Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Yvette Newbury
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Sign Up7:34 AM, 7th August 2015, About 9 years ago
Let's not forget Clark v Manchester City Council in which it was determined that a local authority can set a guide to room sizes, but cannot disallow a room for letting that is below that size by virtue of its size alone, other factors come into play and must be considered.
chris wright
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Sign Up9:48 AM, 7th August 2015, About 9 years ago
i thought the (bed)room standard was that a standard bed had to be able to be fit in 2 different directions to be classed as a bedroom and rented/priced accordingly?
Yvette Newbury
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Sign Up10:13 AM, 7th August 2015, About 9 years ago
Sorry to confuse - I am referring to Southwark Council's minimum bedroom size of 10m2 (or 8m2) versus the legal minimum of 6.5m2. Refer to http://nearlylegal.co.uk/2015/04/hmo-corner/ for the decision on Clark v Manchester City Council.
LondonProperty1 L
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Sign Up12:46 PM, 7th August 2015, About 9 years ago
Reply to the comment left by "Y L Newbury " at "07/08/2015 - 10:13":
YL Newbury - you are not confusing anyone (thanks for bringing up this case). On a side note - is there a national minimum standard for a no-living room (and larger than required kitchen) option?
And just to reiterate Chris's post, I don't think London is in a position to start requiring people to have 10sqm bedrooms. If they were to do so, the current housing crisis would be even more acute. At the moment it is only certain boroughs which are going to be disadvantaged (Newham/Southwark), but once Additional licensing will be required nation-wide (which it may well be), they would be mad to impose those requirements and eliminate say 5% of the accomodation. That's a 5% that would have to be gained through additional (expensive) housing constructions. That's also the 5% of the most vulnerable people who pay lower rate for smaller space. John Daley may not care as it is not his responaibility to deal with the housing crisis - the government most certainly will consider this.
Yvette Newbury
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Sign Up13:07 PM, 7th August 2015, About 9 years ago
Thanks LondonProperty1 L. The minimum room size requirements are a bit confusing (for me anyway) as those specified may be used for one legal area (eg. previous bedroom tax challenges) but then be different for HMOs or even council tax purposes. So different legal challenges have succeeded, or failed, depending on the exact area that is being challenged. In the case mentioned above, the case actually involved a room that was only 5.8 m2 so in fact clearly below the minimum room size but highlighted that the local authorities must take into consideration other factors such as ease of access to the room and the overall measurements of the room in deciding whether it can be used as a bedroom. I think the main point for me that came out of that case is that Local authorities cannot decide on a policy that attempts to alter requirements laid out in law. They can have their own guides as to what they require, but they can only be used as a guide and should not be adhered too strictly if they contradict the law. The issue here is then to fathom out which "law" should be referred to as whilst there are laws on HMOs, it is likely that the Govt will bring out new legislation to tie in with their new schemes for mandatory licensing for 3 sharers or more. I always try to be ahead of the curve, hence spending the last 2 days on this to try to envisage what may be required to reduce any unpleasant surprises. We were all certainly given one of those in the Summer Budget!
LondonProperty1 L
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Sign Up13:23 PM, 7th August 2015, About 9 years ago
Reply to the comment left by "Y L Newbury " at "07/08/2015 - 13:07":
Actually we had at least 2 surprises (interest deduct-ability + W&T allowance).
In any case, I cannot imagine a headline "In response to the housing crisis, the government is increasing the minimum bedroom size from 6.5sqm to XXsqm". My first intuition would be - have they gone mad? We need more, not less rooms/flats. Eliminating some of the existing housing stock would be irresponsible, to say the least.
Such a headline as the one above can only come out of a council, who will still argue it is the most adequate response to a housing crisis and ABS... (obviously if you manipulate the data you can come to any conclusions you like).
I bet by the end of today I can get sufficient statistical, compelling evidence to justify that John Daley should no longer hold his position as he might have just wasted thousands of taxpayers' funds (pushing through his agenda despite separate initiative from the government).
John Daley
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Sign Up12:36 PM, 17th August 2015, About 9 years ago
Jakub,
Please feel free to submit any evidence you like. You might also be clear about what offences I have committed with regard to PRS licensing in Southwark. Please be exact.
For everyone else I have left Southwark, entirely by agreement, when the work I was contracted to do was complete. I am very pleased to see that the proposal was approved by the Council recently
On my own behalf therefore I have to say that I think the proposal was a good one, it was widely and properly consulted and will, I think, have a positive effect over time. If other legislation overtakes it, well that is something we can't predict.
Discounting the less rational elements on this site and the comparisons to Albanian or Soviet dictators, which to be honest did cause a smile. There are a core of competent landlords we engaged with who can see what the objectives are and accept that the proposal addressed these as well as current legislation allowed.
As an example I cite the small areas included in Selective Licensing proposal. This clearly predated the rule change and was a direct result of our objectives, not political dogma or 'empire building'.
Most rational observers could see that we responded to the comments received in consultation and many of these were incorporated in the final proposal.
Quite a lot of the comments here are made by people who simply haven't read the papers or are unable to overcome their own prejudices enough to see both sides. There are more viewpoints than that of the amateur landlord.
Any landlord who can't see that this sector will become more heavily regulated is burying their head in the sand. The answer is to become engaged and steer proposals to the best possible conclusion as the NLA have done very well.
I have to say that having had close contact with all sides of the debate over the last two years, I think the future is clearer guidance for landlords to help them comply with current legislation and I am constantly amazed how many people are prepared to commit vast sums of their own money in to a business they do not understand at all.
On balance I think the market needs a more distant investment vehicle that effectively allows the average investor to be in the sector without having unreasonable costs or having to do the actual management.
Yvette Newbury
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Sign Up17:06 PM, 21st October 2015, About 9 years ago
Just keeping the thread updated. Southwark scheme delayed from 1st November to 1st January 2016:
http://www.londonpropertylicensing.co.uk/southwark%E2%80%99s-new-landlord-licensing-scheme-delayed
Yvette Newbury
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Sign Up8:07 AM, 11th November 2015, About 9 years ago
Not yet available:
Please note we are currently having technical issues with the portal. It will be available within the next few weeks. If you would like us to notify you of when the portal comes online, please email us at resi@southwark.gov.uk