Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Mandy Thomson
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up13:22 PM, 11th July 2014, About 10 years ago
Thank you, Sharon, David, Monty and everyone else for your helpful comments and support.
For the record, though, I would just like to point out to John that the Croydon scheme is being quoted as being £200 a year per property - however, I gather (especially from reading about how other councils run their schemes) that this would be payable upfront at the outset - £1000 per property.
To a small landlord such as myself, that £1000 is my maintenance budget for the year - I will be put in a position where I will have no choice but to remortgage - assuming that given the current tightening of mortgage regulations I can get a further advance!
David Lawrenson
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up16:35 PM, 11th July 2014, About 10 years ago
Reply to the comment left by "John Daley" at "11/07/2014 - 12:18":
But if most of the rogue operators have "previous" as many do, then use existing powers on them (though I agree sentences should be much higher and councils should be able to keep more of the money raised - both sensible proposals from the Local Govt Assocn, I understand)
Re the statistics, I seem to recall the officer from Newham at the CIH meeting where we both spoke admitting that the out turn was that they discovered they had underestimated the size of the private rented sector there by some 20% or so..... so this is not insignificant, leading me to question if antisocial behaviour was higher in the private rent sector in first place.
David Lawrenson
Mandy Thomson
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up20:59 PM, 11th July 2014, About 10 years ago
Further to this, Chris Wright from Twinpier has started a campaign to get the issue of councils using ASB and low demand as reasons to bring in selective licensing (when the evidence is tenuous at best) heard before a Dept of Communities and Local Government (DCLG) select committee by the Autumn of 2014.
He needs signatures from landlords and other stakeholders in addition to accounts of how you might have been affected by this - ALL DETAILS IN STRICTEST CONFIDENCE!
As he has pointed out, this isn't simply about the licensing fee; once a local authority has selective licensing in place, they are free to impose whatever restrictions and regulations they want - so if, for example, your tenant doesn't always deal with their rubbish, or holds a party, you could potentially be fined or criminalised.
You might say that your council is led by reasonable people, who apply this fairly, but what happens when there's an election and they're replaced by an administration with more extreme policies? Remember voters are more likely to cast protest votes and elect fringe and extremist parties at local elections than at a national level.
Please visit this link http://twinpier.co.uk/selective-licensing/ to lend your support - IN THE STRICTEST CONFIDENCE!
Thank you.
Monty Bodkin
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up13:41 PM, 13th July 2014, About 10 years ago
Hello John,
"Only large HMO’s are currently licensed, there is a growing problem of family letting being converted and subdivided into small HMO’s often without building control or planning. The overcrowding, poor condition and management are getting much worse."
If that is the problem in a specific area, then LA's have the discretionary power to licence small HMO's.
"The LA knows who the HB goes to but unless the resident raises an issue then there is no cause of action."
LA should be carrying out basic, rudimentary checks before paying out HB to ensure taxpayers money is being spent in the manner for which it was intended.
But they don't because they couldn't cope with the ensuing chaos that would cause. They know full well where the problem areas are but it is far easier to turn a blind eye and target good landlords instead.
"To address your last point the strength of licensing is that over time the LA gathers a far better picture of the market and who is operating."
It gathers a picture of the good landlords, which is what licensing is really all about.
-targeting good landlords. For proof of this look no further than the failed Scottish experiment.
"The number of unlicensed properties will reduce"
It hasn't happened in Scotland and it isn't happening in Newham.
"Most of the schemes I have seen are a pound or two a week"
Justifying something because it works out cheaply when spread out on a weekly basis is no real argument at all.
Besides which, as Mandy points out for the Croydon scheme, it is not cheap. It could be an upfront fee of a £1000 per property.
The early prosecutions for failing to license will be a clear deterrent particularly if the fines are stinging.
It clearly hasn't worked in Newham. More than 10,000 unlicensed properties and they have only had 134 prosecutions, most of whom could have been prosecuted under the existing legislation anyway.
All that time, money, effort and resources would have been far better spent targeting rogue landlords rather than creating a huge bureaucratic empire for administering good landlords.
chris wright
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up19:17 PM, 15th July 2014, About 10 years ago
Thanks Mandy - interesting information regarding Selective Licensing is coming in all the time from LL's across the UK, it's going to be quite a job to put this infront of the DCLG select committee. Clearly we'll need to push the issues which effect the majority and leave the door open for the DCLGCOM to make recommendations that create a process for LL's to keep the feet of councils well and truely in the fire! - Changes to primary legislation are not going to happen so I urge LL's not to sit back and "take the win" or to assume this won't effect them, these schemes are rolling out and even areas who said they wouldn't think of doing Selective Licensing are seeing £££ in their eyes! - Regards to all
Chris Wright - Selective Licensing Campaign
david dahill
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up8:07 AM, 16th July 2014, About 10 years ago
I cant help but thinking that the more legislation you throw at the landlording business, the more advantageous it is to be a rogue. Landlording was at its most regulated in the 60s and 70s with rent controls and assured tenancies etc. At a time when the Rachmans and the Heseltines would turf you out on the street at a moments notice. Evictions were impossible. Evicting a tenant now is harder than ever - section 8 mandatory evictions are anything but with defensible grounds nearly always holding up proceedings in the tenants favour. Now I understand that section 21 evictions are to be redraughted to incorporate repair issues as a defence to prevent eviction.
It will be easier to illegally evict people than follow the law.
I know I have strayed off point a little here, but why are the people involved in the business of supplying housing treated so differently to those supplying food?
As an ex con I can set up a chain of foodstores, prosecute those who steal from me and evict thieves from my premises. The comparisons are endless yet the treatment by the lawmakers could not be more different...
David Lawrenson
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up12:52 PM, 16th July 2014, About 10 years ago
Reply to the comment left by "Monty Bodkin" at "13/07/2014 - 13:41":
Agree, Scottish experience has been an absolute shambles... see DTZ's report (Scot Exec's own consultants report).
David Lawrenson
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up13:00 PM, 16th July 2014, About 10 years ago
Reply to the comment left by "David Lawrenson" at "16/07/2014 - 12:52":
When one hires a consultant to review what one has done, they usually give you a glowing report... consultants aren't dumb, they know who paid their fee, after all.
So when the Scottish Exec hired DTZ to review their landlords registrations scheme, the dear old venerable property firm did their best, but read it carefully and you can see what a shambles the scheme has been. Here is the link:
http://www.scotland.gov.uk/Publications/2011/07/13091422/1
David Lawrenson
chris wright
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up13:26 PM, 16th July 2014, About 10 years ago
David - good post, so is this not a Breach of hemming v westminster case?!
"no clear understanding of the overall administrative costs of landlord registration and this is not taken into account in any of the fee structures"
By the way nice speaking to you the other day.
Regards
Chris
david dahill
Become a Member
If you login or become a member you can view this members profile, comments, posts and send them messages!
Sign Up14:08 PM, 16th July 2014, About 10 years ago
Reply to the comment left by "david dahill" at "16/07/2014 - 08:07":
I should point out that I myself am not actually an ex con.....