Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
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Sign Up12:27 PM, 14th September 2013, About 11 years ago
Reply to the comment left by "Roger Lancaster" at "14/09/2013 - 10:42":
Regarding oral examinations.
The examination is not done by a judge, it is just a clerical exercise and the facts given are not checked. People lie. Therefore having any confidence in it revealing any secret off-shore bank accounts is a bit optimistic. The judgement creditor does have the option to set his own questions and they can be used to some good, but the system is far from foolproof.
lauren field
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Sign Up12:36 PM, 14th September 2013, About 11 years ago
Reply to the comment left by "Dave Reaney" at "10/09/2013 - 13:36":
Hi
This is an excellent post from Dave & extremely helpful, but as the solicitor points out in the blog, the case was heard at a lower court and is not a precedent. Also, I agree with him over the point in regards to section 21 notice. Had that Landlord chose to appeal the outcome may have been different.
Please refer to a similar case where taking six months’ rent up front is not a deposit, the Court of Appeal has ruled in Johnson & Ors v Old [2013] EWCA Civ 415.
Basically: the rent was expressed to be £950.00 per month, payable in advance (standard AST practice), with the first six months’ rent to be paid “up front” (also common practice for example where a tenant might have failed a credit check). When the landlord brought possession proceedings the judge at first instance threw the case out on the basis that the six months’ rent up front was a security deposit, which had not been registered and that therefore the section 21 notice was not valid. The landlord appealed and won; the tenant then appealed to the Court of Appeal, and lost.
So what does this mean, well in this case the rent in advance does not constitute a deposit
That said, it is really important to understand that all cases are different and the outcome gauged on the particular points of that individual case.
Afterall, depending on the cases individual arguments and evidence BOTH can be right. The trick is working out what applies to your own cases.
Overall, Tilly, your friend prefers to take the last and first months rent then that's fine provided she has a really well written tenancy agreement, clear receipts and both parties MUST be clear and shown to have understood what the money is being used for without exception. Meaning that the last month rent is to be used as rent and not as a deposit with reference backs to Dave's point re: dates he was absolutely correct.
There is nothing to fear by taking a security deposit as long as landlords understand the actual requirements and have a basic understanding of the law surrounding deposits and do what is necessary. You have to remember that the property is your investment. You should protect it the best you can.
By preferring to stick to guarantors, are you not limiting your tenant choice? For example, a company Director or even someone with a good job that has always paid their bills on time may very well be offended by the request for a guarantor and may not even be able to supply one.
But I understand the logic and that having one in all instances is a security net.
Also, you have to bear in mind that pursuing a guarantor has issues all of its it own and maybe expensive forcing a court to grant a warrant if they're better at you in working the system. Fortunately, the majority of consumers are not that savvy & hence guarantors usually pay up.
Roger Lancaster
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Sign Up21:00 PM, 14th September 2013, About 11 years ago
Reply to the comment left by "Dave Reaney" at "14/09/2013 - 12:27":
Hi David, Agree that it is by clerk rather than a judge but again in our experience the simple threat of being held criminally liable for the information they supply is enough to make our tenants and guarantors run for cover. In the main if we have done our job right as landlords and letting agents these individuals should be ones desperately concerned with preserving their status both credit wise and legal. It will be very rare cases that end up with some one lying about their assets in a court where they can be found in contempt for doing so.
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Sign Up15:57 PM, 16th September 2013, About 11 years ago
Having some 70 properties in my portfolio I have found that the deposit scheme is totally unworkable as it just takes too long for the deposit to be released. Because of this I don't take a deposit just charge a fee for giving over the keys (key money)
This way they get the key money when they leave. No keys, no return of money and as most renters who "bail out" don't usually stop to return the keys.
Down sides is that you cannot retain the key money for damages if they give you back the keys.
Personally the government should forget the deposit scheme and concentrate on accredited legislation to remove the unscrupulous landlords from giving the rest of us a bad name - in my area there are 3 bad landlords to every one good one.
Romain Garcin
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Sign Up16:29 PM, 16th September 2013, About 11 years ago
Reply to the comment left by " " at "16/09/2013 - 15:57":
Be very careful as your arrangement does sound like a deposit... Ie. money must likely be protected.
Especially, I have a feeling that this 'fee' is more higher than the actual cost of the key.
Mark Alexander - Founder of Property118
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Sign Up16:33 PM, 16th September 2013, About 11 years ago
Reply to the comment left by " " at "16/09/2013 - 15:57":
Hi Shaun
How can you call it a fee if it is refundable?
In my opinion, the fact that you give the money back for return of the keys and do not deduct rent arrears or damages is immaterial so far as deposit protection legislation is concerned.
Call it what you want but if you take money off a tenant which is refundable then I think you will find it is a deposit in the eyes of a judge.
If you add together the value of all the "key money fees" you are holding and then multiply that figure by four the sum total is your potential liability.
If you wish to reduce your liability back to the sum of the deposits you are holding you will need to create new tenancy agreements and enter into a Deed of Compromise or an assignment of the "chose in action" from your tenants over to you. Either of these strategies will also require you to either refund the "key money fees" or protect them in either a custodial tenancy deposit protection scheme or via an insurance based tenancy deposit protection scheme such as my|deposits.
My lawyers came up with these strategies for my family to implement as a protective measure post "Superstrike Ltd vs Rodriguez". This was because many of my tenancies had reverted to statutory periodic (now ruled to be new tenancies by the Court of Appeal) and I had not re-protected the deposits or re-issued Prescribed Information within the required 30 days of the new tenancy. The assignment of the "Chose in Action" by way of deed was considered to be the more effective option.
The above strategy could work equally effectively to get you out of the very deep hole you have managed to dig for yourself too.
If you would like me to refer you to my professional advisers please drop me an email to mark@property118.com They've already done all the work for me so it should cost a lot less for them to be in a position to advise you.
If you don't know what a chose in action is (I didn't) see >>> http://en.wikipedia.org/wiki/Chose.
For a definition of assignment of a chose in action see >>> https://www.google.co.uk/search?q=assignment+of+chose+in+action&oq=assignment+of+chose+in+action&aqs=chrome..69i57j0l3.8126j0&sourceid=chrome&ie=UTF-8
Barbara Thorning
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Sign Up15:07 PM, 17th September 2013, About 11 years ago
Update - I relayed all the wisdom offered on here and she is going to read further on the subject herself. I said I assumed that a S8 would have to be delayed until after month three, if there was always one month in hand, by which time of course many tenants would have absconded anyway. Whether or not the last month's rent is a deposit or not seems to be decided on each individual case, so she would need to take advice on the wording in the tenancy agreement before issuing a S21. Not that she has any plans to at the moment anyway.
On the matter of any damage or repairs she said the last tenant left some stains requiring the carpets to be cleaned and so the arrangement was that they were made to move out two weeks into the final month [which in theory they had paid for] and the balance of that month's rent paid for the cleaning.
Don't shoot the messenger....
Thanks for everyone's input.
Mark Alexander - Founder of Property118
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Sign Up15:12 PM, 17th September 2013, About 11 years ago
Reply to the comment left by "Tilly Mint" at "17/09/2013 - 15:07":
....... "they were made to move out two weeks into the final month" ..... ??? !!!
Are we to add illegal eviction to the ever growing list of your friends ignorance?
Oh dear, oh dear, oh dear!
Barbara Thorning
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Sign Up15:22 PM, 17th September 2013, About 11 years ago
Reply to the comment left by "Mark Alexander" at "17/09/2013 - 15:12":
I know!!! That's why I said, "Don't shoot the messenger".
She is only one, I bet there are probably many private and/or accidental landlords who have no idea of the regulations and rules they may be breaching. Mention of the 3 x deposit amount, plus return of the original deposit did shock her. I tried.
lauren field
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Sign Up17:33 PM, 17th September 2013, About 11 years ago
Reply to the comment left by "Tilly Mint" at "17/09/2013 - 15:22":
Well Tilly, hopefully now you've put her straight she'll think twice... maybe
And, yes there a plenty of well meaning but novice and amateur landlords who don''t know or understand the regulations but worse are the landlords who think that they know when they actually don't and don't listen or try to understand the potential consequences of not getting it right but even worse are the letting agents who proclaim to be experts and claim "to be the leading agents" but don't actually have a clue & are using brochures and agreements they've copied off someone else, whom are also more than likely inexperienced advising newbie landlords
Still without them, I wouldn't have a job so I can't complain.