Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Mark Alexander
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up14:35 PM, 7th May 2015, About 10 years ago
Hi Louise
I'm sorry but from what you have said, I think you are the cause of the problems.
If the Council expert said the mould and damp problems were down to ventilation he's basically telling you that you need to keep your windows open more often. I suspect the issues are more likely to be caused by condensation which occurs when a property is not properly ventilated or given an opportunity to breath. Drying clothes on radiators, taking hot baths/showers, cooking and many other things create moisture which builds up into condensation.
With regards to loose door handles, your landlord/agent is perfectly entitled to expect you to get a screwdriver and tighten them up from time to time. I can quote you full case law that is well established if you wish but you can probably find it yourself with a Google search fort the phrase "tenant like manner".
The damages that you have explained may well be reasonably claimed against you and the case law very much favours your landlord/agent.
The action I recommend you to take is to read up more about condensation and ventilation and adapt your lifestyle accordingly. Grab a screwdriver and tighten up a few screws, decorate where any damage has been caused and apologise to your letting agency. If you do all of this they will be less likely to evict you and charge you for the damages that your lifestyle has caused.
I wish you well
.
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up15:01 PM, 7th May 2015, About 10 years ago
HI Louise,
To a degree i do agree with Mark, i too am a tenant and i contact my landlord for the big things like my shower going bang and the oven giving up the ghost, but the general wear and tear issues i deal with myself.
These sound like minor issues no more trouble than changing a light bulb.
However, if you genuinely feel that the Council have not inspected your property correctly, you can always instruct a local Damp specialist to attend the property and carry out an independent inspection, this will provide you with a report of the cause of the damp.
Many firms offer this service for free, it just a case of reading the T&Cs on the websites.
You have to remember as a tenant you have possession of the property, you are using it not the landlord, yes the landlord has a responsibility to maintain the building, but you as a tenant have responsibilities too
I’m sorry if this is not the answer you wanted to hear.
Julie
Fed Up Landlord
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up18:54 PM, 7th May 2015, About 10 years ago
Louise if the LA say the property is poorly ventilated then there may be an issue with heating as well. Ambient background heating like central heating is better than short periods of direct heating such as an electric fire or even worse a calor gas heater. Calor gas produces loads of moisture and I will not allow them in my properties.
i have dealt with many cases like this and I know it's not what you want to hear but lifestyle as per Marks comments is the probable cause
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up19:33 PM, 7th May 2015, About 10 years ago
Reply to the comment left by "Mark Alexander" at "07/05/2015 - 14:35":
Thanks Mark, I appreciate where you are coming from but in fact this was a slightly dumbed down version of events as the issues are weighty and needs more detail I gather now. However it is useful to hear how you see the situation from hearing the minimal. You do not need to tell me what the council meant as I am understood and I should have also concluded that he admitted that the house was also not insulated to government standard but that even disclosing such to the agent/landlord they are not statutory requirements. Water was also entering the property through the roof and loft and was extremely draughty.
When I mentioned loose door handles I should have also elaborated that in fact it was the rectangle part inside the handle that was responsible for the door turning that was an issue and my family at one point all got locked inside the bathroom and I had to use vanity tweezers to get out as phones were left outside. Afterwards I did my DIY bit and after 3-4 weeks the same thing happened this time leaving my 18 month old locked on the other side alone. It would seem the handle needs replacing. This was reported in December and still remains an issue. We now keep the bathroom door open.
The plot even thickens much further and I can assure the issues raised cannot easily be fixed by watching youtube or using DIY common sense. And the fact in the first 3 months of use the house had so many issues in fact shows a huge problem to me as a consumer. Let us think about when we buy a car or phone and bring the purchase home to only find fault after fault that should withstand daily use. We would exercise our rights to take a phone or problematic car back and either have a refund or replacement right? Well what if we purchase a faulty home?
I apologise my previous comments were so vague now, however I still have not even touched the tip of the issues I have faced as well as being subject to a dishonest tactic to get me to sign the contract in the first place that would have raised questions and made the issues I have faced more sense.
Thank you for taking the time to leave a comment as it is helpful to hear all sides.
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up19:45 PM, 7th May 2015, About 10 years ago
Reply to the comment left by "Julie Ford" at "07/05/2015 - 15:01":
Hi Julie,
I appreciate also that you took the time to comment but please see that having one big problem and consistent array of little issues are not something you can compare. Would I rather have irregular large issues erupt every now and then as opposed to small issues every week? My last property I lived 7 years and had very few regular issues and when they did come they were big, but my landlord responded. My current landlord does not.
Please see my response to Mark as perhaps you replacing a complete door handle due to ill fitting is as easy as changing a light bulb to you but in fact require a level of skill from my experience and I have renovated a dance studio previous. Fact is if I move into a property I expect it to be in a condition fit for purpose and not falling to pieces at every touch. If there was a standard in the building to maintain I would seek to be in line with what was provided. However even though the decor was aesthetically pleasing, the details are poor and if since I arrived had nothing but problems I would say that my role was not to come and make this house fit for use. It should be supplied to me that way and I expect that much. However, if I was talking of council accommodation which I have also lived, I would then take full responsibility to turn nothing into something.
Thanks for your comments as gives food for thought
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up19:54 PM, 7th May 2015, About 10 years ago
Reply to the comment left by "Gary Nock" at "07/05/2015 - 18:54":
Hi Gary,
Thanks again for taking the time to comment. I can actually say the heating system is perfectly fine. The level of moisture in the house seems to retain at large levels. I do know there is a point in the roof that was leaking which was making the house wet in rain season. The main issues were present on wet and snow days. With better weather all is well. It is the wet days that causes problems. I know from neighbours extensive work was performed on the property that including damp proofing walls. Perhaps this has been a worse issue in the past. I have done some research and know that if you just simply damp proof over mouldy interior walls issues regarding inhabitant health will persist. The house got extremely wet and it was not like the others suggest down to just lifestyle, however I had to be even more cautious. Fact is I am very clued i how to prevent damp and condensation. Other properties I have lived required basic provisions. However this winter this particular property required careful considerations that could be seen as extreme measures. Nobody leaves their windows open in -2 conditions and I had to regular. I am also a believer in feng shui and opening fresh air to circulate is important to cleansing energy. It was a ritual every morning, but not as a must and need to prevent pools of water growing at windows.
Thanks again.
Mark Alexander - Founder of Property118
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up20:17 PM, 7th May 2015, About 10 years ago
Reply to the comment left by "Louise D'Andrea" at "07/05/2015 - 19:54":
Hi Louise
Sadly there are a few bad landlords like this. They annoy me because they tarnish the rest of us.
Have you spoken to Citizens Advice?
If not, when you do I suggest you produce detailed evidence and quotes for rectification.
Are your confident the letting agent is passing on your messages to your landlord? Have you tried to contact your landlord directly? If you don't know who your landlord is its easy to find out and only costs £3 via HM land Registry.
.
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up20:58 PM, 7th May 2015, About 10 years ago
Reply to the comment left by "Mark Alexander" at "07/05/2015 - 20:17":
Hi again Mark,
I have not spoken to Citizens Advice as usually they tell me what I already know or can find on Google which is why I sought your site. Thanks for creating and managing extremely well by the way. I had expected if my issue submitted to wait weeks which would have been too late to inform. However if my agent responded to my communication as swiftly as you merely run your site whilst your business also I would not be in my situation.
I am not sure if agent is actually leasing with landlord or not as he has lied before. My evidence has been in the making all day today and I have compiled all I need to support my claims. Thanks as I notice my landlords address in the contract is lame as agent. I will seek information from HM land Registry and send him a copy of my escalated complaint. I'd rather be transparent and honest to all involved as I would have hoped be given in respect to me.
Many Thanks
Mark Alexander - Founder of Property118
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up21:08 PM, 7th May 2015, About 10 years ago
Reply to the comment left by "Louise D'Andrea" at "07/05/2015 - 20:58":
Hi Louise
Just bear in mind the landlord may be oblivious to the problems, therefore, copying him into a letter which is highly critical of the agent may help in more ways than one. I just hope you don't get evicted for it, that's the hallmark of bad agents/landlords who often end up working together.
.
Dr Rosalind Beck
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up15:23 PM, 8th May 2015, About 10 years ago
Mmm. I think whatever happens now, the landlord-tenant relationship is going to be spoiled and it sounds like this is only the start of your tenancy. I would say diplomacy is key and I wouldn't even use the word 'complaint.' It can be very easy to cause offence when you write to people (for example, I'm sure I'm causing offence now!). In the long run if you cause offence to your landlord and/or agent, they won't do you any favours.
Another point: I don't know why you would think you should take a greater responsibility to fix things if you rented a council house, compared to a private house. Why?
I also wonder what you mean by the situation having affected your family's health. You would have to be more specific about that. Do you have evidence from the doctor?
Finally, if you are so dissatisfied with your accommodation and landlord/agent, I think you should not renew your tenancy at the end of the period you have signed for and choose your next accommodation more carefully.