Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
| “Account” |
means an account required to access and/or use certain areas and features of Our Site; |
| “Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
| “Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
| “personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
| “We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
| Name of Cookie |
Purpose |
Strictly Necessary |
| JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
| __cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
| Name of Cookie |
First / Third Party |
Provider |
Purpose |
| __utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
| _fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Mary Latham
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Sign Up22:26 PM, 17th August 2012, About 12 years ago
1.
Landlords
2.
Are
3.
Legally
4.
Responsible
5.
For
6.
Everything
7.
That
8.
Happens
9.
In
10.
Our
11.
Rented
12.
Properties
13.
And
14.
Cannot
15.
Devolve
16.
That
17.
Responsibility
18.
To
19.
Anyone
20.
Else
1.
Landlords
2.
Are
3.
Legally
4.
Responsible
5.
For
6.
Everything
7.
That
8.
Happens
9.
In
10.
Our
11.
Rented
12.
Properties
13.
And
14.
Cannot
15.
Devolve
16.
That
17.
Responsibility
18.
To
19.
Anyone
20.
Else
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Sign Up23:09 PM, 17th August 2012, About 12 years ago
For Mike: what is the difference between a landlord and a letting agent?
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Sign Up3:23 AM, 18th August 2012, About 12 years ago
Brilliant and emphatic response Mary
Couldn't have put it better myself!!
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Sign Up8:01 AM, 18th August 2012, About 12 years ago
If Mike had made the point that landlord licencing should be introduced - as recommended in the Rugg report I think - and that we should all belong to a professional body (such as the National Landlords Association) - and that we should, perhaps, undergo "Continued Professional Development" to retain our licence etc ....
I would have supported him in principle .......... but would have challenged how this might be implemented .... and policed ........
But to suggest - because landlord licencing does not exist - that landlords should rent out their properties by using a letting agents (who are usually less qualified than the landlord) .... or an ESTATE AGENT (who are usually less qualified than letting agents or landlords or pond life) ...... is absurd.
I do think the whole letting industry needs much tighter regulation and that is something that we should all be lobbying for ....... so that we can get rid of rogue landlords, rogue letting agents and rogue estate agents so that our tenants are protected.
Ben Reeve-Lewis
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Sign Up8:36 AM, 18th August 2012, About 12 years ago
I actually understand all of Mike’s points, including the
belief that housing is very important but I’m not so strident in support of
them.
I think his car/MOT analogy is a good one.
I am fully behind Mark’s suggestion of cheap licensing with
a 3 strikes and out rule. This is basically what is being proposed in the Welsh
model. I don’t believe it has to be expensive, landlords aren’t cash cows to be
milked by local authorities and the value of licensing isn’t in income generation,
its in the ability of enforcement officers to take swift and effective action.
As you all know I’m a TRO but I rarely get the chance to
enforce because the legislation at my disposal is criminal in the main and we don’t
have the support of either the police or the courts when we try to take action
against a criminal landlord (I refuse to use the term ‘Rogue’ its too all
encompassing and vague at the same time) Plus, even if you are successful the
criminal that you just prosecuted still gets to go on trading.
Licensing on the other hand gives us a quick solution, in
that we can pull the license on the criminal and take them off the board, just
like points on a driving licence. In the Welsh model you have to pass
management of your property to someone with a licence.
Because the vast majority of breaches of landlord/tenant law
that I see are committed in ignorance of the law I would like to see compulsory
training as part of that licence, so that landlords would at least know that
the laws they are breaking are there.
I start training my council’s PRS tenants next month too.
Every tenant who seeks property through us has to go on a training course so they
understand their rights and obligations too and what can happen to their future
lettings if they screw up. We are also guaranteeing to indemnify the landlord
against rent or damage with a bond scheme but that is underpinned with a loan
set up through our credit union and the tenants have to pay into it for the
period they are in the tenancy. Working this way if the tenant leaves with a
clean sheet they actually have some savings and if they default we lose less
money.
Working in this way we hope it will professionalise the industry
and promote self responsibility among our tenants.
Mike is right, housing is too important to leave things
being run as they have been but unlike Mike I don’t believe landlords shouldn’t
run their own lettings. It can be fun and inspiring and we would lose much.
Look at HMO Landlady and what a star she is. What agent could run an HMO like
her? Treating them as if they are part of an extended and dysfunctional family.
Mark Alexander - Founder of Property118
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Sign Up8:47 AM, 18th August 2012, About 12 years ago
I agree with you on many things Mark but this is going to be one of those exceptions. Landlords voting for regulation would be like turkeys voting for Christmas. The reason I feel this way is that I pushed VERY hard for the regulation of SARB (Sale and Rent Back) in the hope it would clean up the industry. The result was that SARB no longer exists and that, I believe, is to the detriment of society. If you see the OFT report which lead to SARB you will see that my former company "The Money Centre" pulled together a group of 800 landlords called NASARB - the National Association of Sale and Rent Back. We provided more research and insight than any other contributor, warts and all and clearly demonstrated good practice and working models. Several beneficiaries of the scheme were interviewed by the OFT who said it was a positive life changer for them. Obviously some had also been fleeced by rogue operators. The bottom line though is that regulation hit the industry like a nuclear bomb and killed off the innocent as well as the bad guys. SARB no longer exists. Be careful what you wish for.
Mark Alexander - Founder of Property118
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Sign Up8:51 AM, 18th August 2012, About 12 years ago
"We are also guaranteeing to indemnify the landlord against rent or damage with a bond scheme but that is underpinned with a loan set up through our credit union and the tenants have to pay into it for the period they are in the tenancy."
This is VERY interesting Ben and certainly worthy of an article in it's own right
Ben Reeve-Lewis
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Sign Up9:09 AM, 18th August 2012, About 12 years ago
No time for an article this weekend but basically many
councils come up with bond schemes which promptly go bust because they just
chuck money into it and the tenants aren’t expected to do anything themselves,
not even pay it back. Its the most shortsighted way of working you can imagine.
I didn’t want that to happen when we got the money from govt
so sat down with the brilliant Liam and Janet from our Credit Union and we
adopted their ‘LoanSaver’ account system.
We put up the bond against rent arrears and damage. The
landlord doesn’t get the money, we just guarantee it in the event of a default.
The CU sets up a loan account the tenant has to pay into
from the start. Many cant afford much but they have to put something in,
usually they just sign child benefit over for 1 child. One of their previous
customers took out a loan a few years ago and signed her child benefit over to
clear it. She forgot she had done it and went back in recently for another
loan, only to find she had nearly £4,000 savings. She cried with relief
apparently.
So this isn’t just about bonds, its about encouraging people
to save and change their attitudes to budgeting ahead of the disaster that is
going to be Universal Credit next year
If the tenant leaves without arrears or a damage claim then
they have savings to move on with. If we pay out then the money they have put
in gets put towards our liability and we chase the tenants for the rest. That’s
the other radical part of the system, they have to pay us back haha
The training bit is linked to the London Landlords
Accreditation Scheme in that the tenants goes on a database as a trained
accredited tenant which we encourage London’s 22,000 LLAS accredited landlords
to take on. Just like we can place criminal landlords on our naughty step
database we can remove tenants from the accredited list.
As this grows over time we hope it will become the London
norm
Mark Alexander - Founder of Property118
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Sign Up9:12 AM, 18th August 2012, About 12 years ago
An agent can screw up by "forgeting to renew his PI and CMP" and his Limited Company can go bust leaving the landlord to pick up the pieces and potentially risk personal bankruptcy and/or imprisonment if/when:-
1) a tenant dies due to fire or carbon monoxide
2) the agent forgets to get a gas safety certificate
3) the agent fails to complete adequate due diligence on tenants
4) the agents inventory is defective
5) the agent forgets to protect a deposit
6) the agent enters a tenanted property without permission
7) the agents serves the wrong notices
8) the agent illegally evicts a tenant
Oops!
Mike only wanted 6 reasons didn't he?
I could go on but having invested £millions into establishing a property portfolio these are just a few reasons why I believe that I (and other landlords) should be allowed to be in control of my own destiny and choose whether I want to appoint an agent.
These answers to Mike's questions are just a few spin off from the one point that Mary made in 20 parts LOL.
Feel free to add more please.
Mark Alexander - Founder of Property118
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Sign Up9:27 AM, 18th August 2012, About 12 years ago
Sounds VERY promising Ben, I hope it takes off. You might even win over the Paul Barrett's of this world with this LOL