Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Gromit
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Sign Up14:54 PM, 1st April 2020, About 5 years ago
The Government has chucked Landlords under a bus yet again. This would be hard to swallow from Labour Government but this is a Conservative Government for God's sake.
MoodyMolls
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Sign Up15:10 PM, 1st April 2020, About 5 years ago
Yet again it shows no understanding of the PRS by Government and then blindly following Shelter and Generation rent.
All they needed to do was guarantee the rent for tenants effected by convid19 and this could then be repaid by the tenants via HMRC or UC. No need for increased evictions, no need for mortgage holidays.
Rogue tenants will not pay the rent even with 80% wage gauranteed or extra LHA.
With section 24, Sdlt, landlords are paying billions in tax and have been offered zero .
Thanks Ros for putting the article out there. I am quite shocked that no newspaper has picked up on the rough treatment of landlords over this.
Fulltime landlords rely on difference bet rent and mort if that's not paid they have nothing.
Some Holiday lets should at least get the self employed payout.
I was brought up with you pay for the roof over head first then food but even Government does not seem to follow this.
There approach let's kick the PRS again
.
I would have expected a response from NLA Rla, not silent????
Chris @ Possession Friend
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Sign Up15:23 PM, 1st April 2020, About 5 years ago
What the Govt did ( yes they threw Landlords under the bus, yet again ) was to off-load the private rented sector tenants rent onto Private business, by simply removing the legal process for redress ( Banning All evictions for 3 months )
There was absolutely no justification for this, as many evictions are for non- rent arrears grounds, ( Damage, ASB, Domestic Violence etc )
There was even Less justification to stop existing claims, - what on earth have existing claims got to do with the virus ! All the Govt has done is ease the way for financial hardship by 'some' tenants by, instead of funding part of their financial ( rent ) commitments, just off-loading that to private business / PRS
To add insult to injury, we've even had Landlord associations and a large 'supposedly Landlord' eviction company - actually agreeing with the governments measures. With 'friends' like that, who needs enemies !
Fed Up Landlord
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Sign Up15:43 PM, 1st April 2020, About 5 years ago
Well done Ros!
Only had one self employed tenant out of 50 properties say they are not paying. Landlord has rent insurance guarantee. Sent an email out to all tenants and landlords early on when it was announced stating that there's no such thing as a rent or mortgage
" holiday" . That any arrears will have to be paid for eventually or re-possession of the property by either the lender or the landlord will mean tenants will have to find alternative accomodation.
I have been told by other landlords who take benefit tenants (not on our books) that they have been contacted to say they are not paying because the government says they can have a three month rent holiday. Even though they are still getting their benefits paid. What a message to send by the government.
Chris @ Possession Friend
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Sign Up16:02 PM, 1st April 2020, About 5 years ago
Reply to the comment left by Gary Nock at 01/04/2020 - 15:43
Yes Gary, the Govt's careless talk has ' cost livelihoods '
case of opening their mouth without engaging brain and a thought for the consequences - or
if your sceptical like me, that Govt just off-loaded PRS tenants onto private business, washing the hands of the problem, as they have other massive financial ' fish to fry '
By a total suspension of the justice system ( which would be interesting in a judicial review ? ) the govt have effectively sequestrated private property. !
Hardworking Landlord
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Sign Up16:38 PM, 1st April 2020, About 5 years ago
A well written summary of our position!
I have had two tenants contact me so far. One is a lovely family that live close to me. He is self-employed and wants assistance. His wife still working. He was under the impression that I would get a mortgage holiday and not have to pay it back. We have agreed to halve the rent this month which is affordable for him, and we will review as we go. The lender has paused my payments on the mortgage for three months (the mortgage is £100 per month less than half of the rent)
I have a tenant that is slowly wrecking our property and causing stress to the family next door with noise etc. He is 3 months in arears and the notice period of the Section 21 is up next week. Initially I used a Section 8 but then he paid just enough rent for it to be invalid, so the rubbish system is already giving me a problem and forcing me to use the so called ‘no fault’ eviction process as my only option. I would love to ask the government what they recommend in this situation? I now understand that I cannot take any action for another 3 months. The tenant wrote a one line email last week confirming he would not be moving out. I responded with a letter outlining the situation and asking what benefits they have applied for etc. I have not had a response, which is usual for this tenant.
I think the issue here is that I want to help my tenants, and indeed will. I value them as my customers and want us all to get through this, but the government is offering no help or protection from tenants like the one I mention above who quite frankly is now sipping champagne and celebrating that he has another 3 months free living whilst I have cut my personal living down to the basic food, water and lights to keep my family on tick over. Forbearance indeed!
Rob Crawford
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Sign Up19:11 PM, 1st April 2020, About 5 years ago
In these times of uncertainty there will always be some confusion and certainly some aspects of actions taken by the Gov't could have been better managed. However, in relation to tenants not wanting to pay rent. I put this down to the tenants wishful thinking rather than anything else, The recently released "Covid-19 Guidance for Landlords and Tenants" is quite clear in page 7. Clause 1.1 & 1.2 "Tenants should continue to pay rent and abide by all other terms of the tenancy agreement to the best of their ability". Landlords are encouraged to talk to tenants who have problems and to agree to a plan "to pay of arrears". There is no mention of a free ride. Tenants are pointed towards Shelter, CAB & The Money Advice Service. I wonder what they are saying to tenants! In Bristol the tenants activist group "Acorn" has founded the "Bristol Rent Strike Group" and are encouraging tenants not to pay their rent. It is the actions of these groups that are causing many of the issues that landlords are now having to face. I agree that the Government has now disarmed Landlords by prohibiting the possession process and extending the notice period to 3 months. Section 21's can still be served as can the sections 8, but until the Courts get back up to speed landlords are stuck. This encourages tenants to challenge their landlords. I also think the Covid-19 isolation guidance and gas safety and electrical wiring safety inspection (the later is not yet legislation) requirements conflict and has caused much confusion. A six month extension approach, as introduced for MOT's needs to be introduced and acceptance that a section 21 remains valid if a gas safe check is not conducted due to the Covid-19 isolation rules. So new NRLA Chairperson, what are you doing about it?
Chris @ Possession Friend
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Sign Up19:51 PM, 1st April 2020, About 5 years ago
Reply to the comment left by Rob Crawford at 01/04/2020 - 19:11
The Electrical safety certificates should be postponed, for a year.
It is incomprehensible for the Govt to expect electricians to be breaching the Lockdown to carry out certificates which are clearly Non-essential !
( Certainly for Social Housing and Council properties ! but that's another story )
Paul Shears
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Sign Up22:14 PM, 1st April 2020, About 5 years ago
Just got the big hit today. Four tenants have invoked the six month break clause and I cannot say that I blame them. All career people with a very poor looking future.
However that now leaves me with a major loss of income and £2,500 / year council tax to find. Stock market crash so I can't liquidate from there. Total financial melt down. Virtually no chance of finding a group of four professional people to rent the property for at least six months.
Paul Simmons
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Sign Up9:29 AM, 2nd April 2020, About 5 years ago
I have had two tenants on an HMO
Saying they can’t pay and a empty room in same house. So making a loss of over £1000 a month.
Still have to pay council tax, water, gas and electric and this is going up and up because the tenants are in all day but don’t worry I wanted another 3 children to look after.
It is a absolute joke because they do not offer to pay anything!
The problem is that letting agents and government have just made it perfectly except-able to not pay rent and they can still stay in house.
Brighton has 55% more properties on rightmove so you have no chance in letting your flat or house if it comes empty.
This business was already in the gutter and now this will be the final nail in coffin.
It just does not work. People have contracts and can just break them.
If you went into Tesco and stole
Your weekly show the police would be called and you would get a criminal record.
Landlords have no rights, no help etc etc.
Sorry for rant but I know many do us are in some boat but I feel that the unfairness is unbelievably when most of us tenants and landlords start in same place ! With nothing ! And have to hussle and work years to build assets to avoid this but it is a complete waste of time.