Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
John MacAlevey
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Sign Up12:05 PM, 5th May 2015, About 10 years ago
Persue the agent for allowing a gaurantor who was bound to fail..negligent.
Ian Narbeth
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Sign Up12:23 PM, 5th May 2015, About 10 years ago
Nicola
You need to get some proper advice (afraid CAB probably won't help as they don't like helping landlords). Without seeing the documents and knowing all the surrounding circumstances it is not possible to say what your prospects are.
Three questions arise: 1. have you also obtained judgment against the tenant, 2. will the guarantor be worth suing as even if you get judgment they may not be able to pay and 3. What exactly is the guarantor alleging was unfair about the guarantee?
If the sum of money claimed warrants it I suggest you consult a solicitor.
The other thing I would do is put the agents on notice that if the guarantee is found to be defective you will look to them as they should have ensured it was properly completed to avoid falling foul of legislation.
Dr Rosalind Beck
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Sign Up12:30 PM, 5th May 2015, About 10 years ago
We pursued a guarantor through the small claims court, got an attachment of earnings awarded and have been receiving £100 per month from his employer. Interestingly, it said on one of the documents we received that the guarantor had to pay us in any month when he earned in excess of £1,600. I thought that this was really high and in the past had considered that if a guarantor earned at least £1,000 per month, we would get a monthly sum agreed for the attachment. I don't know if anyone else knows what the rules are about the amount the guarantor must earn before an attachment will be awarded. This information is interesting to me, but could be useful for the original poster in terms of their argument with the letting agents.
wayne carson
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Sign Up13:17 PM, 5th May 2015, About 10 years ago
Great response Ian, i think point 2 is the most important., Ros i think you must be one of the 5% who actually get any money from the civil recovery route. My experience is the civil recovery route is fragile and leads to a waste of time, money and leads to stress. I use the euphemism of a "toothless Tiger! loud roar but no bite!"
If your guarantor stopped paying what happens then? I'll tell you...nothing. The system will be played to its fullest extent. Forget bailiffs, complete waste of time. Attachment order are probably the only way to go with guarantors. I always talk my landlords out of civil recovery action.
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Sign Up13:33 PM, 5th May 2015, About 10 years ago
Ian
We didn't persue the tenant as he left suddenly and we don't know where he is. The guarantor does work and so could pay in installments. The mother has called me several times as they are very upset and concerned by all this so I do think it will bother them if she gets some sort of CCJ etc. The guarantor has clearly seen a solicitor as the defence has been legally written. There are various claims including saying that we were in breach of contract for letting the property out without heating and in a damp state and that the tenant should have taken action against us! That I feel is clutching at straws. The main defecence appears to be that the guarantee is unfair and falls foul of the Unfair Terms in Consumer Contracts Regulations 1991 because the clauses were not individually negotiated, it is unfair that the guarantor would be on the hook if the rent increased, if the tenant held over under the AST in other words there is no specified end date for the guarantor's obligations. Although I don't think we will win, I've now paid the court fee and feel we should go ahead. If the solicitor who drafted the defence was so sure I don't think they would have thrown in the bits about us being in breach of covenant (which we weren't). The damage caused was just under £4k. The house had been extensively refurbished prior to the tenant's occupation and by the time the tenant left the damage was extensive. The bathroom was black from mould but this was as a result of the tenant not opening the window, he had sublet the rooms, the police were called numerous times for wild parties, a BB gun was found and that explained why the walls were damaged, all the carpets were heavily soiled etc. I am not going after the guarantor for the arrears but for the damage that the tenant caused.
Ian Narbeth
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Sign Up13:41 PM, 5th May 2015, About 10 years ago
Hi Nicola
As you have pursued the claim through the court it might be worth going after the tenant - perhaps the court will allow service of the claim by email or text or perhaps the guarantor knows where the tenant is. Have you asked one of the tracing companies to see if they can track down the tenant? The tenant may not like having a CCJ especially if he wants to (a) rent again (b) get credit or (c) get a mortgage.
In a commercial context the guarantee provisions you mention are fairly normal. How the court will view them in this context I don't know.
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Sign Up14:32 PM, 5th May 2015, About 10 years ago
Reply to the comment left by "Ian Narbeth" at "05/05/2015 - 13:41":
The guarantor's mother told me where the tenant works but he's been very slippery to say the least. Judging by the post that has arrived for him since he left I believe he already has CCJ and really couldn't care a less. I am not sure how he passed the credit test carried out by the letting agent. The guarantor on the other hand is clearly more bothered. I did some research and it appeared to me that I could go after the guarantor without going after the tenant first and I feel I am more likely to get something out of an individual who is bothered rather than the tenant who will probably view this as another badge of honour! I agree that the guarantee provisions are fairly standard but my own view is that they are onerous. I will post in a few months time as to how I get on, I was just wondering how much success other landlords had had with this type of guarantee as I couldn't find anything on the internet.
Dr Rosalind Beck
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Sign Up19:50 PM, 5th May 2015, About 10 years ago
Hi Nicola. We went after the guarantor too, not bothering with the tenants, in the instance I mentioned above. In fact, we have often pursued the attachment of earning route and recovered tens of thousands this way. You have to weigh up if the person is in a reasonably steady job with a decent salary and not likely to move job. This has often been the case with a poor local jobs market. The guarantor I cited above has had £100 taken from his salary each month, but recently it stopped for some reason and we were notified by the court that they had threatened the employer and said that the employer would have to appear in court if they did not resume payments quickly - and the threat worked and payments resumed.
NB. We have also lost thousands over the years - usually because the person is not worth pursuing with no real prospect of us getting the money, but also because in the past we were led to believe that attachments were too much trouble and not worth it. This is not true. It can sometimes take a year before you see a penny, but slowly, slowly, catchy monkey.
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Sign Up8:21 AM, 6th May 2015, About 10 years ago
Reply to the comment left by "Ros ." at "05/05/2015 - 19:50":
Thanks Ros that is really useful to know. As I said the tenant is slippery but the guarantor is seriously worried and so are her parents who sound like decent people. If nothing else it will show these cocky youngesters that they should pay attention to what they are signing. If my 20 year old son were to come home and tell me he had guaranteed a mate's rent I would go mad! I'll post in a few months time with the outcome.
wayne carson
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Sign Up9:20 AM, 6th May 2015, About 10 years ago
A much more balanced response Ros. I agree the situation of the party you wish to pursue is paramount, as well an honest assessment of your personal situation. Are you strong enough to deal with the bureaucracy that is the English legal system? I deal on average with around 20 to 30 inquiries for advice relating to and assistance with pursuing rouge tenants. I would say that in most cases it is sadly a negative prognosis for success. If there ever was a case for good quality rent protection insurance and tenant liability insurance ( which you can make mandatory in your AST) then this scenario is it.
Lets face it a CCJ isn't worth the paper it is written on. You only have to watch the TV or listen to the radio to hear of financial companies that will consider " adverse credit" applicants. so i ask what is the point. Many low income families do not have aspiration of owning high value cars let alone houses. The referencing system in this country is flawed and no-one can can provide a 100% solid guaranteed reference.
I would agree with Ros that pursuit of Guarantors is the more successful and optimistic avenue for recovery. The initial question relating to the unfair contract is not relevant if there is the magic phrase "this is a legal document and if in doubt you should seek independent legal advice before signing" or words to that effect. I have a huge deal of literature that covers unfair terms. basically the law of fiscal demands the key word is reasonable. Are the clauses in your contract reasonable, the test for this is the common man not you personally. I would agree with Ian a solicitor is required here as they will be savvy to current case law and legislation.