Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Neil Patterson
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Sign Up9:10 AM, 5th January 2017, About 8 years ago
Dear Joan,
I am very sorry to hear of the terrible situation your sister is in and it must be very stressful.
This goes to show how much pressure Social Housing is under and their lack of resources.
We know there are fantastic people at Lewisham as Ben Reeve-Lewis is a friend of Property118 although he runs a different department managing Private landlords. See >> https://www.property118.com/ben-reeve-lewis-on-landlord-tenant-relationships/19586/
I hope someone can help if you keep asking on your sister's behalf as when there is so much competition for attention sometimes persistence and the squeaky wheel pays off.
Mandy Thomson
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Sign Up11:43 AM, 5th January 2017, About 8 years ago
Hi Joan
Sorry to learn about your sister. She could also sue Lewisham Council, as clearly they are failing in their duty of care as her landlord. As a small private landlord, I would never expect my tenants to live in accommodation such as you describe - that a large social landlord should provide such housing is truly shocking.
As your sister is old enough to be moved into sheltered housing, I believe it's reasonable for the council to offer her a transfer. They should in any case either provide alternative accommodation for your sister until her flat is habitable again, or pay for her to stay elsewhere. Private landlords have insurance to cover such contingencies; surely social landlords have this too?
While there is of course a serious housing shortage, elderly sheltered housing schemes tend to become available more often because the tenants either die or need to move into care homes (I know someone who lives in a such a scheme). If your sister is prepared to move to another borough this will give her more choice.
TheMaluka
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Sign Up13:18 PM, 5th January 2017, About 8 years ago
Joan surely this is a case for Environmental Health? I am aware that Council Housing does not have to be of the same standard as private housing but the condition of your sister's house is well below any acceptable standard.
terry sullivan
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Sign Up13:23 PM, 5th January 2017, About 8 years ago
get a solicitor
Neil Hewitt
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Sign Up16:59 PM, 5th January 2017, About 8 years ago
Reply to the comment left by "David Price" at "05/01/2017 - 13:18":
Council Housing actually has a higher set standard than that of the private sector, and many social landlords do set a higher standard, that that of the previously applied Decent Homes Standard, and conduct condition surveys of their stock, which can include The Housing Health and Safety rating System.
We only have the word of one person as to the condition of the property, with no validation, there will be another side to the story. There may be negligence, but that is not proven, the tenant may be responsible, and there could be valid reasons, rather than just sheer incompetency of the tenant, such as physical and or mental disability. It is common, for instance, that some tenants will refuse for repairs to be carried out. Such tenants do need help, but regrettably all too often such tenants can fall through the system, and the amount of paid help through social services is often inadequate to maintain a person's home.
Having inspected both private rented properties, and that of council owned properties (over 5,000) I have seen that generally private rented properties are not maintained to as good a standard as that of council owned properties, and that tenants in private rented properties have to deal with the insecurity of tenure. This is also stated in surveys such as The English Housing Condition Survey.
If the property is actually council owned (and not owned and managed by a registered social landlord), environmental health cannot take action against property owned by the council.
Carol Duckfield
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Sign Up9:54 AM, 6th January 2017, About 8 years ago
Neil I find your response interesting - I have two properties that are managed by housing associations and their repair and maintenance performance leave a lot to be desired some much so that one had been down graded by HCA and their accountability seems to be teflon coated even when it comes to no lights on stairwells that take months to resolve!
Yet wage bills are rising rapidly (top 10 CEO salaries are now over £250k with highest being £500k), nothing is done to resolve poor performing staff and sickness rates seem out of control. And lets no forget that the majority of the money they receive comes from the public coffers.....
My involvement activities have been a real eye opener on what is deemed acceptable accomodation, the investment a tenant has to make in kitting out their flat - carpets, curtains, electrical applicances etc and what the tenants responsibilities are during their tenancy
terry sullivan
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Sign Up10:12 AM, 6th January 2017, About 8 years ago
Reply to the comment left by "Carol Duckfield" at "06/01/2017 - 09:54":
social housing is a con--profiteering at taxpayer expense
TheMaluka
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Sign Up13:06 PM, 6th January 2017, About 8 years ago
Reply to the comment left by "Neil Hewitt" at "05/01/2017 - 16:59":
"Council Housing actually has a higher set standard than that of the private sector"
Like no need for CO detectors in social housing stock?
Standards should be identical as should enforcement, the owner of the property should be an irrelevance. Everybody should work to the same standard and have the same penalties applied for non compliance; penalties should be imposed on the chief executive of social or council housing, after all he/she gets paid more than the people who actually do the work.
There should be no favouritism in law.
Neil Hewitt
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Sign Up16:53 PM, 6th January 2017, About 8 years ago
Council housing stock is not supported by the taxpayer, there is something called The Housing Revenue Account, the previous contributor should state facts, and not mistruths., the money does not come from public coffers, with the exception of housing benefit, but that equally applies to private housing in the form of local housing allowance. many private landlords do profit from this tax revenue derived income.
CO alarms are being introduced by many housing providers, and it is also worth noting that smoke alarms have been in use in many council homes for longer than that of private rented homes. Often, electric works are carried out to the latest British Standards, in excess of identified hazards from the electric inspection report.
As with any legislation, there is always a reason for it's existence, namely that small percentage of private rented accommodation has been proven to have malfunctioning gas appliances, and that the production of carbon monoxide does occur, with the death of tenants.
There is no favouritism, just facts backed up by The Health and Safety Executive.
The discussion of chief executives salary is irrelevant, though if a private landlord had a portfolio of tens of thousands of properties, arguably he or she would expect a suitable income from their stock.
As stated before, I have inspected several thousand properties, both public, and private rented, there is a noticeable difference overall, and statistics back that up. But back to the original council tenant in this discussion, has there been any progress, or private action taken to date?
Jonathan Clarke
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Sign Up20:07 PM, 8th January 2017, About 8 years ago
Reply to the comment left by "Neil Hewitt" at "06/01/2017 - 16:53":
Hi Neil
Two questions please
1) Do you know the basis of the thinking behind why the EHO are not allowed to take legal action against council owned housing stock. Surely they should self police themselves? I have several leasehold ex council flats where the council is the freeholder. The EHO occasionally serves me improvement notices even though i would argue it is the council that fails to maintain the structure which allows invasive penetrating and rising damp which leads to the notices . The council owns the flat next door which is in a much worse condition. So it seems a total abuse of process that the EHO can act against me but not the council themselves when it owns the freehold of both properties . Whats your take on it?
2) You say that council housing stock is not supported by the taxpayer but by the Housing Revenue Account and the money for this account does not come from public coffers. Where does it come from then? Private enterprise?