Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Dr Rosalind Beck
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Sign Up16:21 PM, 6th February 2015, About 10 years ago
Well, if you're determined to go ahead, despite our advice to the contrary - of course financially you have nothing to lose if the state is paying for the legal action (we landlords never get any free help like this) - then I think you should accept the stress that comes with legal action and accept that you will probably gain nothing from the action as there does not appear to be any clear-cut case for financial compensation. It's your choice so you need to accept what comes with it. Personally I'd only go to court for far more serious matters.
Mandy Thomson
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Sign Up20:18 PM, 6th February 2015, About 10 years ago
Reply to the comment left by "Rosalind ." at "06/02/2015 - 16:21":
We don't know that Maria will get legal aid - I would think highly unlikely, as it's there to help people out in crisis situations.
We also never (or hardly ever) hear the other side of the story of anyone else who posts on here either, but I for one usually take their version of the issue at face value, unless they say something to the contrary. How do we know that some landlords who come on here and get advice aren't really awful slumlords? We don't.
Dr Rosalind Beck
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Sign Up21:10 PM, 6th February 2015, About 10 years ago
As Maria has said she doesn't have to pay to take the landlord/agent to court, then someone or some body is paying for the legal action...
Also, the idea that Maria has panic attacks if she has to telephone her current letting agency confuses me. I think this could be more of a medical problem and is being channeled into a legal action. Yes, the landlord may have left something to be desired - he didn't ignore the problem though, reading between the lines - he sent people out and would have therefore been paying lots of call-out fees etc. - but I think there are other issues at play here. For example, has someone been egging Maria on to take an action that I believe is not in her best interests.
Tony McVey
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Sign Up15:57 PM, 7th February 2015, About 10 years ago
You must sue the landlord and will be able to use the small claims
procedure. You do not need a solicitor and the CAB may be able
to give you guidance
Neil Robb
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Sign Up21:53 PM, 7th February 2015, About 10 years ago
HI All
Maria did you pay for the rent or was it housing benefit that paid. You say you don't need to pay to take the landlord to court is this because you qualify for legal aid or is a housing charity that is paying.
There is a lot of talk at the minute how people can get money from landlords so a lot are trying it on so please forgive me for sounding sceptical without hearing all the fact.
I purchased a house last year I had the heating checked and serviced the electrics checked and ordered new pvc windows where the were none fixed the flat roof and carried out over £3000.00 worth of repairs.
The tenant is insistent that the heating is not working right even thought I have arranged an heating engineer to carry out an efficiency check Three weeks ago they will not answer there phone. I was asked to fix a door handle I went on four separate occasions to do this. I have also arrange for insulation to be put in.
They are now saying they cannot afford to heat the house as it is to big despite my offer to help them out and arrange for the heating oil. Which they turned down.
They are now blaming me for the fact the house is cold and there children are sick. They informed me they can not afford to heat the house stating it is not working correctly. I have calculated the amount of oil they have used each day and it is below average considering they are there most of the day as they do not work. They now want to leave and are blaming the condition of the house.
While all this is going on the partner has had three cars since I have met them 5 months ago. The children got the best at Christmas including Xbox 1. I would suggest there financial situation is nothing to do with the heating.
I do my best for all my tenants. But this is my side and like you I have photos texts and messages. I have receipts for all works carried out. I also never took the top up of rent they should have paid.
Am I to wait for two years to be hit with a claim. Sorry if this seems I am having a pop I am not as I don't know the your full situation but please look at it from the other side. Not all landlords are bad.
maria packer
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Sign Up23:33 PM, 7th February 2015, About 10 years ago
Hi neil trust me when i say i know not all landlords are bad j have a super landlord and letting agency now. They have proven to me the way things were before were completely wrong.
Also it wasnt just the heating. I had issue with leaks running down the front room walls a leak flooding the kitchen. All resulting in me being left with no water and no emergency contact numbers from the letting agency.
I was made homeless for 5 months. So i spent that time focusing on me and my daughter and getting us through hostel life. After that i tried to move on but after a text message from one on the plumbers in my old property asking me what the issue with the boiler is now. After i told him i no longer lived there. He said oh you got evicted as well. So proves this landlord would rather evict people than do work.
at the time i was working full time and then on maternity leave.
No im on low income so get help towards court fees. No legal aid, they no longer help with dis repair cases
Dr Rosalind Beck
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Sign Up8:45 AM, 8th February 2015, About 10 years ago
Hi Maria. If it's not legal aid, what is the 'help' you receive? And is it 'low income' because you are back in work part-time or are you on benefits? I ask just to be more informed as I don't know what financial help people get these days to take people to court.
As I said before, I believe you are wrong to take court action. If you were a harder person then maybe you could do it, but you sound more fragile to me and I think it would be bad for your health. I also believe it is wrong to blame and punish your ex-landlord for what is wrong in your life. Sometimes our anger gets displaced from the right target to another one. Your landlord is not to blame for you going into a hostel. He was entitled to give you notice to leave his house just as you were entitled to give him notice to leave. He would have had to have given you two months notice to leave which most people find adequate to find other accommodation without having to go into a hostel. I believe you have been poorly advised. For example, have you worked out a sum of money that you believe the landlord should pay you and have you quantified this and have receipts of how much the issue cost you (I can't see how you can put a financial value on it)? And do you have dates when you can prove that the heating and/or hot water didn't work? I also don't see how you can prove this as it will be your word against the landlord's and plumber's?
I think you may have been seduced by the idea that you can make some money out of this, but I don't think you can. I think you should think of more positive ways of gaining/earning money, rather than this.
Dr Rosalind Beck
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Sign Up8:54 AM, 8th February 2015, About 10 years ago
Reply to the comment left by "Neil Robb" at "07/02/2015 - 21:53":
Hi Neil. It sounds like you've got some nightmare tenants there. Been there, got the t-shirt. We had someone complaining that the house was too cold, but they wouldn't put on a cardigan and later said that they couldn't put the central heating on because they had asthma. This then became our fault. You don't need to worry though about a claim because what are the grounds? And you have the evidence. It's just not pleasant being threatened with court action, is it? I think people should have very strong grounds for taking people to court, but some people will do whatever they can to blame their landlords for everything, purely because they are anti-landlord. You only see this attitude once you have given them the keys to your house. We now generally don't take people who say they are moving because their current landlord is awful - it's an obvious sign that they'll probably be tricky with us too.
Like you, we've also had tenants who spend money on cars, cigarettes, take-aways, having a great Christmas etc. and who have left owing us thousands of pounds. We took some tenants to court and obtained a court order and one of them suggested he pay us back at the rate of £20 a month, as he spent £100 a month on his car insurance, £60 ion his mobile 'phone bill, £45 on his Sky package and so on... (we had to get an attachment and were awarded £80 a month)
maria packer
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Sign Up17:51 PM, 8th February 2015, About 10 years ago
Rosalind how would you honestly feel if you were left with no hot water and heating that would not work at all or turn its self off after 10 mins for 7 months. I think you would want to do something about it. Your clearly just seeing things from your landlord mind.
Yes i have had lots of information from solicitors and they have all advised i have a good case and im going down the route of dis repair and you can claim for the fact part of the house was un habitable with a new born baby. So im wanting part or the rent refunded.
I have evidence the landlord lied to the letting agency about saying he has fixed leaks when he hasnt. I have so much.
Im not doing it for money im wanting him and the letting agency to realise that they cant treat people like they did to me and get away with it and to stop it happening to anyone else.
Dont you think i left it a long time so i didnt just act because i was angry. Ive left it this long to try and see if i could move on. But after several months i still feel as strongly. Am im prepared to fight.
I know there are nightmare tenanta out there. I always paid my rent on time. Spent 2 weeks decorating his property. Made it look ten times nicer. Always said im sorry when i phoned up to report a issue. And this was the thanks i got.
Neil Robb
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Sign Up18:37 PM, 8th February 2015, About 10 years ago
Hi Rosalind
Believe it or not I don't think of them as nightmare tenants. I just think that it is a part of the business we do. I would much rather a tenant let me know something is wrong so it can be sorted. Most jobs if dealt with quickly cost less than allowing it to become a big problem.
Thank you for your support and consideration. I have never been taking to court so far and do not expect to either. But you never know when people are given the wrong advice.
Maria understand your feelings but you are well out of it now. So start looking to the future and forget about the past. I had tenants owe me thousands of pounds cost damage to property, how do I deal with this by moving on and not spending more money trying to chase bad that I will never get and repairing the property as quickly as possible so I can let it again.
I have had experience where a solicitor told me on a different case I had a brilliant case when push came to shove at the end he did every thing to get me to settle end result he got thousands and I got a lot less than he told me I would get.
You could do without the stress and enjoy your daughter growing up. I admire the fact you are doing everything you can to support your family yourself.