Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Harlequin
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up10:34 AM, 3rd May 2015, About 10 years ago
From the lack of responses on this I guess you are all as much in the dark as I am in terms of why they think this information is necessary and how on earth we are supposed to provide it - and what will be achieved. My next question to them will be 'what do I have to do to NOT be caught up in this process' - it maybe sell up, I gets lots of letters each month to buy my HMO's maybe the time is right.
Robert M
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up11:27 AM, 3rd May 2015, About 10 years ago
I can't see many HMO landlords complying with this, particularly as most have never even heard of it, so there will no doubt be tens of thousands of landlords who will in effect all be criminalised once the legislation comes into effect. - Wow, that is really going to give the Councils and law enforcement services a lot of work to do, at a time when their funding has already been slashed and is due to be slashed by another £8 billion if the Tories get in again. Mmmm... I wonder how the court system will cope with these extra 10,000 - 50,000 court cases.........
I presume all the politicians that have property investments will be the first in court so as to set an example to the rest of the country's landlords......?
Harlequin
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up11:58 AM, 3rd May 2015, About 10 years ago
But those that are already registered - with heads above the parapet are sitting ducks - those not registered of course will carry on and carry on complying with nothing and no comeback. If there are only a few that register there will be only a few to check, so they'll just carry on tormenting the law abiding.
Does anyone understand what we actually have to do? install meters in rooms? thermometers and timers in rooms - You would have thought that the LCs would contact all those on their HMO list with detailed instructions - or is that just too obvious. I'm surprised some enterprising person hasn't jumped on the bandwagon to do this for us as with the silly sellers packs and EPCs that mean absolutely nothing.
Robert M
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up12:29 PM, 3rd May 2015, About 10 years ago
Reply to the comment left by "Harlequin Garden" at "03/05/2015 - 11:58":
As far as I can tell, (and it is as clear as mud), every HMO landlord will have to get a feasibility assessment done to determine whether it is possible to measure the heat/power usage in each resident's room, and then install the heat/power allocators (monitoring equipment) in each room so as to determine how much heat and power the individual resident is using, and then bill them for this heat/power usage at the same rate as is charged to the landlord by the utility supplier.
However, there appears to be no account taken of:
the cost of the assessments, or
installing the monitoring equipment, or
the administration (billing) costs, or
the maintenance and repair of equipment, or
the cost of heat/power to communal areas, or
the failure of residents to pay for the heat/power, or
the admin cost of chasing the payments/debts, or
legal costs of chasing the debt.
Presumably, the landlord is liable for all of the above costs, and will have to increase the rents charged to all residents (even those who choose to use little or no heat/power) in order to cover all those extra costs.
This will then push up the rents in all HMOs, and will increase the amount of Housing Benefit that the government (taxpayers) has to pay out, while at the same time reducing the stock of HMO properties available (as HMO landlords decide to get out of this nightmare of red tape). The law of supply and demand will also kick in and force rents up even higher.
This legislation will also increase the number of possession and debt cases due to residents not paying the utility bills (as they would be billed for their usage after they've already used the heat/power so will not have budgeted enough for this, or will try to escape paying it by moving elsewhere). This will cause more void periods for the landlord, so higher costs, meaning higher rents. The increased possession and debt cases will in turn result in more people presenting as homeless to the councils, who then have to pay out a lot more in dealing with these homeless cases, so there will be even more cost to the government/taxpayers.
I don't know which idiot in the EU thought up this idea, but they really didn't think it through very well at all.
Neil Robb
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up19:31 PM, 3rd May 2015, About 10 years ago
Hi
I know this might sound stupid so please don't laugh and it may be cost prohibitive.
Can you not get gas meters and electric meters installed in each room Then register the tenant with the utility company taking the landlord out of the equation.
Then it is between the utility company and the tenant I bet they would then use less power. I saw an HMO where a landlord did this with prepayment electric meters.
Harlequin
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up19:40 PM, 3rd May 2015, About 10 years ago
It's not as stupid as this new legislation, that's for sure.
My first thoughts are to take my bog standard shared house off my meters onto prepayment ones and reduce the rent so they are in charge of it themselves, which is one out of the equation and yes, no doubt they will use less so Mr Eu will be happy. My manager suggested putting in electric heaters with the self contained ones but good idea, though our current supply would have to be upgraded to have all these electric heaters working at the same time (and put card meters in that they then pay) - gas is useless as each unit would need a gas boiler and of course we still have the 'common parts' to fit into this puzzle. Last option is to sell up or keep low and say nothing, except the LCs have my details. Final thought is - what's the date? is it April the 1st?
Neil Robb
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up21:49 PM, 3rd May 2015, About 10 years ago
I don't think they allow prepayment meters if there is a hard wired fire alarm system installed in an HMO
Robert M
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up21:50 PM, 3rd May 2015, About 10 years ago
Reply to the comment left by "Neil Robb" at "03/05/2015 - 19:31":
To do this with electricity supplies you would need to put each room on their own electrical circuit so basically you would need to do a full re-wire of the whole property, and then install pre-payment sub-meters to each circuit. This has been discussed in a previous posting. The cost of doing this would be several thousands of pounds, just in the electrical work involved, not to mention the cost of the actual prepayment sub-meters. It also does not address the issue of the communal electricity supply, so residents would run extension cables from the communal supply so as to avoid paying for their own supply. As rooms in a HMO are all at the same address, you could not get the utility companies to bill the room residents separately, as it is one supply going into the house, so the landlord would remain liable to the utility company. Thus, the best you could do is use the pre-payment sub-meters so that each room resident has to pay up front for the electricity they use in their room (that they don't steal from the communal electrical circuit). - Not worth doing retrospectively, but may be worth considering if doing a full electrical re-wire anyway.
It cannot be done at all for a gas supply, as like Harlequin Gardens says, you would need separate gas pipelines to each room and separate boilers etc (and again it does not address the issue of the communal areas).
Harlequin
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up21:53 PM, 3rd May 2015, About 10 years ago
so sell up it is then......
we had hardwired smoke alarms (didn't ask for a fire alarm system unless it was already in) but they made us put in remote controlled ones.
Neil Robb
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up21:58 PM, 3rd May 2015, About 10 years ago
I am sure I read there is a feasibility report can be done and if to expensive or prohibitive you may be exempt for the policy.
I read somewhere if it was in rent ,(so instead of being 85 per week rent would be 100 only if to much elec was being used then a top up charged) with a fair usage policy in the agreement Then this can be a way around it but I don't know if that would be acceptable.