Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Disgrunteld Landlady
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Sign Up19:25 PM, 21st September 2024, About 2 months ago
Reply to the comment left by Alison Clark at 19/09/2024 - 14:29
We have just issued the Deed of Surrender tonight. The tenant has serious personality issues it's 10pm for us and she never stops. I used the NRLA format. As she wants to break the AST she has to pay for Re-advertising - I used OpenRent and SpareRoom and both are excellent. Credit Ref checks, Inventory / Check out Report and has to return the property in the condition she took it on ( another argument with this one) you can only use this if you have a water tight Inventory / Check in. And remember the old saying you cant get blood out of a stone. If the person has no assets / income that you can find you can't pursue them. I am still in a drawn out court battle (18 months) over mould, filth, damage - I won the full deposit but am claiming 4k on top of the deposit - I would agree the Courts are anti Landlord/lady, they are so backed up, and they are hiking fees to deter landlords. As someone above said one bad tenant can lose you multiple years of revenue. We have a CCJ on one lady and I'm chasing her - she is ignoring Me. And we have the recent eviction - not point going after that drug addict.
Southern Boyuk
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Sign Up19:37 PM, 21st September 2024, About 2 months ago
Reply to the comment left by Disgrunteld Landlady at 21/09/2024 - 19:13
Me too disgrunteld lady
Alison Clark
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Sign Up7:56 AM, 22nd September 2024, About 2 months ago
Reply to the comment left by Disgrunteld Landlady at 21/09/2024 - 19:25
Good luck with everything!!🤞
GARY RIVETT
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Sign Up9:29 AM, 22nd September 2024, About 2 months ago
Reply to the comment left by Disgrunteld Landlady at 21/09/2024 - 19:13
Hi,
I totally understand why loads of LLs are selling, I do not harshly judge anybody for doing so, I will stay put, not because I think that others are making a mistake by selling, but because, I wouldn't know what else to do and of course, I would have to pay too much capital gains tax and I have learned the hard way from this sector, so I like to think I now know what I am doing (relatively speaking). It has cost me more than a college degree would have done.
I recently had my home valued and spoke to the surveyor who also told me that most of his valuations are from LLs wanting to sell.
What I had described previously in my initial woes as a green LL really is only a small part of what really happened to me, all through stupidity on my part and bad advice. I will list more just in case there are some prospective LLs out there reading this and thinking, as I did that it would be easy money.
The case I described earlier was probably the worst, these people were sent to me from the council with a promise that if I let them in, the council would pay the rent, I trusted the council implicitly and when these tenants were let in on an emergency basis, the council washed their hands of the whole matter, the tenants never paid a single penny in rent or a deposit, after the 2 months period was up I claimed their housing benefit directly from DSS and served a section 8. I had to go to court to evict and was awarded a considerable sum from the judge but was told by the judge with the tenant present that I should not expect to receive a penny of it due to the tenant having done this several times before. I eventually had to pay for bailiffs to evict forceably.
Another case was I rented to a couple of Asian guys who said that they were coming down from London to open a restaurant here in Suffolk, I did more checks on these people than I thought was necessary as I had only just recovered from the above. All their documentation was forged as were their passports and their previous landlord's recommendations (who I had also phoned). These people turned my house into a Cannabis farm, according to the Police, it was the second-largest drugs unit that they had ever busted. This as you can imagine was also not cheap to sort out, they had even diverted the main electricity supply to go around the meter so not to alert the authorities of their huge consumption.
I had another case where I let a 4-bed large property to a couple who viewed with 2 children and had to eventually evict with a section 8 because they were not paying rent, I also found at eviction that these people did not have children of their own, they had borrowed them, they had proceeded to sub-let the property to 15 other people.
Another delinquent tenant had resided in another of my properties where they had (after a couple of years) fallen behind with their rent to the tune of £3K, I proceeded, after many written warnings, to move forward with a section 8 eviction notice, the day before this went to court, I received a phone call from the council offering to pay the arrears if I would supply a new AST, which I did, and the council duly paid the rent arrears (before the court date). These nightmare tenants immediately started to fall behind with their rent payments again and I evicted on a section 8. On the day of the eviction, I went round to the property and found all the internal doors were missing, they had also sold the ornamental fireplace which had cost me £700, I phoned the Police who came to the property and arrested the tenants. I found out afterwards that these tenants had gone around the property with a couple of gallons of milk, lifted all the carpets, poured the milk under them, and replaced the carpets. Lovely people!
All this because I had the temerity to ask for my rent.
I could go on, but these were the worst ones, (oh! I also had Heroin addicts who smashed up a 4-bed property as well, section 21 that time, and accepted the £7K damage as I had realised that I wouldn't get the damage money anyway) I now thankfully have great tenants and have had no real problems for over 15 years.
Maybe, people can understand a little better why I hold nothing but contempt for twa$s like that pimply-faced moron Twomy and others of that ilk, who know nothing about what is going on in the PRS, I can also add names like Reeves, Miliband, Starmer, and Rayner amongst others.
If you are new to the PRS or are thinking of entering it (you probably aren't now LOL) my advice for what it is worth is to get educated, find a mentor who knows what he/she is doing, and heed their advice and you may then just survive.
Good luck folks
GlanACC
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Sign Up9:40 AM, 22nd September 2024, About 2 months ago
Reply to the comment left by GARY RIVETT at 22/09/2024 - 09:29
Compared to you, I think I have got away lightly. Green as a cucumber I let a property to a single mum fully furnished soon learnt my lesson that one - no more fully furnished for me. Let to a professional couple whose kids trashed the house. Let to a lady who did a runner - issue there was I had to go through the 'abandonment' process which was a right pain. Let to a couple with 2 kids who didn't pay for 12 months, luckily guarantor was an honourable chap and paid me pack over a year - cut the couple (his daughter) out of his will and put his money in a trust for the kids. Also had a few people leave owing the last months rent. This was over 20+ years with 18 properties so can't complain really.
Alison Clark
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Sign Up10:19 AM, 22nd September 2024, About 2 months ago
Reply to the comment left by GlanACC at 22/09/2024 - 09:40
Gosh I really sympathise with all the above. Shocking and stressful times I’m sure.
This is why I am so grateful for Property118. All subscribers are generous with sharing their advice and suggestions. If I had a really good agent/branch manager and no staff turnover, I think at least I would have confidence in my fully managed service and feel supported with my difficult tenant!
Please can someone advise if I should repair the forced entry door or wait until the tenant leaves. Trying to gain access is stressful and I don't intend pursing this from the deposit as frustrating as it is (tenant was inside asleep) I am liable as it’s structural repair. It is secure and locks it’s just a bottom panel crack in the panel frame.Rapid response turned this around, from the outside you wouldn’t know.
Thank you
GARY RIVETT
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Sign Up14:04 PM, 22nd September 2024, About 2 months ago
Reply to the comment left by GlanACC at 22/09/2024 - 09:40
Hi,
I would want to think that my case was extreme, but unfortunately, I have heard of worse, a local colleague told me that his first tenant turned off the electricity and went around the property with a hammer and bolster and cut all the wiring cables around the sockets and light switches in addition to all that had happened to me, the tenant had also used the rooms as a toilet. This guy had inherited the property from his parents and let it out fully furnished and ended up having to strip everything out of the house, re-wire, re-plumb, and re-plaster the entire property. He told me that the tenant got a suspended sentence for threatening behavior and criminal damage.
After I sorted my cannabis factory out, I told another landlady who told her friend who then decided to visit her 5 properties and found 3 of them to also be cannabis farms, I was able to do the work myself on my properties, however, this lady's experience bankrupted her.
I at least managed to stay in business and eventually turn things around, so I feel lucky in a sense.
Money-for-old-rope isn't it.
GARY RIVETT
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Sign Up14:24 PM, 22nd September 2024, About 2 months ago
Reply to the comment left by Alison Clark at 22/09/2024 - 10:19
Hi Alison,
Sorry for going off on a tangent and not answering your question.
If it were me with this delinquent, I would do the least as is necessary until you can get him out, or he may just do it again, I am sorry, but I would expect him to do a lot more damage before you can get your property back.
I would expect that as soon as you turn up the heat and try to evict him, he will trash your property, this is what has happened to me on several occasions.
I would check to see if you have got insurance to cover this sort of thing, I did not have.
Just because it is illegal and of course criminal damage, does not mean that you will get any money back. After, my worst dereliction as I call them, I was told by the bailiff not to bother with the courts as I would only cause myself more stress, and to just start again after fixing things up, as I was unlikely to get any money from it (he was a court bailiff), which is what I did.
Alison Clark
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Sign Up15:48 PM, 22nd September 2024, About 2 months ago
Reply to the comment left by GARY RIVETT at 22/09/2024 - 14:04
We could all join together and write a book. It would then be great to post it through number 10 for a bed time read! lol.
It’s fine Gary it’s good to off load in a safe place with people that understand!
Thank you. I agree with you. I definitely feel like the Police forced entry incident has spooked me a little.
I would be more than happy to leave the door repair. It’s difficult enough trying to gain access every three months for me to inspect the property. I’ve refused 6 monthly visits from the agent stating this is too long, given the issues.
I’m pleased you mentioned insurance. My simply business building/content and landlord protection is due to expire in January and I was looking over the cover. I feel insurance cover is not often in your favour, it’s not clear on the policy and when you make a claim it’s ‘sorry you are not covered for that’ do you or anyone have any experience with insurance and making claims please? Insurance did say I was only covered for rent arrears if the tenant remains in the property (why wouldn’t they be?)
Property118 do you have any previous questions please on the best insurance landlord protection please. I’m not a Ltd business - do I need to ensure liability cover is included?
Thank you.
havens havens
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Sign Up9:34 AM, 24th September 2024, About 2 months ago
This sounds tricky. I'd suggest just replacing the door panel to keep the place secure. Waiting could lead to more issues with the tenant.
If you fix it now, you might be able to use the deposit to cover some costs later, but there’s no guarantee. It’s probably not worth reaching out to the police about liability since they’ve said they’re not responsible. Just keep a record of everything in case problems come up later.