Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Simon Coppen
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Sign Up15:30 PM, 7th March 2014, About 11 years ago
Reply to the comment left by "Mark Alexander" at "07/03/2014 - 14:59":
Mark,
I like your idea to "consider discounting £50 pcm for the right tenant", I think I'll do that. I was a bit worried that the £1,095 I was going to ask for was rather high, and I'd be happy with £1,045 (I was partly basing my price on a new block of 650 sq ft apartments going for £1,100; steep I know!!).
I picked up on the not ruling out pet owners in a link to an article you previously pointed me towards, a must I agree.
Thanks for the tips...
Mark Alexander - Founder of Property118
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Sign Up15:37 PM, 7th March 2014, About 11 years ago
Reply to the comment left by "Simon Coppen" at "07/03/2014 - 15:30":
You're very welcome Simon, go £1,100 though, otherwise you will not be at the top of the page 😉
If that doesn't work drop it to £1000 and charge an £50 premium for the car parking space.
Always start at the top end and work down. If you reduce the price to the next bracket your advert gets re-sent to all of the people who are subscribed to be notified of properties in that bracket. Therefore, with the above strategy you hit two bands.
My brother taught me all this stuff by the way - Yes, Adam Alexander is my brother.
.
Simon Coppen
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Sign Up15:49 PM, 7th March 2014, About 11 years ago
Reply to the comment left by "Mark Alexander" at "07/03/2014 - 15:37":
Oh, I see.. Nobody is fooled by the 95 being less than 100, so be on top and be the first property they see and fall in love with...!
Thanks again!
Mark Alexander - Founder of Property118
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Sign Up15:56 PM, 7th March 2014, About 11 years ago
Reply to the comment left by "Simon Coppen" at "07/03/2014 - 15:49":
You've got it. As they scroll down the properties get cheaper but there's a reason for that 😉
.
Mary Latham
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Sign Up17:04 PM, 8th March 2014, About 11 years ago
In my opinion it is worth taking new photographs, even if it costs your a couple of days rent. People make decisions on viewings based on area and price first and then the photographs are what makes the difference in a competitive market. Remember that there are many tenants who will prefer a modern but smaller property - its a matter of taste and lifestyle. If your property is unique because it has period features, high ceilings large rooms and windows you need to show these things to advantage to attract the tenants who are looking for that type of property.
I would never make a comparison to other properties, I prefer to let the photographs speak for themselves. I also would not add charges to the rent - I prefer to be transparent in my advertising and in all my dealings with tenants. I do state no administration fees or costs other than deposit and referencing charges of £xy because that does make a difference.
I also advertise that the pets of well behaved owners are very welcome because this increases my potential audience and these tenants tend to stay longer.
If you are going for above market rent you need to justify the extra cost and if you can't perhaps you need to reconsider your rent level - tenants pay for what they want not what you want to sell them and no amount of "marketing" will make a tenant take a property because the landlord thinks its wonderful if they don't agree. I don't want to waste their time and mine showing to people who have unrealistic expectations because I have oversold in my advertising - far better for them to be impressed at viewing because it is better than expected. This has worked for me for all these years and there is no reason why it should not work for you.
--------------------------
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Simon Coppen
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Sign Up0:31 AM, 9th March 2014, About 11 years ago
I agree that getting perfect photos would be worth a couple of days rent. Unfortunately though the purchase has taken longer than it should have and we're now likely to be completing 8 days before we go on holiday. If we advertise between exchange and completion we've got half a chance of getting tenants lined up before we go away. In other words, waiting to get our own photos could cost us several weeks rent.
I think the available photos and advert will be able to justify the above market rent. I like the comment "tenants pay for what they want, not what you want to sell them". I think we'll have what many people in our target audience will want. I feel that, with all the recent big developments in our area, there's a disproportionate number of modern, but very small flats. I've seen some of them and I can only laugh at how a single room with kitchen, dining area and lounge gets called "spacious, open plan living". Maybe others are. Anyhow, the place we're buying felt positively palatial!
p.s. I'm not anti modern apartments, I may even go for one next!
Eleanor White
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Sign Up12:39 PM, 10th March 2014, About 11 years ago
Hi Simon
Sounds like you have a good property! It can be frustrating when you're competing against other agents descriptions, but I like your phrase "genuinely spacious". Fact of the matter is that you can't change their wording, only your own, and there's no harm in blowing your own property's trumpet a little!
Make sure that you have the permission of whoever took the photos before you use them in advertising! Usually agents don't like you to use their photos, unless of course they are acting as the agent for the let!
You will also have to have their permission to advertise the property to let if you are going to do this before you complete....same if you want to do viewings; you will have to have their permission first.
Any good letting agent will be able to tell you very early on whether you have the price right. In my experience it can be difficult to let a property at a premium rate, even if it's totally justified. The simple reason is that someone may look at the price and immediately discount it without looking any further. It's worth considering a premium listing to make sure it gets a good innings! According to rightmove, properties with premium displays receive 26% more click throughs than those without. The beauty for you is that you can display 1 large and 2 small pictures, so viewers can immediately see why your property is available at a premium rate.
As Mark suggests, you may be better placed to price it lower and then charge for parking or a contribution towards the service charge, particularly if you have no luck at the higher rate. One thing to remember is that an agent can change the price on rightmove without the history showing, but this isn't possible on zoopla, so potential tenants will be able to see when it was first listed, and any price changes.
Regarding allowing pets, this is a great way to make sure your property gets a good amount of interest - there are very few that allow pets, so yours will certainly stand out. You should check in the freeholder agreement that you are allowed to have pets though, as some specifically forbid this.
If you are willing and able to accept pets, make sure this is one of the first things you mention in your description. That way it will stand out and be seen in the short description (the first couple of lines that you see about a property on the list of properties that match any given search).
** CONTACT INFORMATION REMOVED BY MODERATOR - please see House Rules >>> http://www.property118.com/business-sponsorship/ **
Thanks,
Eleanor
Mark Alexander - Founder of Property118
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Sign Up12:56 PM, 10th March 2014, About 11 years ago
Reply to the comment left by "Eleanor White" at "10/03/2014 - 12:39":
Sorry Eleanor, I had to remove the final line from your otherwise excellent comment as it was in breach of our house rules - please see >>> http://www.property118.com/business-sponsorship/
.
Eleanor White
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Sign Up13:21 PM, 10th March 2014, About 11 years ago
Reply to the comment left by "Mark Alexander" at "10/03/2014 - 12:56":
Sorry Mark!
Simon Coppen
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Sign Up15:08 PM, 10th March 2014, About 11 years ago
Reply to the comment left by "Eleanor White" at "10/03/2014 - 12:39":
Many thanks Eleanor for your comments, especially regarding gaining permission from the agent for using their photos and advertising early (I wouldn't be doing viewings before completion). The estate agent has been helpful so far, and if he refuses I can politely advise him that we'd have to put completion back a few weeks so that I can take my own when back from holiday...!!
I've done a lot of research into the price, but of course can't be 100% sure that it's a price people will want to pay. The price is inbetween that of a letting agent valuation (but they're also selling the property, so very biased of course!) and the BTL mortgage valuation (who I assume will be slightly pessimistic about rental income). I certainly won't be stubborn about the price though, and will drop if necessary. I guess £1100 is an awkward price, a lot of people may be searching with their maximum at a nice round £1000. I haven't ruled out the idea of advertising at £1000 and adding on £50 for maintenance, but wonder if this looks a bit sneaky...
Thanks again for the advice.