Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Prakash Tanna
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Sign Up7:38 AM, 27th February 2018, About 7 years ago
As a Landlord who rents 99.9% to tenants on LHA (Local Housing Allowance - No longer referred to as DSS !!!) I must say my experience has and continues to be very positive. I generally prefer to rent to clients who claim LHA as I have a good relationship with the local council and issues (seldom few) are often quickly resolved. They should NOT be discriminated against. In my opinion it is often greed for more money that is the hurdle for many landlords. Banks/insurance policies are just excuses. There are plenty of companies out there that allow and accept LHA and students lets. Change provider !!!
Richard Mann
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Sign Up7:40 AM, 27th February 2018, About 7 years ago
There are a group of people that take advantage of the system. We all suffer either directly or pay for there lifestyle some other way. It affects everyone and everything eventually. TV programmes quick to jump on the bandwagon have made popular shows about them.
A Landlord database similar to the DVLA where a tenants credit file and history could be called up needs to be put into place pronto
It really is the only way to go.
A star rating would help.
Insurance companies could come on board.
Essentially “if you ain’t on the list you ain’t comin in” 5 star tenants could be like a 999 score on Experian or whatever
Mark Alexander - Founder of Property118
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Sign Up7:44 AM, 27th February 2018, About 7 years ago
Reply to the comment left by Richard Mann at 27/02/2018 - 07:40
Both already exist.
Rent payments showing on credit reports are quite new and agents/landlords need to sign up for that service so it will be a while before it has a lot of value. The LRS website has been around for a while now though and is the only one of its kind that I am aware has stood the test of time - see http://www.landlordreferencing.co.uk/
Fed Up Landlord
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Sign Up8:08 AM, 27th February 2018, About 7 years ago
Reply to the comment left by Prakash Tanna at 27/02/2018 - 07:38
Prakash it's not greed. It's risk management. My experience with Housing Benefit was far less encouraging than yours. A local authority that deducted money as the tenant was working without telling the LA. I was expected to know. A local authority that wouldn't pay direct after 8 weeks; a local authority that told the tenant to stay put until the bailiffs arrived. £4,500 later in rent and legal costs and a full refurb and I got my property back. So now ( and for a few years since I began letting my own properties and starting an agency) it's been full referencing, and rent insurance guarantee. If the tenant can't pass then it's a fail. The result if this is that over 50 properties we let and manage we have as of today a nil rent balance owing and no late rent. Speaks for itself. And the exclusion of housing benefit tenants by insurance companies is real. It's not an excuse. You may as a larger provider have a good relationship with the local authority but many smaller landlords do not. And landlords themselves when they instruct us will tell us they do not want benefit tenants for that reason. They will be uninsured. Until the insurance companies and the government takes action to make the landlords lot a happier one in relation to HB then many will not accept them. And don't even get me started on Section 24, stamp duty, and other anti- landlord government practices.
Richard Mann
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Sign Up8:26 AM, 27th February 2018, About 7 years ago
Reply to the comment left by Mark Alexander at 27/02/2018 - 07:44Thank you Mark, I was unaware of such a system.
Being in the letting business has meant that many hurdles have had to be overcome.
It follows that connecting with a responsible person to take on the responsibility of managing the rent each month should follow suit.
“DSS” payments can be claimed back too of course, if someone has not signed on or worked or worked additional hours etc.
Data protection is often cited by local councils fair enough but as a Landlord trying to chase up non payment of rents doesn’t help.
99% “DSS” ? Check your lender T&Cs you’re probably in contravention of some or part of them.
Btw far be it being greedy Landlords. It’s about equal respect and meeting commitments.
Prakash Tanna
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Sign Up8:33 AM, 27th February 2018, About 7 years ago
Reply to the comment left by Gary Nock at 27/02/2018 - 08:08
Gary, you make some very valid points. It's disappointing that your experience with LHA has been unpleasant and I can see how this could put you off. Like you suggest, it's different with different Councils and each tenant/client needs to assessed on an individual basis. I insure my portfolio with Hamilton Fraser with full disclosure of tenant type and their prices are very reasonable.
Prakash Tanna
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Sign Up8:44 AM, 27th February 2018, About 7 years ago
Reply to the comment left by Richard Mann at 27/02/2018 - 08:26
Hi, the majority of my lending dates back to pre-recession and the mortgage terms are a 2 page document. They contain no restrictions of tenant type. Any new lending is with full disclosure (Lloyds Commercial) and they have no issues with LHA tenants. Some of the smaller lenders may well have restrictions but I don't use them! FYI, The term DSS tenants dates back to the days of Thatcher's reign. They are referred to as LHA tenants these days. 😉
Monty Bodkin
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Sign Up9:55 AM, 27th February 2018, About 7 years ago
Reply to the comment left by Prakash Tanna at 27/02/2018 - 07:38"In my opinion it is often greed for more money that is the hurdle for many landlords."
Not really. DSS* rates are set at below the lowest 30th% of properties. A landlord with an average property would have to take a 20% cut, along with taking on all the hassle that DSS entails.
But for a landlord with the worst properties in the lowest 10th% it makes sense to take on DSS tenants as they can charge 20% more to compensate for the extra hassle of DSS.
For me, the extra profit that can be made from DSS tenants has not been worth the extra hassle for a long time and as my properties aren't at the bottom end of the market it wouldn't make financial sense to do so.
* Like everyone else vaguely connected to the industry, I know it isn't called DSS anymore, it is just a generally accepted term.
Prakash Tanna
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Sign Up10:10 AM, 27th February 2018, About 7 years ago
Reply to the comment left by Monty Bodkin at 27/02/2018 - 09:55
Yes I agree the LHA rates are on average 20% lower than the PRS. As a consequence I am obtaining much lower rents that I could if I change my model BUT I chose this model as I wanted to give something back to my community and help struggling families who were in need of good quality accommodation get back on their feet. There is no doubt that i am making less money for myself (and the taxman) this way, but the figures still stack up and work well for me. Some councils offer CASH incentives for taking on LHA tenants which helps towards reduced rents received.
I personally don't see LHA tenants as any 'more hassle' than any other type. BUT I'm sure others have had differing experiences and except that to be the cause for concern/alarm.
Monty Bodkin
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Sign Up10:42 AM, 27th February 2018, About 7 years ago
Reply to the comment left by Prakash Tanna at 27/02/2018 - 10:10
Well done you, but for the vast majority of landlords, running their business as a charity isn't a viable option, if they did, they would soon go under.
As only 0.1% of your tenants aren't on DSS, maybe you're not best placed to judge which are the more hassle.