do so from a tax perspective following a refurbishment project as per the example in this blog >>> http://www.property118.com/index.php/tax-treatment-property-development-vs-property-investment/31172/
There are, of course, many other reasons.