Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Bristol Landlord
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Sign Up3:02 AM, 2nd May 2020, About 5 years ago
Reply to the comment left by Ingrid Bacsa at 30/04/2020 - 18:22
The Govt can get away with this behaviour because PRS landlords are mostly a group of separate individuals who often don’t agree on things and don’t have an effective group to bribe, sorry I mean lobby, the government, we have no power or friends in high places unlike most other industries so we can’t fight back, we are isolated. The PRS has been deliberately targeted for take over by the mega landlords, who do have friends in high places and the ear of the (mostly incompetent, corrupt and greedy) government. There’s not much that we can do about it except to decide whether to stay in the sector and hope to survive or take the decision to sell up and reinvest into a safer, fairer and more equitable investment sector. That will be up to each landlord to decide, many have already left. It’s possible something happens to make the government change course but that is unpredictable at the moment and I really can’t see Brexit helping the situation as without even the modest restraint of Brussels the UK government can do exactly as it pleases, as long as they don’t stray too far from their masters in Washington DC and Tel Aviv of course.
Ingrid Bacsa
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Sign Up11:23 AM, 2nd May 2020, About 5 years ago
Reply to the comment left by Bristol Landlord at 02/05/2020 - 03:02
Bristol Landlord, I hear that, in Germany at least, evictions are even harder ... there is no Section 8 or 21. One has to hire a private lawyer to take any case, with the normal £350 per hour from start to Court case conclusion and evictions are extremely difficult.
The one way around this imbalance is to ALWAYS rent out bedrooms that have to share a live in landlord's kitchen instead of providing a self contained shorthold tenancy ! If we ALL did this there would be no need for court evictions or grovelling to tenants, because they become "lodgers". We could appoint a trusted person as live in landlord in each of our other properties.
With the lack of scope for a united rebellion, and a failure of government to see individual Landlords as willing and reasonable human beings, the choices are very limited.
So, we forfeit the smallest bedroom for this purpose and keep Council tax etc in our name. This forfeit will be cheaper than the increasing tenant rights and landlord regs risks, especially now we will need to pay a £540 mediation fee for telephone mediation before we can commence with court eviction proceedings (the new mediation is in place to benefit tenants and extend their tenancies even further) .
"Lodger" tenancies will balance the promoted anti-landlord penalisation from governments and local Councils and the local Councils will have to house married couples with kids - by themselves through housing associations that somehow have more control than we private landlords.
terry sullivan
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Sign Up12:45 PM, 2nd May 2020, About 5 years ago
i believe germany has security for tenants PROVIDED they pay rent and abide by rules
terry sullivan
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Sign Up12:47 PM, 2nd May 2020, About 5 years ago
Reply to the comment left by Mike at 30/04/2020 - 13:34
no tories in govt--social democrats or worse
David
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Sign Up14:24 PM, 2nd May 2020, About 5 years ago
Reply to the comment left by terry sullivan at 02/05/2020 - 12:47
Could it be much worse with even a Jeremy Corbyn and at least I believe he actual cares about tenants.The Tories et all are eating away at the PRS and it will get worse . Local Councils now seem to be offering more deals for the PRS to take all the people they cant house including the additional homeless that the big hearted Tories have taken off the street .I assume the mega landlords referred to dont want them so perhaps this will always be a high risk avenue.
terry sullivan
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Sign Up15:22 PM, 2nd May 2020, About 5 years ago
Reply to the comment left by David at 02/05/2020 - 14:24
i will never take social tenants on ast
David Lester
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Sign Up15:46 PM, 2nd May 2020, About 5 years ago
Following the comments on several PRS sites it seems to me that many Landlords default position is being victims of Government, Councils or Tenants! Whilst they are maybe happy with this situation, it only brings the whole sector down and damages the true return on investment the rest have made.
“If You Always Do What You've Always Done, You'll Always Get What You've Always Got.”
If the pundits ae right as we come out of lockdown then demand will far out strip the available properties to rent, therefore this is the time to take stock of your business and act: -
• Remember PRS is a Business, not a Charity, we are all in this sector to get a return on our investment.
• Review your business plan if you have not got one write one.
• What is your target market?
• Assess your cost of sale, i.e. what is going out against coming in.
• What is your Yield and Return on Investment, is it enough to achieve what you set out in the business plan?
• Research the local PRS rental charges, if you are not getting the right return or achieving the correct yield, increase your rent.
• Decide what conditions/restrictions you are prepared to work under.
• Make necessary changes to the minimum conditions that you are prepared to let your property, you may wish to: -
o One month’s rent in advance, regardless of who is paying.
o Guarantor for all tenants from the Council or are on Universal Credit.
o 6 months break clause.
o 5 weeks deposit or Rent Assurance
o If Universal Credit, then rent paid directly to you from outset
o Decide what is included in your rent, i.e. Council Tax, Power, Water, make them part of the Tenants responsibility.
• Once you have set out what your target market, decided what conditions you are prepared to accept, know your yield and required return on investment, ensure the property meets the expectations in this sector.
• Landlords have been demonised by the Government’s propaganda organisation, Shelter, PRS do not have a tame MP or Government funded organisation to speak on our behalf, it is a “cottage industry”. The Sector is as weak as the weakest Landlord and their weakness will drive the rents down.
At all times remember that you are a “Business, not a Charity” no one will give a “shit” if you go bankrupt.
Bristol Landlord
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Sign Up23:15 PM, 2nd May 2020, About 5 years ago
Reply to the comment left by terry sullivan at 02/05/2020 - 12:45When I lived there in the early 2000s I saw Germans absolutely abide by the letter of a contract and by the letter of the law, both tenants and landlords, there was no room for adjustment or flexibility, even to the point of absurdity.
I rented in Munich, the landlady lied by saying she lived far away but actually lived locally, she was constantly in the back garden watering the grass.
She also said if we signed a 3 year contract she would not be able to increase the rent, she also said, as we were foreigners, that we could leave whenever we wanted with just a months written notice. We trusted her and foolishly signed the German language contract, a year later my job finished and I was offered another in Hamburg.
After we gave the agreed 30 days notice she then turned around and said that as there was nothing written in the contract about leaving early we then owed her the remaining 2 years rent money. She also insisted we keep her large plant in the apartment which somehow damaged the hardwood flooring. She demanded we repaired her floor and then claimed an absurdly high repair amount on our renters insurance without our knowledge. We only found out by accident after calling the insurance broker. We also checked around and found out this was her specialty, rent out her nice apartment only to foreigners. The only way to get rid of her was to say we were moving back to Canada and good luck suing us. Ursula Schimmer, truly the landlady from hell.
Bristol Landlord
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Sign Up23:27 PM, 2nd May 2020, About 5 years ago
Reply to the comment left by Ingrid Bacsa at 02/05/2020 - 11:23
That’s an interesting idea, could be a business opportunity to start an agency supplying reliable people to take occupancy as the live in landlord. Would this work legally for those of us who don’t have enough reliable friends to fill this role?
Ingrid Bacsa
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Sign Up17:51 PM, 3rd May 2020, About 5 years ago
Reply to the comment left by David at 02/05/2020 - 14:24
Ive had shockers by giving homeless a chance. Drug sneaking, stinking pot throughout the house, stealing, pinching your milk and burgers from the fridge, blocked sinks, causing noise nuisance for neighbours, bringing in highly ponging friends , bullying, heavy drinking. Yuk. Dont take them unless you have a live in landlord to legally kick ass and chuck them out. Even then stipulate that all their rent is paid direct to you and NEVER expect a top up.