Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Mike T
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Sign Up14:33 PM, 10th July 2015, About 10 years ago
Reply to the comment left by "Luke P" at "10/07/2015 - 13:48":
I agree with you Luke. In my case the tenant/ guarantor are seen to be getting away with it. It sends the wrong message out to these people. Better they lose something and learn a lesson. Mind you perhaps we are also learning lesson. I have to ask myself "would I have embarked on this course of action if I knew that in a few short months that the HCEO's fees would be almost the same as the original debt ?" IF, a big IF, the HCEO' s manage to get any payments it will take TWO years to cover their fees before I even get a penny of the original debt ! So to answer my question - NO I would not. Better, I think to go back to court and get an attachment of earnings even if its for a meagre amount at least it would be something positive and not such a waste of money that a few of us are feeling at the moment.
Luke P
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Sign Up14:59 PM, 10th July 2015, About 10 years ago
I'd go one step further, Mike (and to make it a tad more 'commercially viable' for David) and say I would pay out more, for the costs of the seizure itself, just to have their tatty possessions seized and dropped at my house. At least I'd have their flat screen TV and PlayStation rather than them!
Is this something you would consider extending to, David?
tony barker
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Sign Up9:56 AM, 11th July 2015, About 10 years ago
Reply to the comment left by "Mark Alexander" at "10/07/2015 - 14:02":
hello mark this the company I am dealing with
Luke P
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Sign Up10:40 AM, 11th July 2015, About 10 years ago
Reply to the comment left by "Luke P" at "10/07/2015 - 14:59":
In case it didn't quite come across, David, I was deadly serious.
I wouldn't see you out of pocket for the seizure and I'm sure there's no legal hurdle as the writ gives you this power, it's that under normal circumstances (e.g. no extra payment from me to you to cover the cost of the seizure itself) it wouldn't be commercially viable.
I think there'd be a reasonable uptake on such a proposal.
Jack Craven
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Sign Up11:19 AM, 11th July 2015, About 10 years ago
I have a CCJ against an ex tenant for unpaid rent he is a self employed window cleaner with no visible assets, however he receives housing benefits and working tax credits, my question is can I apply for an attachment of earnings against these benefits ?
Jack.
Robert M
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Sign Up11:33 AM, 13th July 2015, About 10 years ago
Reply to the comment left by "Jack Craven" at "11/07/2015 - 11:19":
Hi Jack
Unfortunately no. If he was still your tenant then you could ask for a "third party payment" or £3.70 per week off his rent arrears, but this is not available in relation to former tenants (only current tenants).
The magistrate's court has to power to deduct from a person's ongoing benefits (e.g. JSA/ESA) for fines and council tax, but such a power does not extend to private landlords.
wanda wang
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Sign Up21:21 PM, 13th July 2015, About 10 years ago
Reply to the comment left by "Mike Amapola" at "10/07/2015 - 14:33":
It is good to see many people share their enforce CCJ experience; I have tried county court bailiff, waste money, and now HCEO, I haven’t get penny back, they want to me to indemnify their shortfall. It is like try to get blood out of stone. Looks like our better chance to get a little money back is through an attachment of earnings. If I had known this, I would go straight to an attachment of earnings. And also only let to people have a jobs, no benefits.
tony barker
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Sign Up11:19 AM, 14th July 2015, About 10 years ago
why are the council on tenants side this must be against landlords human rights who have no money to pay mortgage mass murder said he is lonely in prison which against his human rights who is having a laugh needs sorting out
Luke P
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Sign Up11:31 AM, 14th July 2015, About 10 years ago
I've often wondered why LAs seem to take this stance by default. Even brand new staff very quickly get into the assumption that the landlord is the evil enemy.
David Asker
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Sign Up6:48 AM, 16th July 2015, About 10 years ago
Apologies for the delayed response but I have been out of the office.
I have had my staff look into the various matters and several things immediately spring to mind.
The first is managing expectations. As I have already stated on here and in various articles, whilst our eviction services are a hugely successful the enforcement for rent arrears against former tenants can often be a difficult and challenging process. Not impossible certainly but difficult nonetheless.
I would estimate that HCEOs have a 1 in 5 success rate in these matters, which as already mentioned makes it a commercial decision to go this route. Given that the cost if unsuccessful is just £135 it is a relatively cheap option and often worth the expense when considering the sums owed are usually £2.5k upwards.
It is clear that much frustration can be labelled at the system that for some of the creditors here does not do enough to satisfy them and essentially enable them to recover their money owed. We are bound by the law though and cannot operate outside this.
I must also advise that on occasions enforcement is not possible due the legal issues as highlighted in one of the cases above.
In Wanda's matter, the debtors family is claiming to be potentially vulnerable in accordance with the National Standards for Enforcement Agents. This was put forward after our attendances where they appear to have no assets of value in any event.
Prior to receiving this claim, the creditor, quite understandably, did not want to pay the costs of removing a tatty untaxed and unused vehicle knowing that at sale it would not cover the costs involved and the other vehicle is not registered to the debtor. This matter is now further complicated as it now appears that the creditor also has an attachment of earnings already being enforced rendering our complete enforcement involvement unlawful.
In Tony's matter, the debtor appears to be a benefit cheat who has a builder boyfriend funding her lifestyle. Whilst the creditor would like us to enforce against the boyfriend and force entry to a residential property neither of these options are lawful.
Again, I can fully appreciate the creditors frustrations but at this stage the debtor has at least started making payments towards the debt which given the lack of assets is a positive step.
In response to Luke's suggestions about just taking goods to cover the costs of removal this is again unlawful in accordance with the regulations. An HCEO could face legal action if the goods removed were done so in 'spite' and do not make any contribution towards the sums owed. We are not in the business of revenge. Further, the actions seen on a recent TV show I would say were unlawful and the HCEO could be sued by the debtor.
Further, goods seized must legally be sold by auction or by private treaty (for unusual goods) and cannot be delivered to the creditor as suggested.
Coming to Mike's post on HCEO fees, prior to April 2014 most HCEOs had agreements with their clients regarding how the sums recovered were split between the creditor and the HCEOs fees. We had a 50/50 split but some smaller firms took all of their fees first which sounds like what is happening in the case mentioned. Whilst lawful, this is wrong in my opinion and if Mike wants any guidance please feel free to contact me personally by email.
Since April 2014, the sums recovered have to be split pro-rata in accordance with the Taking Control of Goods (Fees) Regulations 2014. This means that the creditor gets a much greater percentage of what is collected.
In terms of our own service, I am of course concerned that my staff have not met with the expectations of our clients. I agree and understand that it may be difficult to separate being abused and shouted at by debtors and then having to deal with clients straight after. This is further complicated by the expectations of litigants in person, which as mentioned already, need to be managed more carefully.
Given this I have taken on board what has been stated and we are looking into further customer service training and the possibility of splitting operational staff into debtor and client facing departments. I will also look into options for further enforcement action in cases that in the first sense appear unenforceable.
I'm grateful for the points raised and hope that I have explained why some of the issues are outside of our control. Moving forward, I shall improve our client facing services immediately.
As always, please feel free to contact me directly on dc@thesheriffsoffice.com. (Please note that responding to my newsletter is a different email address and your email may get lost within the many thousand Out of Office messages during this holiday period).
Regards, David.