Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Mick Roberts
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Sign Up14:12 PM, 22nd December 2013, About 11 years ago
Robert Mellors sounds like me ha ha, mirror image of my business. Except I have to boast I've never rented, bought me first house when I was 18. Although I did live in Butlins accommodation when I worked there LONG time ago.
Robert M
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Sign Up23:45 PM, 23rd December 2013, About 11 years ago
Being homeless, and being excluded from private renting due to being unemployed, and having no references (because of previously being a home owner rather that a tenant), being dependent upon welfare benefits, being unable to access council/housing association property as not considered to be "in priority need", and failing reference checks due to no income and several debts.... these are the sort of personal experiences that I've had, and they give me a great insight into the problems (and prejudices) faced by people who may be honest and hardworking but happen to be DSS tenants. Those prejudices and barriers are exactly the barriers that my tenants faced when searchinng for a home, and they are the barriers that I try to remove in my letting business - I set up and run an independent housing association (a "not for profit" housing company). This does sometimes backfire, and some tenants take advantage (for a while), but on the whole there is a great job satisfaction from helping people, it can be life changing for them, and while profit is necessary to keep it viable, the job satisfaction from helping people is more important to me. I respect any landlord who feels the same way, and that is perhaps why I've enjoyed reading all the comments on this post (and others on this forum).
This may make me sound like a bit of a soft touch, but I have learnt a lot over the years and the few "bad" tenants (for want of a better description), do not get away, I track them down and eventually recover the debt owed, e.g. via direct deductions from their benefits, or via their guarantors, or via debt recovery companies, or via the courts. I will go out of my way to help good tenants, and go out of my way to recover debt from bad tenants (including damages and costs).
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Sign Up11:58 AM, 27th December 2013, About 11 years ago
Hi Robert,
Hope you have had a relaxing Christmas break?
I was just wondering how someone of your experience is going to be preparing for the roll out of Universal Credit?
Do you have any concerns? Are you attending any workshops on the topic? Will it change your strategy in any way?
All the best for 2014!
Robert M
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Sign Up14:58 PM, 29th December 2013, About 11 years ago
Hi Vanessa
Universal Credit (UC) is already having an effect, particularly the benefit cap, which has already massively reduced the Housing Benefit that some of my larger families are entitled to, e.g. one of my tenant families with 5 children in a 4 bedroom house in the West Midlands has had their Housing Benefit cut from £725 pcm to £48 pcm!!!
Several of my tenant families have had to rely on Discretionary Housing Payments to make up the difference, so the overall cost to the Council/Government is the same, but now it is at the council's discretion rather than being an entitlement, so it could be withdrawn at any time. The Government's aim is to force people off benefits and into work, so with such a dramatic drop in Housing Benefit it may well achieve this so long as the family is genuinely capable of working and jobs are available, but for some people jobs won't be easy to come by and it may well lead to evictions.
Thankfully I've not had to evict anyone due to Universal Credit (yet), but it is definitely changing the way I let properties, and who to. As larger properties become vacant I have been forced to consider whether I can re-let to families (DSS tenants), and in many cases I have had to convert properties into HMOs and let as rooms to single people.
Other changes in the letting strategy have included greater insistence on rent guarantors, and consideration of whether the family may be exempt from the UC benefit cap. I'm also considering secondary income options, e.g. letting out private garages separately (where part of a HMO property), and getting commission from the utility company.
As social housing tenants are hit by the bedroom tax, larger council or housing association properties are becoming more available, but accommodation for singles and couples is even more scarce, so the opportunity for renting properties is shifting towards renting to single people. Some families that were previously better off staying together may find that adult children are better off renting separately. This will actually increase the cost to the taxpayer in time, but I don't think the Government has considered this consequence of the combination of UC and the bedroom tax.
As to whether there is a need to be concerned........ very definitely yes, in my opinion all landlords that let to DSS tenants should be very concerned and definitely need to consider alternative letting strategies and secondary income from their properties/lettings.
Mick Roberts
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Sign Up8:08 AM, 30th December 2013, About 11 years ago
Reply to the comment left by "Robert Mellors" at "29/12/2013 - 14:58":
Yeah, it’s first question I ask now, when they have 4 kids or more, whether they have disabled kid which exempts them from the cap.
I also am having to tell them the adult kid has to go elsewhere or if on DWP, we rent to him separately.
I’ve never had so many tenants brothers/sisters coming to live with them on settee & claiming HB for them which is costing Govt more ‘cause previously I’d have included them as part of the family.
I’ve had 6 kid woman give 2 kids up to friends which is now costing Govt Tax payer more. Nuts, the Govt should get on ground level with us to see what is actually happening in the real world.
Robert M
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Sign Up8:57 AM, 30th December 2013, About 11 years ago
Mick, brilliant examples. The government is forcing a system that is splitting families and ultimately costing the taxpayer more, as well as potentially having longer term social impacts, e.g. young adults no longer getting close family support and stability which is an important part of them maturing and learning about life - surely this could cause further problems in years to come, e.g. anti-social behaviour, mental health issues, extra use of community resources (NHS, emergency services, council services, etc), so there's not just the increased direct costs, but there is also the knock on effect. Sorry if giving a political opinion, but the government changes to the benefit system (UC and the benefit cap) is forcing landlords to reject large families, but those families still need housing one way or another.
Robert M
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Sign Up9:04 AM, 30th December 2013, About 11 years ago
Reply to the comment left by "Mick Roberts" at "30/12/2013 - 08:08":
I've let to one parent and one adult child before, in which case they become legally liable for the full rent each, but for Housing Benefit the total rent is split 50/50 and each one gets up to 50% of the total rent paid by HB. I've never tried this for a larger family unit, with adult children, how does this work? What problems do you encounter with the HB claims when doing this?
Mick Roberts
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Sign Up16:10 PM, 30th December 2013, About 11 years ago
Reply to the comment left by "Robert Mellors" at "30/12/2013 - 09:04":
Ha ha, I daren't tell u on here, otherwise every Landlord will be doing it & the Govt will close the loopholes.
There is special ways where u can do it, if u do it wrong, HB can say you are taking advantage of HB, so has to be done a certain way, & send in certain text with the rent proof letter.
All perfectly legal, but certain HB staff don't like it, 'cause 95% of em han't seen it done this way before & they don't like paying out what they think is far too much for certain value house.
But if u get my number from Mark or Vanessa, I'm happy to talk u through it on the phone, I'll be back at work on the phone Thurs 8-5 or any normal Mon-Fri 8-5.
Robert M
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Sign Up6:23 AM, 31st December 2013, About 11 years ago
Hi Mick, I would love to find any way of not having to turn away families in need, so yes I would like to have a chat with you, but I'm not sure how to contact Mark or Vanessa direct so I hope they see this comment and will contact me direct and give me your phone number. Alternatively, you could find me on Facebook and contact me via that. (I'm not sure if I'm allowed to put my e-mail address on this forum).
Mick Roberts
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Sign Up7:18 AM, 31st December 2013, About 11 years ago
Reply to the comment left by "Robert Mellors" at "31/12/2013 - 06:23":
Just found 7 Robert Mellors on Facebook, Facebooks usual hard search feature, no proper 'Just area' search.
Also don't know how to contact u direct via this site, so here's my Facebook profile: https://www.facebook.com/MickRobertsBoss