Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Robert M
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Sign Up17:09 PM, 7th June 2013, About 12 years ago
I think some confusion may occur about Envirovent if we are not careful.
The basic problem is that properties need to be heated and ventilated. Owner occupiers, who bear the cost of negligence, seem much more aware of this than tenants.
Kitchens and bathrooms produce the most problems. Often the solution is to fit a £30ish basic fan from B&Q or Wicks. One step up from this is a fan controlled by a humidistat (£50ish? - I haven't a clue I would never buy them!).
Now the problem with these in my experience is the power supply depends on them being switched on, whether connected to the light or not. Generally this is simply not good enough.
Now Envirovent have a solution. They do a range of fans that are permanently on. They tick over very slow until the atmosphere gets damp and then speed up and slow down as required.
That's a humidistat fan I hear you say. Well yes, obviously it is. But being on permanently it avoids the need to rely on the tenant to activate it. Furthermore, the Envirovent fan passes the bog roll test. Take a single sheet of paper and place in front of the basic fan whilst running, there's half a chance it will drop to the floor. With the Envirovent fan the paper stick to it like a limpet.
Take an example. Two summers ago I had two en-suite shower rooms out into a student house, both without windows. Now all experience landlords will be asking if I am mad. Well maybe I am. Anyhow two years on and the only fault in those rooms is some hard water stains on the enclosures. The decoration remains immaculate. Why? Each is fitted with the Envirovent life time fan with a five year guarantee.
As you may have guessed, the fans are not cheap. Are you sitting comfortably? They cost about £250 plus VAT each supply only. Before you yelp how much just think. How much do you spend in hard cash and time cleaning and redecorating bathrooms and kitchens?
Two £250 fans fit in place of a basic fan (same sized duct). If you want one at home there is a version which claims to recycle 90% of the heat back into the property. These are about twice the price and what I usually fit in my properties and need a larger hole (next standard size up).
A couple of years ago a landlord was having trouble at home with bathroom condensation. He asked for advice so I flogged him one of these fans. Within two months he told me to arrange for 14 more to be fitted in all his rented properties as soon as possible.
Just to let you know, yes I have an interest. I sell these fans (supply only) for less. Also, you need to get the right Envirovent fan; they do their own versions of basic fans.
Moving on, if you have problems in other rooms in the house Envirovent do the unit that Mark is waffling on about. This controls the air in the whole house by pushing warmed fresh air into the building and forcing the old damp air out. Usually these are fitted in the loft with an output on the landing ceiling. As you can imagine, from a company that can charge you £250 plus VAT for a fan these are not cheap. I am not at my desk, but they cost about £500ish plus VAT (supply only). One of my properties has two fans and one of these units fitted and they have transformed the place and my wallet.
Look on the bright side – 100% tax deductible!!
Mark Alexander - Founder of Property118
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Sign Up17:19 PM, 7th June 2013, About 12 years ago
@Robert M - do you also fit these units?
You need to get yourself a Property118 Member Profile by the way. I am an interested customer and I have no idea how to contact you or who you really are. It's not good Netiquette to put contact details on discussion threads but where your name links back to a Member Profile with lots more info (like mine does) that's pretty cool don't you think?
Robert M
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Sign Up17:23 PM, 7th June 2013, About 12 years ago
That's why my contact deials ore not given!
Mark Alexander - Founder of Property118
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Sign Up17:31 PM, 7th June 2013, About 12 years ago
Huh? You don't want more customers? I'm confused?
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Sign Up19:37 PM, 7th June 2013, About 12 years ago
yes, I have fitted the Nuaire for a number of landlords and also owner occupiers, particularly ground floor flats where they don't want to leave windows open when going to work all day. feedback from all is very positive (excuse the pun - they are known as positive ventilation units - as they do not extract, but gently pull fresh air into the property and thereby reduce draughts as well. Anyway, it has solved the redecoration problems, unhappy tenants and moldy clothes. used also in flooded properties to dry out, some reckon they are more effective than dehumidifiers. have used both the ceiling mounted and the wall mounted versions. new build properties will have whole house ventilation units, they of course are the ultimate solution, but not always easy to retrofit.
Pete Judd
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Sign Up10:05 AM, 9th June 2013, About 12 years ago
My cheapest fix for mould ever was to buy a cheap relative humidity meter which cost me £12. I gave it to the tenant with a printed leaflet that explained condensation was caused if the humidity went over 67% (I think that was the figure but can't remember for certain). I did redecorate the mouldy areas but now they open the windows and mould has not come back.
PS if anyone can tell me where to get cheap humidity meters I would be grateful as I bought this as a clearance item and can't find anything that cheap anywhere else!!
Gunga Din
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Sign Up11:46 AM, 9th June 2013, About 12 years ago
Pete Judd, you can get matchbox sized digital humidity displays on ebay for about four pounds. And they're in the UK, as opposed to China.
Regards - Doug
Robert Desbruslais
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Sign Up17:35 PM, 9th June 2013, About 12 years ago
Thank you everyone for responding to my article. Ultimately the cure is almost without fail the need to improve all of the following; insulation, warmth, and most importantly, ventilation. The tenants will not be inclined to improve ventilation with energy bills so catastrophically high so heat retention is important. A humidistat and other automatic or electronic appliances can be turned off by the tenant so alternatives are required.
If you can improve insulation to reduce the tenants energy bill, they will be more inclined to ventilate. If the tenant is warm, they will open a window. This will solve most condensation problems.
Not easy in some properties but this should be your aim.
If you have specific issues trying to persuade a tenant the problem is condensation, not damp, our £40 on-line advice may help to mediate the issue (www.askasurveyor.co.uk).
Sunny; I would be surprised if your £4k ventilation system or the damp proofing were entirely necessary (most damp will evaporate if allowed to breathe).
Pete Judd
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Sign Up22:21 PM, 9th June 2013, About 12 years ago
Thanks Doug that was very useful. Never thought to look there.
Steve Gracey
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Sign Up15:06 PM, 11th June 2013, About 12 years ago
Last time I had an EHO look at damp it was a nightmare. He told me I needed to fit a ventilation system in the dormer window area. Lots of calculations about the outside temperature being on 3 sides of the dormer window area etc and then requested details of Freeholder and Mortgagee so he could contact them and tell them the property was in danger of imploding or something because the condensation was running down the windows and the tenant was too busy being unemployed to wipe it up. He wanted a 4 inch hole drilled in the wall for a vent or fan because it was a category A Health and Safety hazard serious danger to health etc. The fact that he had trouble finding the windows due to the fog of cigarette smoke wasn't even mentioned and apparently cigarette smoke isn't a health hazard if it's in your home. I told him there was a perfectly good ventilation system already in place proven over the last few centuries and it was called an opening window. That's why windows have handles on them - they're not just handy hooks to hangs wet towels on - they are for ventilation.
IMHO condensation complaints are getting more common because peoples lifestyles are changing and they have little common sense. More and more people sit on their big fat behinds all day watching telly or using computer and spend less time outdoors. They like it nice and cosy while they do this so they keep the windows sealed. Unfortunately exhaled breath includes a lot of moisture and simple science says all this moisture has got to go somewhere. Building regs specify opening windows for this very reason so everyone please just open the windows and smell the fresh air.
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