Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
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Sign Up17:37 PM, 13th March 2013, About 12 years ago
Hello Mark,
What you've explained about Guaranteed Rent schemes being offered by estate agents is quite true and the number of operators are growing.
We do not do that. But, if we eventually go into that, things like the type of sub-tenant and inspection would be issues that should be agreed with the landlord prior, as there is no point in thinking you are going to save money if that money or more will be used to repair damages or dilapidation later on.
Also, I want to point out that as online agents, I think it would be fair to give your readers the chance to try out our services -which could be cheaper for them than your agent.. At the moment we are offering FREE letting service. The properties will be listed on the same sites you mentioned except RM.
We want more choice!
Mark Alexander - Founder of Property118
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Sign Up17:53 PM, 13th March 2013, About 12 years ago
Hi Steve
As a matter of interest, how much do you charge for tenant referencing and RGI?
Also, I appreciate that Rightmove are expensive but if you don't use them the landlords who advertise with you are missing out on a huge section of the market for potential tenants and may experience rental voids as a result. I'm sure more landlords would be interested in your free service if it include listing on Rightmove, without it, it's a big risk for landlords to take, even though your service is free.
Others may think differently of course, that's just how I look at it as a landlord.
Best of luck with your business.
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Sign Up4:16 AM, 14th March 2013, About 12 years ago
Surely ANY LL can achieve the same as these GRC.
I am quite capable of offering my properties at below market rent.
Why would I pay a company to do that!!!!??
With me doing it at least I control who becomes a tenant.
I reckon I am more than capable of sourcing a tenant at BMR....................................ANY fool can do that!!
This sounds like another scam to fleece dopey LL!
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Sign Up12:45 PM, 14th March 2013, About 12 years ago
We agree with Paul, any landlord can achive the same outcome. Essentially this scheme appeals to landlords laziness. It should not surprise us that being lazy also has a hidden cost, such as being completely ripped of!
Antony Richards
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Sign Up16:34 PM, 14th March 2013, About 12 years ago
quite right Paul. Trouble is there are plenty of people wanting something for nothing.
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Sign Up17:49 PM, 14th March 2013, About 12 years ago
Hello Mark,
Referencing fee is charged to tenant, and follows the rental price.
RGI is charged to the Landlord, and also varies depending on the rent and length of tenancy. For example, for a six months' tenancy at a rent up to £1000, it is £56 and for a twelve-month contract at the same rent, it is £87.
Concerning the Rightmove issue, we get more tenants from the combination of the portals we use. Combined, we reckon the advert reach is greater than Rightmove's. From experience, this enables us to expose our properties to more prospective tenants at less the cost when we are with RM. This translates into better value for our landlords, as the properties will be rented quicker and they could further save more money if they choose our FREE rental package.
Like they say, it's all in the results!
Mark Alexander - Founder of Property118
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Sign Up19:08 PM, 14th March 2013, About 12 years ago
Hi Steve
I spoke to a Letting Agent only yesterday who told me that he receives around 50% of his new tenant enquiries from Zoopla / Digital Propertry Group these days and that he's very impressed with that. My point was that I can't see why landlords would settle for 50% exposure to the market when they can have 100% exposure. I do appreciate that if you are not charging enough costs need to be cut somewhere but as a landlord, I would personally pay a bit more as the risk of a 1 week void far outweighs the bit extra I would have to pay to gain full exposure on ALL major portals.
Annette Stone
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Sign Up20:08 PM, 14th March 2013, About 12 years ago
Paul is absolutely right. There is nothing new in this and it is really just a bit of a twist on what developers were doing a few years ago which was offering you a guaranteed rental return for two years if you bought into their development. Some people found their flats had very heavy usage and repair bills after the two years, others found the furniture had not even been unwrapped. I always let my flats at a little BMV to hopefully do away with voids but I would never get involved with something like this as it is unlikely to benefit a landlord
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Sign Up13:33 PM, 15th March 2013, About 12 years ago
Most of the above is true of R2R - it 'could' happen.
It 'could' and in fact does happen daily to a multitude of businesses - there has been and always will be unscrupulousness people who will take advantage.
On the flip side of the coin there are good, honest, ethical people who are running R2R as a legitimate business helping struggling LL's.
7 of the properties we operate were owned by LL's who were REALLY struggling to keep their heads above water, and were very grateful for our intervention. With all the new student blocks being built on campus, their jaded properties were left sitting empty.
We encourage a good working relationship with the LL's and assist them with upgrades of their properties. We usually help furnish the properties. With such an investment of time and money why would we walk away or try to 'scam' the LL? Re insurances we inform the LL's insurer of the names of all tenants to validity his insurance. We also have the other usual insurances in place.
This strategy enabled us to increase our cashflow by £5k net pcm over a 5 month period. It was hard work setting it up. Now we have systematised everything - and do indeed run courses helping others to get going. But a "course on how to become a property millionaire with none of your own money" we are not. You need a little money (or JV partner) to get started and it will entail w-o-r-k.
The reason R2R has become so popular is because there is a growing need for it. We depend on our LL's as they depend on us. We look after our professional tenants and they look after us! Everyone wins.
Not everyone is out to rip everyone else off :-/
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Sign Up13:43 PM, 15th March 2013, About 12 years ago
Who wants this service?
1. A guy who joined the Army and needed someone to take care of his student HMO for 6 years - happy to take a reduced rent.
2.House in Bristol - owner in London - squatters in house and nonchalant agents = needed help. house now running smoothly.
3. Older gentleman with big Victorian house and had 'lost control' - was struggling and needed some help - very happy for reduced rent = he can sleep again
4. Very switched on guy wants to retire but keep an interest in his 3 properties = reduced rent and we take control.
There are lots of scenarios why a LL would want to pass the reins to another person. I see us as offering a much need service to the industry.
Find out more here; http://www.multiletcashflowsystem.com/events/