Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
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Sign Up18:08 PM, 27th November 2012, About 12 years ago
Hi - a local authority has a duty to provide housing - unless they have intentionally made themselves homeless - which is unlikely to be the case. They may use housing associations to procure their housing, or if full, use hostels or B & B's. You should direct them to the local housing advice centre to pick up their case.
Often these bodies will do nothing until they become homeless. This may explain their current intransigence.
You've probably already considered this - but if they are entitled to housing benefits (1 bed rate), and you were happy to accept this, you could apply for the council to make direct payment to you based upon there being in excess of 2 months arrears.
If you do believe that they are incapable of managing their affairs and need assistance - you may want to consider social services. A social worker can provide support and guidepost assistance if they are deemed in need of help.
Good luck.
Ben Reeve-Lewis
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Sign Up19:18 PM, 27th November 2012, About 12 years ago
There are a lot of questions in there but I will confine myself to just addressing the bottom line.
You dont mention the reason for the arrears. If the tenant approaches the council, they will have to look at the hoary old issue of Intentionality; did the tenant do something, or fail to do something as a result of which they lost their home?
If the answer is yes, then the door will close. If there are children involved they will be taken into care whilst the adult tenants make their own arrangements.
Things like redundancy, ill health, genuine poverty "Should" get them out of an intentionality decision but to be honest it often has to fought against.
Courts-councils-social services? Forget it. They are different worlds. Although social services have a homelessness duty you cant even get social services and homelessness units to share information. Dont look at the council as a single unit. They are made up of different directorates with different budgets and legal requirements.
Courts-homelessness units-social services all operate under different regulations and remits, they dont connect up.
And yep. Council have little accommodation. Its all been sold off through the right to buy. The new homelessness suitability order (Novemeber 9th) means that anyone in England approaching a council homelessness unit for assistance will just get placed with another private landlord, as long as the rent is affordable. If it isnt then the council will have to trawl around to find an area where the rent is affordable, thats why London tenants are being punted out to Bradford, Hull etc
Adam Zeeblebum
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Sign Up23:28 PM, 27th November 2012, About 12 years ago
Hi
It's quite hard at the moment to know what to suggest, as it will very much depend on the household's specific circumstances and also the services that the local authority has available. With that in mind, I have a few questions:
- Does the household consist of two adults who are a couple, or two adults living together but not in a relationship? Are there any other people living in the property, particularly any children?
- Would you consider anyone in the household to be 'vulnerable' or have support needs? The sorts of things I mean relate to health/disability, substance use, a history of offending, ex-armed forces, pregnancy, old age, previously been in care as a young person.
- Other than non-payment of rent, have there been any other problems with their conduct as tenants?
- Have they provided any sort of explanation for why they have not been paying the rent?
- Do you know what their income is - if they are working and/or claiming benefits? Is any of their rent currently paid for by Local Housing Allowance, and - if it is - do you already have it paid to you directly?
- You say that they have lived in the house for many years. Have there always been problems with their paying rent? Or is a more recent problem? If it is more recent, do you know if there was a specific event in their lives that might have triggered the problem?
- Prior to their moving into your property, were you aware of any problems they might have had in any previous tenancies?
- How far down the eviction/seeking possession road are you?
- And one final question - it's not vital although the answer might help in being able to provide more specific advice - would you mind saying which local authority area the property is in?
Erm...I think that's all. :o)
Oh...finally, just on your specific question about links between the court and the Council - I think it's unlikely, and certainly not something you could rely on.
Adam
Reader
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Sign Up0:30 AM, 28th November 2012, About 12 years ago
My local council have a support officer at the county court to help on both keeping their existing property and rehousing where necessary. I have dealt with a major citys officer and one from a small council BUT ALWAYS before the hearing date by speaking to them via their offices. The advantage to you is it might prevent a postponement of the hearing and eviction and the advantage to them it might resolve the cause of their problems.
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Sign Up1:34 AM, 28th November 2012, About 12 years ago
You're a LL mate, not a philanthropist!
When you have made your millions then you can decide to be a philanthropist!
All people have issues.
You cannot undertake other people's responsibilities.
Your duties are to provide decent accommodation for a market rent and NO more.
Do not involve yourself in other people's lives.
Yes it is unfortunate this couple appear to be dysfunctional.
That is their problem, not yours.
The mere fact that they have not passed the rent onto you should be sufficient for you not to be involved with them anymore.
Get rid of them and move on.
They have no consideration to the problems they have are causing you due to non-rent payment.
You have no duty of care to ANY tenant who chooses not to pay you for the service you are providing.
These people if they were as good thinking as you should have vacated the property as SOON as they could not afford it or decided NOT to pay you for the service but spend their LHA on other things.
Toughen up and remember the BUSINESS you are in, YOU are NOT a registered charity, so stop behaving like one.
Have some consideration for tenants who are desperate to find accommodation and have the money to pay for and can't have yours because you are being touchy- feely about 2 not rent paying tenants.
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Sign Up13:26 PM, 28th November 2012, About 12 years ago
This is landlord is not the only one who feels sympathy for struggling tenants. I think it will depend how this situation has occurred, whether they would get any help from the Council. But - no, there is not an established link between court and council - if they are removed by a Bailiff, they would have to then apply to the council as homeless. At that point, they would go through the homeless legislation - they are not entitled to priority with the council if they are not vulnerable (have children or a physical or medical disability would be the norms) or if they are classed as intentionally homeless - in my authority, being evicted for rent arrears would usually mean they were not eligible for support. Many authorities now count on the private sector to provide accommodation for the homeless.
At that point, maybe CAP can help, by helping them access bond schemes etc. so they can access private sector accommodation
David Dennis
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Sign Up14:51 PM, 28th November 2012, About 12 years ago
To answer the questions from 'Zeeblebum' I list
them as follows:
1. The tenants are adult man and lady not
married. There are no children or any others in the house.
2. They are not vulnerable as such.. just
a bit slow to help themselves.
3. Apart from the rent arrears there have
been no other problems.
4. They have low income. A recent
increase in child maintenance payments taken at source from his wages
seem to have tipped them over the edge. The fact they he doesn't drive has made
it harder for him to seek other jobs.
5. Christians Against Poverty (CAP) give
their income as £1220 per month plus £429 p.m. Employment and Support allowance. They are both working and I do not receive any LHA
although I did at one point when he wasn't working. They have other
debts and the child support increase seems to have caused them to
stop paying their rent.
6. I bought the house with the tenants
in. They paid the rent without problems for 18 months and then when they fell
behind, it transpired that they had been topping up their rent with their
savings, which had now run out.
7. The current eviction stage is that
they were served Section 21 and Section 8 Notices last year and we did
not enforce either as we were trying to help them by giving them more time
to reduce their arrears. We are now able to go for the accellerated procedure
followed by a bailiff, if they don't vacate. We will not go for the Court
hearing to get their arrears paid, because they have no money.
8. The Local authority is in Wales:
Blaenau Gwent.
I hope this gives a better picture.
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Sign Up23:46 PM, 28th November 2012, About 12 years ago
Re: Evicting tenants but want to help them :
people end up in these situations for a variety of reasons, odd as it may seem. It may be helpful to check out the advice/links at Crisis, see http://www.crisis.org.uk/pages/get-accommodation.html
Pete Judd
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Sign Up21:40 PM, 29th November 2012, About 12 years ago
I sympathise with you as have just done the same thing and suffered pangs of concience even though the guy owed me thousands and I had given him opportunity after opportunity to find somewhere after the court case. I'm surprised at other answers as the bailiff told me the council homeless unit would have to find him somewhere even if it was only B&B in the short term. In fact the police had to be called because he refused to leave and they repeatedly offered to take him there. The bailiff gave him a form which said he had been evicted and the time and date. He said if he showed this to the council they would have to act. I understand from your article that there will be furniture to be removed and this poses another problem. I was told by the bailiff that if I wanted to relet the place I would have to store this securely at my own expense until he could remove it. I was lucky as the ex-tenant managed to find a friend to come and take it away the same week.
I did have another case a few years ago. The couple were expecting and wanted the council to find them a flat so they stopped paying the rent. I gave them notice and they told me they would not move and to take them to court. We went through the process and they refused to move as the council told them if they did so they would be making themselves deliberatly homeless and so could not be helped. We went through everything at my expense and on the day they were to be evicted the council found them a flat.
Adam Zeeblebum
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Sign Up6:13 AM, 30th November 2012, About 12 years ago
Hi Dennis
I think this is a tricky one. It's hard to say what level of support the Council's homelessness service might offer, if they approached them now.
All of what I'm about to suggest is based on your tenants getting advice right now, instead of waiting until they are evicted.
The Council would want evidence of 'homelessness' or 'threat of homelessness'. You could help with this by making sure that they still have copies of any notices you have already served them with, any court documents, a copy of the tenancy agreement, and copies of any documents relating to tenancy deposit protection (depending on what date the tenancy started). I'm sure you have already provided all of that, but from what you've said about the tenants it seems like there might be a good chance that they have 'misplaced' them.
If the eviction will (or is likely to) take place within 28 days, and they provide evidence of this, the household will be considered 'threatened with homelessness'. If it's going to be longer than 28 days...hmmm...well...some Councils will be grateful for the early approach and for the extra time to deal with the application and to attempt some 'homelessness prevention', and also to work on getting the applicants 'tenancy-ready' so they can move into alternative accommodation (and this 'tenancy-readiness' certainly sounds like something that these tenants need some help with). Others...ahem...not so much - they might be sent packing, and told to return when they are within the 28 days.
If the Council accepts that they are 'threatened with homelessness', well that at least gets them through the door, and places a duty on the Council to provide them with 'advice and assistance'. Unfortunately, that duty is interpreted very loosely, and in some cases will actually amount to very little.
I've just read through what I've already typed - this is turning into a long post. I was going to go on to talk in depth about the various scenarios that may arise from considering 'priority need/vulnerability' and 'intentional homelessness', but I think instead I'll try to keep it brief, since there is very little that I could say in the way of definitive answers.
Based on what you've said, the likelihood is that the Council will consider the household not to be in priority need. However, there are a couple of arguable points in there (the ESA claim and the inability to manage a tenancy) that point to a possible priority need.
If they are accepted as 'in priority need', the chances are that the Council will deem them as 'intentionally homeless'. However, again, there are a couple of indications that this decision might not be so straightforward, if it is argued correctly from the tenants' point of view.
So...my feeling is that the upshot of all of this is that they need some independent specialist housing advice, in advance of approaching the Council. That advice service would then be able to support them with their approach to the Council, including - if appropriate - making a formal request for a homelessness application, and also advocating for the tenants on their behalf.
I've searched this site - http://www.homelessuk.org - for services in your area. The two best options, I think, are:
Abergavenny, Crickhowell and District CAB
http://www.homelessuk.org/details.asp?id=UK7026
Shelter Cymru - Cardiff Office
http://www.homelessuk.org/details.asp?id=UK31226
Based on what you've said, I think that's the best way forward for your tenants at the moment.
The other thing that it might be useful for them to start doing is sounding out any friends/family they might have in the area, to see if there is anyone they might be able to stay with temporarily.
I hope that helps. I think what you're doing in thinking about this is fantastic. The next stage, I guess, is for the tenants themselves to start taking some responsibility for the situation they are in.
Happy to answer any more questions you might have.
Adam