Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
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Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
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__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
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Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Mark Alexander - Founder of Property118
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Sign Up8:06 AM, 14th February 2014, About 11 years ago
You are in the right place to get some useful guidance but there isn't a magic wand which will get you back into your property quickly I'm afraid. It could take as long as three to six months, depending upon your circumstances, hence I have some questions for you please before I can offer any suggestions:-
1) When did the latest tenancy agreement start?
2) Did you protect or re-protect the tenants deposit within 30 days of the tenancy start date and did you also serve the prescribed information at that time to your tenant?
3) Is the property managed by an agent? If so, does the agent belong to any professional bodies and if so, which ones?
4) Is your tenant in arrears and if so, by how many weeks?
5) Has a section 8 notice or a section 21 notice been served and if so, when was it served? Also, how was it served and who served it, e.g. your letting agent?
Once you have answered these questions I will be able to offer you further advice.
In the meantime you should note that your tenant is still liable for the rent, whether he/she is actually paying it or not. This leads to some further questions:-
A) Was you tenant professionally referenced?
B) Did you purchase Rent Guarantee Insurance?
C) Did your tenant have a guarantor and if so has the guarantor been made aware of the situation?
D) What is your tenants personal financial position like? For example, are they working and if so what do they do and how much do they earn? The same applies to the guarantors if they have any. I appreciate that your first priority is to get back into your home but at some stage you are going to want to recover any rent arrears and your legal costs associated with the eviction.
I hate to tell you this but it could take up to six months to recover legal possession of your property. You may feel like crushing some skills in the meantime but PLEASE do not do anything illegal to get them out. The penalties for harassment and illegal eviction for a tenant who is in rent arrears or staying in your property until they are legally evicted are for more strict than for everything your tenant has done.
Yes I know the law is an ass but if you don't respect it you could find yourself in prison or with a fine running into 5 figures.
I suggest you approach your local Council and the CAB for advice as they may be able to help you, especially as you are pregnant. Sleeping on your brothers couch whilst you are pregnant and possible even after you baby arrives is simply not practical.
I'm sure you must be at your wits end but you can and will get through this.
If you have not done so already you need to get the possession process and also the debt recovery process started ASAP. The following link will explain where you need to start >>> http://www.property118.com/tenant-eviction/39099/
I also suggest you take a look at the following link, not so much the question as that's not directly related but some of the answers will be incredibly useful >>> https://www.property118.com/good-debt-recovery-agent/44679/
The sooner you can start the recovery process, the sooner your tenant will realise how serious nature you are. If I were you I would begin with a "no win no fee" debt collection agency. This is not considered to be harrassement in the eyes of the law but it will feel that way to your tenants, they will certainly be a lot less comfortable than if you do nothing. The link above will put you in touch with some good ones.
I look forward to reading your reply.
All the best
Mark
.
Mark Alexander - Founder of Property118
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Sign Up8:24 AM, 14th February 2014, About 11 years ago
UPDATE
I have just spoken to one of my journalist friends at a National newspaper and asked her if they would help to pay your legal costs in return for your story.
I have left a message on the mobile phone you submitted with your article and I have given you my personal mobile telephone number so if this would be of interest please call me.
.
Neil HEWITT
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Sign Up8:27 AM, 14th February 2014, About 11 years ago
The overriding issue here is that of lack of security for private rented tenants, yes I agree emotionally with the landlady, however, how many of the readers have actually been tenants? And in a situation where they have been served a section 21?
I am a property professional, and I have twice been served with a section 21. It is absolutely impossible for a private tenant to create a home, as the fear of being evicted always exists. The law is more on the landlord's side, and landlords and letting agents treat many tenants as 'peasants', who have to comply. This is a growing problem nowadays, and leaving aside the issue of supply of housing, agents and landlords can do a lot more to encourage secure tenancies, establish a good line of face to face communications, pick up the phone to make appointments, letters for routine maintenance appointments appear threatening, and listen to your tenant.
The only other solution is that legislation is changed to either revoke section 21, or to extend the period to say six months.
I am a good professional tenant who takes very good care of the rented place that I live in, I cannot call it home, as I fear eviction continually, and yet the agent treats me as a 'serf'.
I never call this place home.
Tenants will look after a place better, when they are respected, and they are secure.
My profession by the way for credibility, trained as an EHO in Housing, and now a professional property surveyor, therefore I can view the problem professionally, from many angles.
Last idea for this lady, could she try a financial incentive to encourage the tenants to move amicably, it may be lower cost, and less stressful than formal action.
Neil HEWITT
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Sign Up8:47 AM, 14th February 2014, About 11 years ago
Additional comment, this article has been created with an emotional bias 'heavily pregnant...'.
This is like a newspaper headline from a tabloid, are the tenants involved allowed a comment, they could be pregnant, disabled, elderly etc.
In other words only one side of the argument is presented.
(moderated)
This expose another problem in The UK, we have a largely amateur private property market of accidental landlords, who rent out properties, typically an inheritance, thereby helping homelessness figures, improving local and central government statistics, but they are as much victims, as the tenants. They are not, and can never be property professionals. The market is too segmented to allow efficient economies of scale, and policy making.
The continental model often has large scale private landlords, with economy of scale, and low rents, and yet still make a profit.
The private rented sector as it is now is not sustainable, and much of it is sustained by mortgaging, and when interest rates rise many landlords' business models will be affected.
Houses should be seen as homes, not investments.
Mark Alexander - Founder of Property118
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Sign Up9:14 AM, 14th February 2014, About 11 years ago
Reply to the comment left by "Neil HEWITT" at "14/02/2014 - 08:27":
To an extent I have much sympathy for your points of view Neil and that is why I employed top professionals to solve the problem for me. It worked!
My tenants can treat their rented properties as their homes and they do respect me for it.
I am not a soft touch by any means and if they don't pay the rent, they don't respect the property or don't respect the neighbours I'm hard as nails on them. That said, it's been several years since I had a problem.
I don't offer long term tenancies HOWEVER, I do offer a Deed of Assurance and it is that which my tenants respect me for. Please take a look and give me your feedback >>> https://www.property118.com/the-private-rented-sector-evolution-deed-of-assurance/40949/
My business partner has moderated your second comment as some parts were totally unnecessary and could cause distress. If you have a problem with this please email npatterson@property118.com
.
Industry Observer
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Sign Up9:28 AM, 14th February 2014, About 11 years ago
Shall we all get back to the actual case?
Mark I can answer all of your questions as the lady refers to "I let out" and "I told them I would need the property" etc etc. So on the assumption that she is not using the most incompetent agent ever, I would suggest:-
No agent
No deposit protection (if deposit held)
No PI served
No proper notices served
etc etc
Two comments in this story realy interest me, and as you have a good line of communication open perhaps you can get me the answers to these three comments:-
1. The Police would never tell someone they had to leave unless they had a bailiff with them
2. Why would tenants in full time employment have a letter from the Council?
3. Who has told her the tenants don't have to pay rent while in occupancy - the tenants, the Council?
I think much of Neil's comments is harsh, but he is right there are always two sides to every story.
Mandy Thomson
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Sign Up9:32 AM, 14th February 2014, About 11 years ago
I think this lady's story is a lesson to all landlords.
If you let out any form of property, under any type of agreement - whether this is your spare room to a mate for a few weeks, or like this lady you "just" let your own home on a temporary basis, you are a landlord. Although HMRC doesn't regard property letting as a business - it is a de facto business. As such, all landlords have a duty to educate themselves on their rights and responsibilities, as well as those of their tenant or licensee.
This means do your due diligence before you let - thorough, proper tenant referencing, the right agreement (and know exactly what your rights are and how to end that agreement should you need to).
I started out by letting out my former home - when I found myself needing somewhere to live, I didn't try to get my flat back, I rented my friend's spare room. After that, I spent some time as a tenant myself. I have since bought more property and rent that out and hope to further extend my portfolio this year.
My experience as a lodger (although it wasn't really awful) did leave me feeling as Neil describes - I certainly didn't feel at home and it was made patently clear to me that I wasn't at liberty to treat it as home - in other words, I was only a guest paying a 70% rent. The flat I rented for a time after that was managed by a large letting agent - they were efficient but largely impersonal in their dealings - I didn't completely see the place as home as I only intended to live there short term, but I certainly felt much more at home than in my friend's room - the place was very much mine while I lived there. However, with a large impersonal management company I can see how Neil might feel that he's simply served directives from the landlord that he must obey.
As a small landlord, I treat my tenants on a more friendly informal basis - if I need to visit, I always make sure it's convenient for my tenants, I involve them in decisions about the properties (if they don't want something, I'm not going to impose it on them unless it's absolutely essential or a legal requirement) - in short, it might be my investment, but it's their home first.
Industry Observer
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Sign Up9:58 AM, 14th February 2014, About 11 years ago
Mandy
One of the most sensible posts packed with very good advice that I have seen in ages.
Very well said
Neil HEWITT
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Sign Up10:01 AM, 14th February 2014, About 11 years ago
Reply to the comment left by "Mark Alexander" at "14/02/2014 - 09:14":
Mark,
My apologies as regards earlier comment and need for moderation.
The Deed of Assurance is an excellent idea, we just need a far greater uptake. Has there been an initiative through ARLA, Eastern Landlords Association etc. to promote this?
It would certainly be a bonus for some landlords and properties, though letting agents may not be so keen, as they earn a fee for each new tenant. Which I suspect is a separate issue, and possibly does irritate some landlords, as some letting agents, indirectly, seem to add to the turnover of tenants.
I work in the social sector, clearly with regulated secure tenancies, and leaving aside evictions etc., tenants are offered compensation to leave a property, perhaps if it is being sold, or major works are required. In addition to people downgrading the size of property.
Money, of course, can work miracles!
Mark Alexander - Founder of Property118
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Sign Up10:17 AM, 14th February 2014, About 11 years ago
Reply to the comment left by "Neil HEWITT" at "14/02/2014 - 10:01":
Hi Neil
There are just over 100 landlords and letting agents currently using the Deed of Assurance and whilst that it somewhat disappointing it is also understandable.
If the likes of Shelter were to give it a bit more backing it could take off. Whilst they have officially recognised it as an alternative to their Stable Rental Contract, it's not the Eutopia they were hoping for so they don't promote it. See http://blog.shelter.org.uk/2012/09/we-need-to-talk-solutions-as-well-as-problems-with-renting/
The DCLG have been looking at the Deed of Assurance and discussing it for several months so there is light at the end of the tunnel. I have also heard that the "Boris Badge" team have been taking an interest but I've not heard from them directly.
Once the Deed of Assurance gets some official endorsement I think the likes of the Landlords Associations and the professional bodies such as ARLA, RICS, Law Society, NALS etc. will take a far greater interest in promoting it. They are fearful of it at the moment, in part because it's not been tested in Court and partially because they don't want to invest in high level due diligence to have it professionally checked out. Meanwhile, the numbers are slow but the landlords who are using it have all provided incredibly positive feedback. As you will have seen on the thread I linked you too (assuming you read all of the comments) you will see that a handful of the larger franchise agencies do use the Deed of assurance very occasionally too.
The Deed of Assurance and the use of it are far more akin to using a carrot than a stick. The people using it are doing so for the right reasons and are probably doing nothing different to anything they did before. It is the perception of the additional security that makes the difference between a property and a home. I am not aware of anybody using the deed of assurance wanting to take possession of their property yet for anything other than a default of the tenants part, hence there has never been a requirement for a landlord to pay out any compensation yet.
I would like to think The GOOD Landlords Campaign badge is something that tenants eventually learn to look out for and that a Deed of Assurance will become something they learn to ask for. This could take years to achieve and I am prepared for that. Meanwhile my tenants and I enjoy the benefits of additional mutual respect and that good enough for me, FOR NOW!
.