Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Terry Lucking
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Sign Up7:33 AM, 12th August 2013, About 11 years ago
In my opinion there is already sufficient statutory legislation in place. What is needed is more EHO’s on the street and a visit to every dwelling once every 5 years. Maybe a mandatory licence for all rental properties for say £100 annually. In Peterborough alone it would generate over £1m annually - surely enough to add 10 EHO's with admin back up and systems.
Perhaps a scheme whereby trained qualified agents can licence landlords properties and private self managed landlords pay their local council for licensing on a 5 yearly basis and make it clear to all renters that they should demand to see the licence and check it against a national government controlled register.
We should consider having automatic fines in place for specific breaches (gas tests)in the same way as we have for parking and speeding offences. Keep a national log of anyone with property offences and prevent the transfer of property until the penalty has passed/spent.
Perhaps my ideas will not result in tax revenue that they maybe planning thru the back door.
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Sign Up7:39 AM, 12th August 2013, About 11 years ago
Reply to the comment left by "Mark Alexander" at "11/08/2013 - 09:56":
The flat that isn't contribututing any service charges is a problem, the alcoholic tenant still in situ despite a Prohibition Order is still a problem, and the disrepair of the property is still a problem. Apart from that, no problem!
The lender knows about the bankruptcy.
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Sign Up7:45 AM, 12th August 2013, About 11 years ago
Reply to the comment left by "Ben Reeve-Lewis" at "11/08/2013 - 10:24":
Hi Ben,
You are very welcome! Just one question. If the landlord is made aware of the anti-social behaviour committed by his tenants but doesn't even bother to serve an eviction notice, isn't this a tacit sign that he/she endorses such behavior? Leasehold block management rely on individual landlords serving such notices.
Ben Reeve-Lewis
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Sign Up8:07 AM, 12th August 2013, About 11 years ago
Reply to the comment left by "Sharon Crossland" at "12/08/2013 - 07:45":
No It doesnt Sharon and the logic is basic law not even housing law. How can you be done for something that someone else did?
Admittedly it makes sense for decent responsible landlrods to take action but the problem is most times any action will be under Ground 14 (Nuisance, immoral purposes etc) and that means a court hearing. Also Ground 14 is a discretionary ground, so even if the landlord proved the case the judge still has to find it 'Reasonable' to grant a possession order. When councils and housing association go on these grounds they usually end up merely with a Suspended Possession Order, which is granted with the aim of moderating the tenant's behaviour.
I still think it is worth doing but I think it is something that council's should help landlords with as its quite legally fiddly.Of course a landlord could use a solicitor but this whacks the cost up, which is probably why landlords dont get involved. Its in the council's interest to have these problems sorted so why not a partnership approach? But I tried that with the gun incident and look what happened.
Not many people know that councils also have the option of serving injunctions in the public interest under Section 222 of the Local Government (Miscellaneous Provisions) Act 1972, where ASB regulations arent feasible.
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Sign Up8:37 AM, 12th August 2013, About 11 years ago
Reply to the comment left by "Don Holmes" at "11/08/2013 - 16:37":
I found this comment very interesting. The one thing I don't get though is why, on the one hand good landlords don't want to be 'penalised' by the cost of licencing but on the other hand they want councils to spend money they haven't got on more enforcement measures. I also don't get the observation that 'if society wants a decent PRS then society should pay for it' (or words to that effect). Society as a whole does not care one way or the other about the PRS as it doesn't use it. Those that do care about it are the professional landlords offering good housing and reasonable and affordable rents and the good tenants who want a nice home.
It's all too easy to focus on negative points to promote ones own interest. If you take the observation about Scotland licencing, where a quarter of the properties have yet to be licenced, doesn't this mean that three quarters are? That's three quarters more than we have here.
However, my main concern is that where councils blanket licence, i.e. Newham, then landlords who don't want to pay (for whatever reason) will purchase properties in other boroughs where there isn't any licencing. I believe the NLA representative for East London said he would do so himself.
This is like moving on groups of troublemakers by dispersal orders to another area. It deals with the initial problem but only moves it. It doesn't deal with the heart of the issue. Nor at the moment does the PRS, certainly in terms of fragmentation!
Ben Reeve-Lewis
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Sign Up8:42 AM, 12th August 2013, About 11 years ago
Reply to the comment left by "Sharon Crossland" at "12/08/2013 - 08:37":
Sharon you said "This is like moving on groups of troublemakers by dispersal orders to another area. It deals with the initial problem but only moves it."
This is what I believe is driving the Newham Logic. Its a roundabout way of cleansing your borough. I recently attended a housing forum in Ashford Kent, with Marion from the NLA and one presenter talking about their licensing programme said it was having the same effect. He wasnt championing it in that respect but experienced council workers can read between the lines
Mark Alexander - Founder of Property118
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Sign Up8:47 AM, 12th August 2013, About 11 years ago
Reply to the comment left by "Sharon Crossland" at "12/08/2013 - 08:37":
Sharon, I can assure you that the rouges will be in the 25% of landlords which have not become licensed in Scotland. Decent people will obey the law, rogues and criminals will not. The rogues and criminals are not being dealt with. Therefore, GOOD landlords are paying money for nothing. For Shelter to admit that landlord licensing in Scotland is unlikely to ever work there is clearly a very big problem. The purpose of this thread is to consider effective alternatives.
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Joe Bloggs
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Sign Up9:11 AM, 12th August 2013, About 11 years ago
Reply to the comment left by "Ben Reeve-Lewis" at "12/08/2013 - 08:42":
hi ben
the supposed ASB problems in newham are greatly exaggerated. it was impossible to verify the supporting data as lbn would not release on the grounds of DPA. licensing was driven by the mayor, who for idealogical reasons wants to drive out landlords and encourage family housing and particularly owner occupiers. hence the article 4 direction. in truth it has very little to do with ASB. newham landlords have been stitched up.
Ben Reeve-Lewis
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Sign Up9:21 AM, 12th August 2013, About 11 years ago
Reply to the comment left by "Joe Bloggs" at "12/08/2013 - 09:11":
I know Joe, this is one of the cases where the whole shebang came directly from Rockin Robin Wales, trying to transform his borough. Idealogically driven as you say.
I'm South East London born and bred and I've seen so many changes in my life. Growing up my bit had a dreadful reputation. Millwall football violence, muggings etc. I was watching an old episode of Minder a few weeks back where there was a running gag in it about going to South East London and the shock on all the West Londoner's faces. Dave at the Winchester club saying "South London???? There's some wicked people down there Arfur" haha
But in the past few years you are more likely to get short changed in a delicatessen than get mugged. The East London Line gives us a hotline to Islington and Brick Lane and all the young trendies who cant afford in Shoreditch or fashionable Hoxton are moving to Brockley and Honor Oak, the kebab emporiums noticably changing into cheese shops or tapas bars.
And what with housing benefit caps rubbing up against London rents while many homelessness units are farming people out to Manchester, South Wales, Hull, Stoke etc its easy to see how much of the old working class London will go the same way with a bit of a nudge. I'm sure the Newham Mayor prefers the idea of running a borough that is aspirational and largely middle class. Easier to police the PRS in a place like that, which means less staff
Mark Alexander - Founder of Property118
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Sign Up9:26 AM, 12th August 2013, About 11 years ago
Reply to the comment left by "Terry Lucking" at "12/08/2013 - 07:33":
I can see a few problems with that suggestion Terry.
1) Why should good landlords pay to police bad landlords for the benefit of tenants and society as a whole?
2) Who could trust the Councils to spend the money on employing more EHO's? In Salford they collected £700k and spent £1 million administering it! No change to standards and just a bit of propaganda based on an winning a similar number of enforcement cases to pre-licensing. The same thing is happening in Scotland and Newham.
Please take a look at the alternatives suggested in this thread. I appreciate that you might not have time so you may want to wait a few days as I'm in the process of consolidating them all into one new article.
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