Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (âOur Siteâ) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
âAccountâ |
means an account required to access and/or use certain areas and features of Our Site; |
âCookieâ |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
âCookie Lawâ |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
âpersonal dataâ |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 â the General Data Protection Regulation (âGDPRâ); and |
âWe/Us/Ourâ |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten â i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UKâs supervisory authority, the Information Commissionerâs Office.
- For further information about your rights, please contact the Information Commissionerâs Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (âthe EEAâ) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be âstrictly necessaryâ. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browserâs settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
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Used only to collect performance data, with any identifiable data obfuscated |
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Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
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__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
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Sign Up12:30 PM, 26th June 2013, About 12 years ago
Mick,
I applaud your decision to open yourself and allow people to learn from your experience.
I also have experience with low income LHA tenants, many of whom are in this situation through no fault of there own. Many peoples lives have had a sudden and irreversible changes forced upon them, such as death, divorce, redundancy, some people who's coping ability may not be as resilient as our own, have in my experience, succumbed to drink , drugs or simply they have fallen "off grid" into depression. Homelessness in these cases could lead to suicide.
In our experience as Landlords, I am surprised at how many people do not know a single Homeowner to act as guarantor, some of our older tenants who have remained with us for 10 years + would not be considered today, but they have proven that it is the tenant and not the vehicle in which the rent is paid, which is the important factor.
I have been compelled to write due to the short sighted and ignorant comments left by some users of this forum,
quote "If people are given a sh*thole to live in, their behaviour will reflect the conditions they have been put in." We have all booked a holiday which has not been up to scratch but how many of us have decided to trash the hotel??
The "It needs decorating and the boiler vent" comment, made my teeth hurt it was so stupid. If people are being invited by the administrators to take part in these forums to bring heated discussion, please by their own admission let them have an interest and experience in this sector. If the agenda of these landlords is to learn from the best landlord then think before typing or better still just read .....
My own portfolio is roughly 50/50 DSS and working tenants, our average tenure is 8 years, like Mick they move within our portfolio and wait until we have a property which suits, and to this day its really down to a coin toss from above, which tenants go "bandit" due to the unforeseen circumstance most of us call real life. Without Private social landlords the most vulnerable in our society would fall through society's inadequate safety nets.
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Sign Up18:36 PM, 26th June 2013, About 12 years ago
We need a few more brave individuals the likes of Mick to provide accommodation to the underclasses.
Expecting him to do things that one would do for 'normal' tenants is just plain unrealistic.
His costs would afar outweigh any profit he might make.
There has to be an acceptance that unfortunately not all tenants are the same.
HB tenants; especially the ones that don't bother working have to be treated differently.
Mick provides the basics at the correct standard.
Requiring his tenants to add their own stamp to the property; with some assistance from Mick; seems to me a pragmatic way of dealing with these tenant types.
It would seem he doesn't suffer many voids!!!................................how many LL can say that!!?
HB tenants are a different breed of people not subject to how normal people behave.
they have to be treated differently.
It seems Mick has a successful strategy and I for one would follow what he does.
It would be NO more decorating the property for the new tenants.
Mick's strategy seems an eminently sensible approach to the problems he has with HB tenants.
There is no definite way each LL should behave; but I bet Mick doesn't have the council EHO's at his properties about damp; mould, defective heating etc.
Now that would be a bad LL; Mick ain't one of those!!
Mick Roberts
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Sign Up8:17 AM, 27th June 2013, About 12 years ago
Yeah, Iâve watched that video before. Iâve been doing that for years, several tenants in same house, quite common with me when 18 year old gal with baby wants to move back in with Mum & her kid. Not uncommon to get ÂŁ1000pm for 50k house.
I do get asked several times by my mates, that I should check more, but my mates answer to when house is damaged, is âto chuck them outâ. What then? Iâve then got to fix the damage. Iâve said it before I had gal smash 10 doors up in house approx 11 years ago in the first week she lived there. Approx 11 years later, sheâs still there. I do understand monthly visit inspections, but for me & my tenants, it would have the opposite effect. For my business, better to have 1-2 damaged ones a year than to kick 10 tenants out every month & fix THEIR damage every month.
You do have very fair point, but itâs only the same as new builds are being built now, having kitchen diners-I think fire-breakâs are more where there is bedroom with no dividing wall next to the kitchen. Councilâs donât visit theirâs for years.
Every no is one step closer to a yes.
U can take me for dinner one day Vanessa, or me u, but I donât think youâll be getting me on camera, making me look foolish, youâll run rings round me. And I hanât got time to travel for at least 6 months, so Iâd be making a lady travel. Mark has my number-Only Mon-Fri 8-5 calls though if itâs about work, by all means send me a joke after hours, but note work after 5pm.
John, I dinât open myself, I think Mark co-erced me into it ha ha. And seems u have similar experience to me.
Ha Ha Paul, u say what Iâd like to say, but then if some of my good HB tenants heard me generalising, theyâd think Iâm talking about them. The bad ones wouldnât mind at all & have in the past signed stuff ready to be interviewed about their serious plight & how they will readily admit they are crap with money & âIf u give me the LHA, I will spend itâ. I even had one sign she spent it at the weekend with the Bosnian refugees on booze & pizza & had a great weekend, but please donât send me any more LHA otherwise I will have another great weekend at your expense.
I used to have the EHOâs, never about heating âcause the instant they bell or text me, the plumber gets told. If they can. I Iet them contact him direct, saves me a job. EHOâs used to come about mould, but they donât anymore when they hear itâs one of mine, unless the EHO donât know me, they know most mould (not all) are generally caused by something the tenant is doing. I had one a few months ago, her senior knew me, she belled me first, I sent her the dog poo back garden pics & I mean POO ALL OVER, she more or less refused to come out, if u want them pics Mark, let me know.
Paul, hereâs a common text I am having to send to my tenants quite regular for them to get a FREE more efficient boiler, if u was fitting me a FREE boiler, u could come at midnight:
Dave, boiler people are trying to ring u to fit your BRAND NEW COMBI CONDENSING BOILER FOR FREE! U hant got to go to work for it. U hant got to travel for it. U hant got to pay for it. All u have to do is just ruddy answer the phone and be there when they come and we can replace your broken down boiler.
Jonathan Clarke
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Sign Up9:12 AM, 27th June 2013, About 12 years ago
Doors yes - the council should provide proper punch bags to families with anger management issues. I`ve lost count of the ones I have have damaged. The tenants promise to replace them but never do. I like trying to guess by working out from the height of the punch hole damage which member of the family lost their rag. It makes them laugh about it and reduces the tension.
Micks got it right again. I use the EHO as project managers as well but I dont pay their wages so its a free service. I invite them in to do their survey then they print out a list of what is a `must do` legal list and what is a` nice to do list`. I then give it to my guys to fix. Everyone`s happy then - the tenant, EHO, SS and me. I got one coming at 2.15 today. I will send my guy around to meet them and they will chat about the technical side of window locks, fire doors and lighting circuits. The list will be sorted but my time is freed up to concentrate on what i do best .
Streamlining everything is the key to good effective management
r01
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Sign Up20:08 PM, 2nd July 2013, About 12 years ago
Well, how refreshing to find landlords like Mick & Jonathan taking on the worst tenants (from my perspective) and finding innovative ways to deal with them. Clearly, you guys speak their language whilst other landlords sadly fail to even communicate with them.
Perhaps the local authorities could learn a lesson or two from you guys. Sadly though, they'll probably pass a whole raft of legislation to put you out of business 'cos that's what authorities guided by so-called social landlords seem to do. "cutting off the nose to spite the face" seems an appropriate quote.
I've only ever had one HB couple and they wrecked my place so I never took HB again and have never had a problem since, but these people still have to be housed.
Keep it up, the housing crisis certainly needs you guys and I for one doff my hat to you.
R
Pauline McDougall
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Sign Up22:05 PM, 2nd July 2013, About 12 years ago
I have 30 properties ranging from a detached bungalow value ÂŁ250,000 to an ex colliery house value ÂŁ20,000. 80 percent of my tenants are on housing benefit and are no bother at all. The worst tenant rented my most valuable house for 4 years and paid the rent on time. She was a social worker in child care and I assumed that as her job involved making judgements on home conditions of children in the child protection arena, I did not need to check the property. When she left the property it had to be seen to be believed, filth, damage and destruction, a green and black mouldy fridge, filthy oven, garden covered in animal excrement and the toilet!! The least said about that the better. I subsequently let it for 6 months to tenants on housing benefit at a reduced rate and they cleaned it up and decorated. I am always kind to my tenants, flexible within reason and respectful to them. I never have an empty property, I never need to advertise and never take a deposit. I find that if I get a tenant in on the day I get the keys to a property then that is worth forgoing a deposit, especially as I am saving on council tax, utility bills and have rental income from day one. In 20 years I have had 3 tenants who left dirty damaged houses and one who left owing ÂŁ2000. I am very happy with the DSS tenants that I have.
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Sign Up6:26 AM, 3rd July 2013, About 12 years ago
Pauline;
You were and are fortunate that you could take the risk on HB tenants.
I cannot take the risks you have as I don't have any spare monies if I do end up with a wrongun tenant.
This means I have to have RGI on the tenant which means very few; if any HB tenant would qualify!
You have been fortunate that you have only been stung lightly and have been able to cover the situation.
NOT many small LL can manage this scenario.
Mick Roberts
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Sign Up7:12 AM, 3rd July 2013, About 12 years ago
I have had local authorities Housing Strategy whoever they are, ask me for advice, but thatâs mainly on HB issues, not how to deal with the HB tenant in the house.
I get sick of telling, but no listening, as with the Government, same as this bedroom tax now, how come some of us on the bottom with these people know a lot ainât gonnaâ be paying it, itâs gonnaâ cost more to implement than the Government receives, & that is now becoming apparent, why did I & loads of others know this several months ago, but the Govt chaps that went to Eton didnât?
One of my tenants is part-time cleaner & she ainât the cleanest.
Yes quick good tenant is worth taking deposit weekly to me.
And I am very 99% happy with my DSS tenants-Just when they ruddy leave they fail a bit.
Iâve had 5 tenants do house swaps at the weekend. All of âem filled bins, left loads of rubbish, all blaming the other. They get to new house, say the way old tenant has left this is disgusting-Yet the one she has just left is as bad if not worse in cleanliness. Itâs like they canât see their own stuff. And we all know when u sell & buy your house, homeowners, u just donât & ainât allowed to leave full bins & a skip full of rubbish.
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Sign Up8:36 AM, 3rd July 2013, About 12 years ago
Perhaps I misunderstand; but iIthought the BT only applied to social housing.
Of course if the domestic circumstances of a HB change in the PRS then their LHA is reduced.
So if a 3 bed property was commensurate with their domestic circumstances and then these change then they are paid the LHA for that circumstance.
However nothing prevent the LL accepting the reduced LHA for that tenant.
LHA is awarded on the basis of domestic circumstances.
You cannot expect the LHA to be the same for those changed domestic circumstances.
NOTHING prevents a PRS LL renting a 3 bed house to a tenant who now only qualifies for a 2 bed house.
BUT the LL will have to be prepared to accept less HB; effectively that which be awarded for a 2 bed property.
There is NO such thing as a spare room subsidy in the PRS.
LHA has always been awarded on the basis of domestic circumstances.
If they change then LHA is adjusted up or down.
This was always done way before the spare room subsidy was introduced for social housing tenants.
Jonathan Clarke
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Sign Up9:33 AM, 3rd July 2013, About 12 years ago
BT doesnt affect PRS.
LHA rate goes with the person not the property.
So someone entitled to 3 bed rate can take a 2. Better yields.
As long as its not classed as overcrowding.
A dining room can be a bedroom as can a lounge. ÂŁ300 pcm per room if needs be
The council use that rule to their advantage by saying they wont rehouse someone if they have a baby as the living room is a livable room in effect as a bedsit. Foldaway bed etc. Not ideal but every space is squeezed these days
Ive got some big units where the utility room is about 7` x 3` with window. It fits a standard mattress and affords the user privacy. I know some landlords use that ( i dont) as a bedroom. For instance east european builders on a site. They are quite happy with the set up and they pay maybe 200 pcm for it.
It may come to it that a council will say that is now legit bed space for say up to 2 year olds and whose to say its not. Its a hideaway for them and an exciting space they can call their own. They make it a den . The japanese have those pods in the city for workers during the week. They are just one up from a coffin. All legit.
My loft is only a 4 foot high pitch with velux. It can fit 7 double mattresses. What a sleepover that would be for 14 mates. Remember tents in the garden and youth hostels. You only have to visit 3rd world countries to compare my loft with their conditions. Mine would be 10 fold better living conditions. No open sewer running outside my door. There is a balance to be had. Aim for the best standard as a country yes but think how bad it could be. England has lots of poverty of course but its the world perspective which should be brought in to be the real judge. Just my view