Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Robert M
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Sign Up21:29 PM, 9th November 2014, About 10 years ago
Reply to the comment left by "Landlord Trevor Mason" at "09/11/2014 - 21:06":
Hi Trevor,
I have my master socket moved to a central position in the house so that all resident can get a good wi-fi signal, e.g. if three floors then it goes on the first floor (not the ground floor). I get an internet only socket installed. The wi-fi router is then plugged into this socket. It needs to be reasonably close to a double power socket so the router plugs into one, and the room thermostat sender unit plugs into the other. The router and the thermostat sender unit ideally need to be about 0.5 - 1.5 m away from each other, and they connect via the wi-fi, so an ethernet lead is not necessary.
The actual room thermostat can be placed anywhere in the house and it will send a wireless signal to the sender unit, which then sends it to the router so that it can all be controlled from your home computer, laptop, tablet, or mobile phone, from anywhere in the world. However, it is recommended that the room thermostat should be placed where a signal can reach the sender unit, so the least number of walls between the two the better.
The room thermostat does not need to be near the boiler. It can be several rooms away or even several floors away, as it is hard wired into the boiler by your electrician.
Landlord Trevor Mason
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Sign Up22:35 PM, 9th November 2014, About 10 years ago
Many Thanks Robert that great helps alot appreciate your quick response so much.
With me focussing on the cable (with the both ends connections) in the pack.Was making me believe the main connection router via the network was with that small lead. So thought proximity had to be very close. Ok see what mean now.
Think I understand yes it just wi-fi connects wireless so dont need "ethernet lead" to hook up to the main router yes. My kitchen would be ground floor L shape with bathroom/two rent rooms same floor and then 3 storeys up the layout is tough still.
That was/is my concern about wi-fi with so many floors. I will print your comments off take with me and help when speak to virgin engineer.
Trying to make it discreet with internet installed initially so not obvious its for the Thermostat get me drift if I can.
I'm one these persons whose great on everythink to do with computers but this one throwing me off. Thanks again for help.
Landlord Trevor Mason
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Sign Up22:44 PM, 9th November 2014, About 10 years ago
Reply to the comment left by "Landlord Trevor Mason" at "09/11/2014 - 22:35":
The router and the thermostat sender unit ideally need to be about 0.5 – 1.5 m away from each other, and they connect via the wi-fi, so an ethernet lead is not necessary.
Sorry ignore my 2nd paragraph as still needs be closely installed though. Sure get feedback from guy installing get ther in end.Wish the product came with the internet installed too ha
Cheers Trevor
Robert M
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Sign Up23:51 PM, 9th November 2014, About 10 years ago
Reply to the comment left by "Landlord Trevor Mason" at "09/11/2014 - 22:44":
When a phone line is connected it is usually to the master socket, and this is usually on the ground floor (often in a living room). When BT Openreach do this (every phone/broadband provider except Virgin and Kingston use Openreach contractors) they will not put the master socket in the place you may want it, they will just put it near where the line physically comes into the house. (Perhaps Virgin will be more accommodating and put the master socket upstairs for you?).
I get an independent telecoms engineer to then move the master socket to a location I choose, e.g. first floor, communal area, near an electrical socket. At the same time I get the socket changed from a normal telephone socket, to an internet only socket (so a phone cannot even plug into it). This is then best placed for an even distribution of the wi-fi signal to all the rooms, and also a suitable location for the sender unit of the thermostat.
If Virgin won't place the master socket where you want it, and make it an internet only socket, then you may need to get an independent telecoms engineer in afterwards to do this (if you want it done). I don't deal with Virgin anymore (not since 2006 when they failed to carry out line repairs for 10 weeks but kept billing me anyway) so I don't know their policies, but check whether moving the master socket is allowed or invalidates any guarantees etc.
Landlord Trevor Mason
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Sign Up13:31 PM, 11th November 2014, About 10 years ago
Reply to the comment left by "Robert Mellors" at "09/11/2014 - 23:51":
Appreciate All helpful information Robert I actually ended up putting the internet where least expected it to go in the end. I figured they would check where we used have old virgin phone/internet that in attic room see if was live still.
And the reception was 3 bars spot on from the kitchen so all good using Latest hub internet only. Now just got to get my very in demand engineer to sort the Landlord Plus Thermostat out when gets round to it ha. Great bunch on here ..Hopefully I 'll be able add to the site and help others in future Thanks.
Landlord Trevor Mason
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Sign Up23:18 PM, 18th November 2014, About 10 years ago
Reply to the comment left by "Landlord Trevor Mason" at "11/11/2014 - 13:31":
We kept losing the connection on installation.
Two options are to get broadband moved to 1st /2nd floor
or look into getting powerline adapters to improve reception instead.
The two options probally equal the cost say give or take.
Has anyone used powerline adapters compatible with this product at all? Thanks.
Nigel Fielden
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Sign Up9:26 AM, 19th November 2014, About 10 years ago
Hi Trevor
I strongly suggest you fit a wireless access point on each floor. Ideally they should be cabled back to your supplier's router (Cat5 cable is cheap) but if not you can get some of them to daisy chain together using radio.
I always install this way and have never had any complaints from tenants or problems with coverage.
I have experimented with the plug-in extenders in the past and found them to be unreliable due to noise on the mains from appliances.
Robert M
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Sign Up9:53 AM, 19th November 2014, About 10 years ago
Reply to the comment left by "Landlord Trevor Mason" at "18/11/2014 - 23:18":
Hi Trevor, as advised previously, I always get the phone line's master socket moved to a central location in the property, so in a three storey property I would move the master socket to the first floor, and change the socket into one that only a router will plug into (so tenants cannot plug in a phone and run up your bill). When the router is centrally located in the house, it provides the best wi-fi signal to all residents, AND as the room stat sender unit is installed near the router, this will be well placed for receiving the signal from the actual room thermostat (wherever you have placed this).
Not sure from your post what exactly is losing connection.
Is the router itself losing connection to the internet? or
the sender unit losing connection to the router? or
the room thermostat losing connection to the sender unit?
The answer to your problem depends on the answer to the questions above.
I have not used the plug in extenders, but (like Nigel) my telecoms engineer advises against them.
Landlord Trevor Mason
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Sign Up11:35 AM, 19th November 2014, About 10 years ago
Many Thanks Nigel & Robert
The unit with the digital screen menu controls was losing connection
to the thermostat sender unit/connected to the router located in the same attic room.
So when gas engineer was installing he kept having to walk from boiler
which was in corner of kitchen to say about roughly 14 yards away and place the digital unit that distance to collect the data during the set up.
He was placing digital unit next to the boiler which turned out to be bit of
blind spot.
Looks like best bet is get telecoms engineer out or last resort the power adaptors
Moving the mains internet connection seems most common sense solution
and placed as you so rightly suggested from beginning.
Guess wont know if power adaptors work either but yes have same concern over unreliable signal as both mentioned.
Had feeling this might happen but didnt know 100% till yesterday.
So just holding off contacting the broadband engineer at the moment..
Robert M
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Sign Up14:07 PM, 19th November 2014, About 10 years ago
Reply to the comment left by "Landlord Trevor Mason" at "19/11/2014 - 11:35":
I'm not sure why you have the sender unit and router in the attic, seems a strange place to put it. The further away from the room stat you put the sender unit, (particularly through floors and walls) the less signal will get to it.
The room thermostat (unit with the digital display) can be put anywhere, it does not need to be near the boiler. Indeed it would not make much sense to have it next to the boiler in the kitchen when you are trying to control the heating in the rest of the house, as kitchens tend to be the hottest area (especially next to a boiler). I would suggest putting the room thermostat at about shoulder to head height, in a communal room or hallway, but away from any draughts (not near external doors or windows).