Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
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Sign Up16:29 PM, 22nd June 2013, About 12 years ago
Mick don't worry about disagreeing with me.
I definitely DON'T know it all!
I am very much a BASIC LL!
I don't think I have ever been wrong; but I certainly have my opinions.
Whether such may be considered wrong is very much a matter of opinion!!!
Your strategies of managing your tenant types are clearly at variance to how many LL manage things.
Most don't get involved with the types that you do and consequently could be seen to be a little bit precious about the way we do things.
I think your strategy of bare shell plus all the basics and then allow the tenants to make their own stamp is highly pragmatic.
Let's face it most of these tenant types have time on their hands to carry out decorating works etc!!
As for rubbish removal etc.
I don't see any issues with what you do.
I don't have and NEVER will obtain a Waste Carriers licence.
I find black bags over a period of time gets rid of it via the council rubbish lorries!
The bigger stuff could be broken down and put in black bags.
Larger furniture items are of course a problem.
That is why I used an old van with no sign writing on it.
I shouldn't wonder that you have a van and use it to dispose of large domestic waste.
The whole concept of charging for waste is another EU inspired waste of time.
Waste is waste; it doesn't stop being created just because people charge for it to be stuck in a big hole.
If there were NO charges for waste disposal then there would be no fly-tipping!
Most domestic waste can now be recycled.
Why because you are a LL; domestic waste from your properties should be charged for is beyond me.
Just because a tenant maybe doesn't have facilities to dispose of items left by previous tenant or themselves; if a LL can assist what is the problem!!? Very tenants would be in the position to fly-tip stuff.
Especially hands on LL like yourself usually assist with an old van, the larger items.
The tenants you have seem to require more ongoing management.
I don't believe you will have had any major issues with disposal of waste with either you assisting or the tenants managing most of it.
I do think a old van can be a most useful tool in a LL's armoury.
I used mine for all sorts of waste disposal; not a penny did I pay for some stupid waste licence.
Of course you have to be cute and not just turn up day after day with stuff at the rubbish tip..........................................oh! sorry i meant the 'recycling centre!!'
I like the way you manage your tenant types.
Presently it is not for me but were it so I would follow your methodologies; but I would get myself a van again...............................................................they can be so useful!!
The way you manage things sort of goes with the territory and it would certainly NOT be practical to manage these tenant types like normal tenant!.
you wouldn't have a business if you did.
Your costs would far outweigh any profits you might notionally make.
HB tenants are a breed apart and have to be treated as such.
It is NOT their fault, it is in their nature!
Pat A
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Sign Up8:59 AM, 23rd June 2013, About 12 years ago
I have had pics like that. . Its not only LHA tenants that do this. They leave all the broken furniture and rubbish. Plus the place is trashed. The questions i ask myself are... where do they get the money from to replace all their trashed furniture? Is it all payday or housing crisis loans? They do exactly the same to the next landlord. If they go into council housing the taxpayer is paying for all the repairs and cleaning in the council house. Were they bought up like that by their parents? One thing is for certain they always tell the council housing that the landlord is bad and rents the places out in that state. The councils excellent way to reference the tenant is by only asking the old landlord if the tenant pays the rent . The savvy tenant knows this and do pay the rent which is wiped out by the damage. When they trash a council house and want another they leave the area and apply to another council in another county. Simples!!!! I think Natasha Chambers has an excellent idea !! Hand it over to council to clean.
Jonathan Clarke
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Sign Up12:13 PM, 23rd June 2013, About 12 years ago
Hi Alex
``The councils excellent way to reference the tenant is by only asking the old landlord if the tenant pays the rent ``
Human nature I fear is such that people who want to say goodbye to a bad tenant tend to give them a `satisfactory` reference to get them off their hands. Its wrong of course but it happens in all walks of life for all manner of things. The person to go to ( if there is one and you can hold of them) is the landlord one before the one they are moving from. You will get the true story warts and all from them as to how they conducted their tenancy. If they got stung you will get a real earful in the first minute and that tells you all you need to know!
As for handing over the house to the LA. Some councils offer this service and lease the house from you. I think in 5- 10 years this will be common place for most councils but at the moment its in its infancy. I had Harrow Council wanting to do this with mine in Milton Keynes due to the overspill they were getting because of the benefits caps and 30th percentile. They were offering 3mths LHA payments up front as an incentive.
Long term leases like these prove problematic with the some mortgage companies though who only allow tenancies to be created for a 12 mth max period. Harrow wanted a 5yr lease if i recall as did another housing association ( Orbit) that approached me about a year ago. It shows me the ever increasing lack of council housing that is available. The problem will get worse. The LHA PRS sector will only grow as a result and LHA landlord investors will benefit as demand remains very high
Louis Parker
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Sign Up12:31 PM, 23rd June 2013, About 12 years ago
I agree with Vanessa the standard of property should be high for all tenants,
if you provide a good quality product most of the time it will be respected and looked after.
I think the video has done nothing for the reputation of landlords or tenants,
In my time working for letting agents on maintenance of various property I have seen exactly that type of situation but not that often.
I am surprised by Marks reaction considering his efforts with regard to the good landlord campaign.
I do not see how this advances landlord or tenants reputations
Mark Alexander - Founder of Property118
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Sign Up13:09 PM, 23rd June 2013, About 12 years ago
Louis, I'm sure Mick's and Jonathan's tenants would prefer to live in nicer properties. Who wouldn't want something nicer? I would very much like the house on the TV program "Two and a Half Men" or Iron Mans place but I can't afford them. What's so different? The basic standard is safe and secure, that's about it. That's all I used to get when I first started going on holiday but as I progressed in life I could afford better. I support good landlords in all markets. If you read the posts from Mick and Jonathan I think you will begin to see that they are GOOD Landlords. I am very grateful to them for sharing an insight into their business models here and I hope it will inspire others to consider the entry level of the market where demand is arguably the highest.
Pat A
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Sign Up13:27 PM, 23rd June 2013, About 12 years ago
Bob Dunn
The tenants that left my house trashed are still a couple and I have since found out they have left have a wake of destruction behind them on every property.
They trashed and left their own house to be repossessed.. And i have since heard from their currant landlord asking 'How can he get rid of them?' The contract is for a couple and 3 children but he told me that there is a lot more adults than stated on the contract living there.
The current landlord did not ask me for a reference. He could have saved himself a lot of pain if he had picked up the phone. Their persona is of a decent married working couple.
Jonathan Clarke
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Sign Up13:43 PM, 23rd June 2013, About 12 years ago
Mark is right. There is an important differentiation to be made here between the experience, motivation, professionalism and ability of the landlord themselves as an individual person and the hard, core fabric and physicality of the property they rent out. The two are quite separate entities
If you book into a 3 star hotel you do not get a 5 star standard. The customer choses. Both hotels are perfectly adequate to house you for the night. The 3 star hotel may well get tons of referrals and good customer feedback because the hotel manager himself is a kind affable straightforward guy. The 5 star may have a manager who is a bit curt, offhand and lacks attention to you as an individual. The reverse may well be also true of course
In the last year I have had two customers return to me. One after 5 years , one after 3. They left me to have babies and I couldn`t provide them at the time with upgrades in number of bedrooms they required. Neither got on with there new landlords for a variety of reasons and contacted me to see if they could return to the fold. I was pleased to be able to have rehoused them. They both decorated throughout themselves at their expense to their own taste. Both houses are still physically 3 star not 5. But the professional relationship they have with me is I like to think 5 star.
The reason I often invest in 3 star is because it is priced lower than the 5 star but the rent achieved is often the same. Sometimes I pay 125K for a 5 star and it yields 7.2% . Other times I pay 100K for a 3 star and it yields 9%. My standard of landlording remains exactly the same.
I hope that clarifies my thinking. The LHA model if applied in a businesslike professional manner can ( in certain areas) achieve a far quicker route to financial freedom I believe than some other models.
Mark Alexander - Founder of Property118
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Sign Up13:57 PM, 23rd June 2013, About 12 years ago
I remember one of my very young employees coming into the office one day, delighted that she and her boyfriend has just booked their first holiday together in a hotel. Previously they had only been camping and by all accounts to some pretty dodgy camp sites. I won't share her stories about the WC facilities she described at those campsites just in case you've just eaten! The place we've booked even has a star ramting she gleefully exclaimed, it's even got a pool. To my mind it was an absolute dive but to her it was a dream holiday. She loved it by the way but as she progressed in her career she was pleased she could afford better.
Kulasmiley
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Sign Up15:50 PM, 23rd June 2013, About 12 years ago
Hi, I have been a landlord for 10 years, and it has been hell! BUT when you become a landlord you owe it to your business and family to try and follow the rules. I have over the past few months rehoused 5 homeless people, some couples, one former soldier with issues, one couple who gave out fliers in Ibiza and came back to find their landlord had changed the locks! Everybody has a story. We just cleared out a house full of toys, junk, couches where the father grew cannabis. Like Mick I do not moan about it, but treat it as "next one please". It is NOT easy money, mortgages have to be paid, workers have to be paid, paint has to be paid for. I got a massive sense of satisfaction last weekend when a former homeless mum looked around her new flat and she said "now social services will let my 12 year old son can stay with me", and then the next night I got a text from neighbour saying my tenant had a party!. SO?? Isnt that what we might do, when we unwind?? I always treat the DHSS with respect and give them opportunity, I always speak to housing officers with the same. "WE" are all in this recession together, isn't it time that we share our common goals of respect and humanity? The nightmare tenants will come and go, you have to be firm and friendly from the off, with the consequence that you will sue them in court and their guarantor and take ÂŁ10 a month for the rest of their lives if they do not pay their rent and do a runner. You can also reduce their rent if they get rid of past tenants stuff, but make them sign that they own the stuff and in that letter state that if they dump anything then they are legally responsible and it is also a breach of their tenancy. Always protect deposits or do not take deposits. Take the losses of rent for voids, and add it to your tax losses, do not kill yourself with stress as you cannot do it all. Magnolia EVERYTHING except feature walls, and ask them to sign off on "good condition" of their new home. Use all government schemes for boilers so your tenants are warm. Love their cats...all 10 of them, and charge the cats rent! Kevin
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Sign Up18:41 PM, 23rd June 2013, About 12 years ago
Stop Press!!!.........................I have just seen a post response by a LA who obtains RGI on HB tenants!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
How he does this I have NO idea.....................................must be quite a dopey underwriter.
But of course MOST HB tenants are OK
So I suppose as they know HB will be paid in arrears once 2 payments have been missed and they will have quick methods of eviction set up; they would only lose on average 2 moths of rent and then not even that if there are deposit monies to factor into the loss situation.
My private tenant I had a RGI claim on cost the RGI company ÂŁ10333.00!!!!
So perversely perhaps HB tenants would make a good RGI risk as the HB will normally be paid direct once 2 missed rent payments.
This could be a massive persuader for the PRS to take on HB tenants if it is now possible to obtain RGI on HB tenants from the outset!
Not sure how UC would affect the viability of such RGI?
But it is a very interesting development.
Having RGI on HB tenants would put the LL back in control as a tenant would only have to miss one rent payment and the LL could submit a claim, meaning the tenant would have to leave or be evicted at the RGI company's expense.
LL would need LL insurance; but it seems a nirvana may have been reached where the LL is now in control; tenants will be justifiably terrified of NOT passing on the HB to the LL, if they don't a RGI claim will be made at no cost to the LL!!
Tenant will be booted out and have a damaged credit rating and will be pursued by the RGI company for the rent and costs not paid to the LL.
One thing I don't know; how much would one of these HB RGI policies cost for an annual policy!!??
Be great if it was ÂŁ99.00 !