Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Mary Latham
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up15:22 PM, 16th January 2012, About 13 years ago
£848 for a renewal!! Crazy, they have done the work and should just issue a new piece of paper to fully compliant landlords rather than making a meal of it while rogues continue to let without a licence
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up16:45 PM, 16th January 2012, About 13 years ago
A different angle!
I am tired of landlords buying properties on my block (the subletting convenants are ignored during the conveyancing process as are subsequent requests for retrospective permission) that have no intention of being good landlords!
They take on benefit tenants with major problems such as drink, drugs and mental health issues. The landlord is never checked as to whether he is fit for purpose and is prepared to offer the level of support such tenants inevitably need. The properties are not checked as to whether they are safe or fit for human habitation and once the tenants are in, these landlords just sit back and accept the money. Even when the council is made aware of tenants that are classed as being vulnerable adults under SOVA (Safeguarding of Vulnerable Adults) it takes a considerable amount of effort to go through the system.
How do I know?
I have two situations under SOVA at the moment. One is the alcoholic tenant who has now turned yellow, indicating liver problems. How did he get on the council radar? Not by the landlord but by my asking for an HHSRS inspection because this landlord has recently been fined £8,000 for letting out the worst property my neighbouring council of Newham had ever seen. When neither the landlord or the council could get in, the matter was going to be dropped but the tenant was referred to social services. No one has yet told me what they intend to do about the landlord so we're going to try and forfeit his lease.
The other is a tenant who came straight from a refuge and despite being welcomed by us and others she has turned out to be a malicious and aggressive individual who has launched a vendetta against her owner-occupier neigbours in the flat below (pensioners in their 80's). She accused them of harassment, they were interviewed by the police and their good name besmirched. They don't even yet know if they are going to have to go to court!
The landlord does nothing under landlord and tenant legislation or the terms of the tenancy agreement and again I have had deploy SOVA because of the ongoing bullying of our neighbours makes them fall under the guidelines.
Another lease we are attempting to forfeit but nothing gets done in the short term!
It also means we have to initially spend our valuable resourses on legal fees until we can recoup them from the landlord.
I never thought that my role as Management Support Consultant to the Directors of our RMC (Resident Management Company) would extend this far into other peoples lives.
I don't like doing it. I'm not comfortable doing but until my block stops being used as an equivalent to social housing (without the support) then if using legislation is where it takes me then this is where I shall have to go!
Mary Latham
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up19:16 PM, 16th January 2012, About 13 years ago
Ben Birmingham City Council used an RRO last year (or it might have been 2010) and reclaimed the rent for a year on a large HMO. I was delighted to add this story to my seminars and talks because the good landlords were really pleased to see that, for once, those who had broken the law were penalised by a big hit in the pocket.
This is what I mean when I say that local authorities should use their exisiting powers - there are many that are unused that could bring in revenue and at the same time send a clear message to those landlords who laugh at the law. They will not laugh if they loose a years rent believe me.
I am not easily shocked but you have shocked me Ben by saying this
"RROs, the little known Rent Repayment Orders."
LITTLE KNOWN? As my grannie used to say "No wonder this country is in the state it is in"
Necessity being the mother of invention how has this and other legislation been overlooked?
If you want to know how how easy it would be for local authoroties to increase their revenue and get the job done spend one day with me and we can discuss "little known" legislation that is not being used!!!!!!!
On the bright side you have given me a great opening line for my seminar tomorrow and at the national meeting of all NLA reps on Wednesday and Thursday - I won't name you when I say..
A local authority officer told me that Rent Repayment Orders are not being used by local authorities because they are "little known."
I am not mocking you Ben I know that you are right but you must admit it is very funny given the fact that you guys think of nothing but money making at the moment.
Mary Latham
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up19:33 PM, 16th January 2012, About 13 years ago
Sharon I am really sorry for the position in which you find yourself. Ironically I am in a similar situation with a couple of my own rented flats. In one the problem is being caused by a tenant and in the other by an owner occupier and the Management Company seem unable to get either the owner occupier or the landlord to resolve the issue.
Many is these issues are cause by what was known as "care in the community" and there are now people, owners and tenants, who are living in the community without the support that they need.
The owner occupier that is causing a problem to a young couple in one of my flats is a very sad situation. She is an elderly lady who is clearly in the early stages of dementia, she lives alone and has no visitors. My flat is not directly above hers but is on the floor above and my tenants cannot make her understand that they are not "pouring water through her ceiling". She bangs on the door at all hours of the day and night and if they don't open the door she stands on the landing shouting that she knows that they are in there. This couple are expecting a baby and need their sleep, they are very kind young people but they cannot cope with this problem. Other tenants in the block have had the same issues but she is now focused on my tenants. My tenant has now made the police aware that this lady needs support because the other day she was locked in her own flat calling through the letter box that she was trapped - she could not find the key.
So you see the problem is not about tenants V owner occupiers it is about people, some of whom need help and support and some who need to be made to behave themselves.
I wish you luck in resolving your problems.
Ben Reeve-Lewis
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up20:11 PM, 16th January 2012, About 13 years ago
No Mary, us guys in the front line see everyday what needs to happen, we are enforcement officers but the very nature of our work means we are on first name terms with our landlords and appreciate the nuances of the PRS/Council relationship as a holism, but all our ideas and decisions are mediated by policy and strategy teams who have a different agenda, more closely aligned to central government needs. I could name and have indeed put forward many ideas for income generation that comes from both whacking the rogue landlords and selling useful services to decent landlords, there are no layers between me and the real renting world, but senior managers have different targets.
It is a mistake to think of the council as a unified whole, that is part of the problem. We could hit a landlord with an RRO but the income generated doesn’t get generated for the housing revenue account because money reclaimed through HB payments goes to the finance department so cant even be used for housing issues. In this context a housing solution generates no income for housing.
That’s what people outside the council fail to grasp.
It really depresses me that nobody understands how we work and, like Shelter, just slags us off for not doing our jobs when they don’t realise individual officers are part of a network with little influence over the big picture, which is largely political in nature. My only response to that is to just do my thing regardless, which mainly involves breaking rules and procedures on a daily basis. I have a reputation for doing this and amazingly I get away with it but my loose cannon status is also why nobody will ever make me a manager, so I will never have any effective influence. Seniors like my energy and enthusiasm but I cant be trusted to tow the line.
You can mock Mary, I don’t mind and you can even use my name tomorrow in your seminar. I don’t post blogs anonymously and I’m happy to stand behind what I say. When they finally sack me for being too leftfield, watch the insider tales I have to tell then haha
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up10:22 AM, 17th January 2012, About 13 years ago
You seem to just accept these laws. Have you never considered that the need for the laws and the exaggerated myth of the rogue landlord are tools setup by / used by LABOUR who simply don't like the idea of individuals making money. We are in fact closer to the communist red flag than the British red tape. They like the big firms (eg. building purpose built student buildings) and the back handers for planning permission that go with the organisations around it, they don't like the small man. woman going out there, ‘out of their control doing it for themselves and getting a piece of the money. Licence fees put people off, they bring back in a piece of the money and more than that (which does include a slight deterrent against bad accommodation which is a good thing admittedly) that is all there is to it. I would imagine the CONSERVATIVES would rather let this any-capitalist ridiculous ball of red tape system just die, but given that it is seen on the surface as good in purpose it is difficult for them to do that. I am not one way or the other, but if you saw the remuneration packages for some of the ‘quangos’ or as we say today, private-public partnerships, set up as control buffers by Labour in league with local councils you would perhaps not consider yourself as ‘good’ simply because you adhere to these ‘laws’. To do so is to be squeezed back down to ‘one of the little people’, which is what they want.
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up12:05 PM, 17th January 2012, About 13 years ago
Hello, Hello, Hello – I can’t believe this is such an
emotive issue whoever said an “English mans home is his castle” was naive from
the very beginning. We all have to abide by rules and regulations, pay our
taxes and conform to society “if you can’t stand the heat get out of the
kitchen”.
First instance Mr. landlord live up to your obligations
both to the Tenant and the State don’t worry about those that don’t conform they
are not your business you only have yourself to answer to if you want to sleep
soundly at night. Quality always wins and pays a fair rent invariably providing
good people to rent, calculate your costs (with the additional costs) and
charge accordingly, if you cannot attract decent people to pay the right rate
then don’t get into the business in the first place. If you don’t like doing
business on these regulatory terms then cross the line and become one of the
underclass landlords but accept the territory that goes with it.
Next the Council charges; Ben says there are 13,400 HMO’s on
his patch to attend to by my reckoning at £880 a throw that’s 10.72 million
pounds a lot of dosh for just two guys. You people at the Councils and Boroughs
have to live up to your responsibilities too, try “a can do” instead of a “cannot
do” attitude and things will get done it’s a two sided coin so why not try
working together towards a common cause and in time most of the bad guys will
be gone. Stop winging about the “big society” we are all part of it work
together embrace the good and come together on the bad but above all enjoy your
lot.
Tony Woods.
Ben Reeve-Lewis
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up17:00 PM, 17th January 2012, About 13 years ago
Tony if you were familiar with my writing you would know that this is exactly what I do and what I espouse, this is why I write on this blog and why Shelter hate me
Mary Latham
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up20:53 PM, 17th January 2012, About 13 years ago
First
instance Mr. landlord live up to your obligations
both to the Tenant and the State don’t worry about those that don’t conform
they
are not your business you only have yourself to answer to if you want to sleep
soundly at night.
As a representative of private
landlords for the last 25 years it is very much my business. For the record I do not let licensable HMO’s
and I am speaking for the many excellent
HMO landlords who I am proud to represent.
I sleep very well thank you not least because I respect my tenants as
you will see if you read this http://www.property118.com/index.php/landlords-lets-make-december-celebration-of-good-tenants-month/18762/
Quality
always wins and pays a fair rent invariably providing
good people to rent, calculate your costs (with the additional costs) and
charge accordingly, if you cannot attract decent people to pay the right rate
then don’t get into the business in the first place. If you don’t like doing
business on these regulatory terms then cross the line and become one of the
underclass landlords but accept the territory that goes with it.
After 40 years of providing nice
homes to great tenants and making a decent living I think it’s rather late to “calculate”
my costs.
I seem to have missed the point of
your post, was there one?
AnthonyJames
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up23:33 PM, 17th January 2012, About 13 years ago
This discussion has rather strayed away from some of Mary's original points, which questioned why HMO licensing is so incredibly expensive and why there is so little accountability to justify the level of fees being charged. The impression HMO landlords get, as so often when dealing with public sector staff, is that they are seen as profiteering Rachmans intent on exploiting always-"vulnerable" tenants, and are therefore cash cows to be milked wherever possible as well as generally treated with disdain. In my view the majority of HMO landlords should be feted and celebrated: who else is providing this sort of affordable, practical, furnished living accommodation to young people - working or on benefits - in our towns and cities, helping them to move jobs, make friends and form relationships, without the burden of having to rent a whole flat, furnish it, and commit to a one-year contract or more?
One thing that puzzles me is why judges give out such paltry penalties to rogue landlords and why there aren't more severe options available, such as confiscation or temporary possession orders over the property, until such time as the landlord proves she will comply with the court's requirements. These people need to be hit on their capital side, not just allowed to pay feeble fines out of their income.
I would also take a similar line with tenants who sub-let and effectively set themselves up as landlords. My brother-in-law recently took a job as the chief fraud officer for a large housing assocation with about 10,000 properties scattered all over the country. His bosses were a largely new team and suspected they had inherited a serious fraud problem from the previous slack administration. In three months, in addition to the existing problems of unpaid rents, he has found *800* suspect cases where the rent is being paid but there is no record of the supposed tenant at the address - no electoral roll entry, the wrong name on the utility bills, etc. Of the 50 cases investigated on site so far, there are some amazing stories: the 3-bed house rented by a single Romanian woman who is actually living in Germany and sub-letting the property to a collection of Polish builders, who are paying her four times the rent she pays the housing association. As a private landlord, I am just astonished by the apparent casualness with which some council and housing assocation properties are being rented to people with a sob-story to tell, and by Ben's account of an HMO with 20 HB claimants in it: does no-one in the benefit offices notice this sort of concentration of claims, or check the quality of the properties that are being paid for out of everyone's taxes?
Sorry if Ben thinks I'm trying to teach him to suck eggs: I'm just a decent but naive landlord and developer who's still unused to the ways of the world!