Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Rich Robson
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Sign Up14:06 PM, 29th November 2022, About 2 years ago
Why dont we make BTL into serviced accomodation, they book it 6mth in advance at say £20/ night and at the end of 6mth its up to landlord if they get another 6mths as they have no rights under SA.
Mick Roberts
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Sign Up14:10 PM, 29th November 2022, About 2 years ago
Reply to the comment left by Hamish McBloggs at 29/11/2022 - 14:02
Fantastic Hamish,
We run round like a blue arse fly every time Govt & Council's bring something in new. I coped fine before all these latest rules.
When I couldn't do all Licensing forms in one month, nor would the Credit cards allow for so much in one month-£57,000 in one month Aug 2023-Nottingham Council Licensing said to me 'Well you shun't have so many houses Mick'.
I said I DIDN'T buy all my houses in one month-It would have been impossible.
I don't get all my boilers break in ONE month.
All roof's don't break in one month.
You are now asking me to do something impossible.
Ross Tulloch
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Sign Up14:26 PM, 29th November 2022, About 2 years ago
If the silly minimum room sizes in HMO's were abolished, that would release hundreds, maybe thousands of rooms in London. We sold two properties, evicting 8 tenants because one room was too small, less than 6.51m
Hamish McBloggs
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Sign Up16:07 PM, 29th November 2022, About 2 years ago
Reply to the comment left by Mick Roberts at 29/11/2022 - 14:10It could eliminate the need for an LA to contemplate licensing.
Instead an LA could propose of the portal addresses that should be considered as candidates for licensing.
A proper two way consultation process captured by the portal.
Licensing costs centrally structured.
Money not directly going to the LA but the portal. Disinentivise local money grabs and department building.
Any judges' time saved = lower cost and/or increasing quality of decision.
Less stick and big fine and more ushering, convincing, building, partnership.
Eventually make it a requirement to use the portal if you want to be a landlord.
LA's incentivised to chase real rogues as LL's using the portal by definition cannot be rogues
I will freely admit that this could be seen as a 'national landlord register' and may rub some up the wrong way.
But I could have anxiety free sleep if I wasn't worrying about having missed something e.g. According to a recent s21 I recently filed, this question appeared :
Has the gas safety cert been prominently displayed in the property throughout the tenancy?
I'm assuming it's simply not enough for both me and British Gas to post these to the tenant and guarantor, for me to email and WhatsApp them to the tenant and the guarantor and for me to make them available to download 24/7 from a GDPR compliant file sharing site.
A rules based system with all accessibility considerations in place would stop the need for Great Aunt Maude's portrait above the fireplace being displaced by a Gas Safety Certificate.
I would pay a fee towards this as any modest cost would be cheaper than paying for the (laughably termed) fast track in the local court where I am eventually told I can't charge interest or expenses to travel.
Hamish
Mick Roberts
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Sign Up16:24 PM, 29th November 2022, About 2 years ago
Reply to the comment left by Hamish McBloggs at 29/11/2022 - 16:07
U talking common sense & joined up thinking-Which we know the Govt departments & Council departments don't do.
Claire Smith
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Sign Up16:27 PM, 29th November 2022, About 2 years ago
It would be great for councils to buy up houses from landlords, in fact I think that this can be done in London but it's about 10% below market value so not likely to be popular. Market less agency costs would make more sense.
Arrears should be treated as theft after 1 month and 1 day (as rent is payable in advance, this is the equivalent of leaving a shop with goods that haven't been paid for). It wouldn't help though as theft just leads to numerous warnings before an official caution and even after repeated offences they are set free.
The thing that would make sense to me is specialist property courts. These could have well trained judges and also employ their own surveyors who could distinguish between tenant damage/lifestyle and a need for repairs. These court should act quickly and have the power to rapidly respond where a tenant doesn't leave on the eviction date. Access to the courts should be allowed at 2 months arrears even if the tenant repays later, but with the judge willing to listen to the mitigating circumstances. They should also have the power to penalise the rogue landlords and have all their properties inspected.
Smiffy
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Sign Up17:52 PM, 29th November 2022, About 2 years ago
Reply to the comment left by Raz at 29/11/2022 - 09:02
To put 10,700 properties into perspective, that won't even house the rubber boat migrants that arrive each year. You need to stick at least one zero on the end of that!
AnthonyG
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Sign Up18:38 PM, 29th November 2022, About 2 years ago
Reply to the comment left by The Forever Tenant at 28/11/2022 - 15:52
1) Good idea to save councils money by not spending so much on hotels. If I were a council, I wouldn't want to pay market prices, but a distressed sale price similar to companies who buy landlord portfolios.
2) Unworkable. First, a criminal trial could take ages to arrange. Second non-payment of debts is really a contract law issue and there are plenty of tools available to get the money back if the non-payer has any money. Third, a criminal judge is unlikely to award sufficient compensation to cover the lost rent etc. The civil courts are more appropriate. Instead, I would like to see rent payments added to a tenant's credit record whenever they are collected by an agency on a landlord's behalf, so the tenant has an interest in keeping a good record.
3) Sounds sensible.
Raz
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Sign Up19:15 PM, 29th November 2022, About 2 years ago
Reply to the comment left by Smiffy at 29/11/2022 - 17:52
THEY got the 20,000 odd homes that the government actually DID build last year.
Hamish McBloggs
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Sign Up7:49 AM, 30th November 2022, About 2 years ago
Reply to the comment left by Mick Roberts at 29/11/2022 - 16:24
Michael Gove's property portal proposals are not the same as mine.
He seems to be proposing a repository of information that can be viewed & used. I am defining processes which require as a minimum this repository of well maintained information for which central government take responsibility. A LL, tenant, agent, represeentative can never be liable if incorrect.
What I'm proposing means licensing becomes irrelevant from a LL point of view unless there are specific LA requirements for an area that would mean additional actions by a LL. An LA would have to define these actions but would not receive money from a LL for these additional tasks.
Licensing is meant to 'bring up standards'. If a LL is on the portal then the minimum standards are met. LL's can be 'struck off' via the portal. Authorities can proactively 'decend upon' struck off LL's to make sure they haven't gone and rented another hovel.
Equally, tenants can also be 'struck off' and struck off tenants must become wards of the state.
To bring up standards, actions outside of a LL's control need to take place. E.g. Policing, care in the community, mental health, condition of a park or street, properties that will never be EPC 'C' or above. These are firmly LA and central government and (other than lobbying an MP) cannot be influenced by a LL.
'Licensing' then becomes a cooperative contract between LL and LA where the additional costs incurred by both are openly recognised and central government are forced to appropriately fund it rather than asking LL's to pay which is effectively what's happeing now.
Treat the whole problem more as a national health issue.