Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
PAUL BARTLETT
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Sign Up0:29 AM, 20th September 2024, About 2 months ago
Old school local authority politics. Make common cause with central government initiatives and add the LA wants into the conversation.
Changing no proven fault to proven fault means opportunities to evade LA housing responsibility due to tenants being intentionally homeless by default.
Of course realistic funding is required to enable housing benefit to be feasible in PRS and HM Treasury know that.
Of course social housing stock is inadequate after 30 years of Right To Buy and no Duty to Build. Many previous Labour governments could have changed that...
Old Mrs Landlord
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Sign Up7:39 AM, 20th September 2024, About 2 months ago
I endorse all Paul Bartlett has said above but I must say I find it more than ironic that this Council is pushing for quicker introduction of the 'no fault' evictions ban citing the costs of increased regulation, repairs, the costs of bringing old stock up to new environmental standards and the mismatch between housing benefits and private rents. These, of course, are the very burdens on private landlords which, coupled with interest rate rises, have caused rents to rise and there are yet more such costs in the Renters' Rights Bill coming down the line. Local councils think this should entitle them to more subsidy from central government in stark contrast to private landlords who get clobbered with even more costs, risks and restrictions for which their only available recourse is to raise rents. Far from easing the burden on private landlords, central government are almost certainly about to tax us even more. The effect on rents is as predictable as the increase in the private landlords exodus.
Cider Drinker
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Sign Up8:26 AM, 20th September 2024, About 2 months ago
Helping one family remain in their home (by making it more difficult for a landlord to regain possession) simply denies another family, potentially in temporary accommodation, from having the property to live in.
The council should be lobbying to make the PRS more attractive and to control net migration figures. Nothing else will fix the problem.
Paul Essex
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Sign Up10:19 AM, 20th September 2024, About 2 months ago
They won't bring it in quicker as several labour councils are using Section 21 at the moment while they still can!
Keith Wellburn
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Sign Up10:31 AM, 20th September 2024, About 2 months ago
Why can’t these councillors understand that you cannot compel landlords to remain in the market if they choose not to - and they will choose not to if they don’t consider it an attractive proposition.
And how difficult is it to understand removal of S21 will not make any difference to landlords when there is a S8 ground for wishing to sell, or a landlord operating a policy of not re-letting properties and selling them when tenants move on.
If they’re daft enough to think the few months lull in homelessness which may follow the removal of S21 is worth the longer term worsening of an already bad situation they’d better hope that Angela manages to get the 100,000s of promised social rent homes built PDQ.
Reluctant Landlord
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Sign Up11:04 AM, 20th September 2024, About 2 months ago
2 x S21's being issued today. Benefit tenants who are in rent arrears.
Rent is below market rate.
UC & HB being paid directly to me but tenant failing to pay the top ups, yet these have been deemed entirely affordable.
Info about applying for DHP if they need to have been sent to tenants to encourage them to apply asap. They have not engaged.
Clearly in their best interests to step in and pay this off or they will be having the pleasure of 2 more people added to their temp housing list. (NB Both tenants would be classed as 'priority' need so housing duty will apply and one has further needs that requires ground floor/level accommodation).
Let's see how this pans out.
If it goes to full eviction both flats will be ONLY let going forward to self paying/working tenants with a guarantor.
The 'RRB effect' already in play, before it's even been passed into legislation....I doubt I will be alone.....
Jo Westlake
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Sign Up12:21 PM, 20th September 2024, About 2 months ago
Banning Section 21 may enable a miniscule number of people to remain in their current home for a bit longer.
However, it will make it incredibly hard for anyone who isn't gold plated to access the PRS in the first place.
I wouldn't have taken a chance on at least 3 of my current tenants without the existence of Section 21. In all 3 cases things are trundling along in a sustainable way. One is a recovering alcoholic with a history of homelessness. His rent has been one month in arrears for nearly two years due to starting a UC claim after heart problems stopped him working. The other two are both single dads who came via a Local Authority scheme. One had a CCJ. Both work as seasonal workers in a holiday camp so their UC claims are incredibly unstable. They're all decent people who look after their homes but on standard referencing they wouldn't have a hope. With Section 21 people like them are a bit of a risk but without Section 21 they become incredibly high risk. How many PRS landlords will be willing or able to take that risk?
Even graduates who work in decent graduate positions can easily fail referencing due to low credit scores. Not having a credit card or mobile phone contract is all it takes to fail. If they don't pass referencing we can't take out rent guarantee insurance. Currently I'll take the risk on someone in that situation but without Section 21 I probably won't.
I've never evicted anyone in the 25+ years I've been a landlord but it's been nice to know I could if necessary. Somewhere around 25% of my current tenants didn't pass referencing for various reasons. It will be a travesty if decent people can't access the PRS purely because the government don't understand how essential the existence of Section 21 is.
Catapultman
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Sign Up12:56 PM, 20th September 2024, About 2 months ago
Why do those who have no experience of property management confuse "No fault" with "No Reason" as a manager of Bedsit properties for over 30 years I have only used Section 21 to evict problem tenants and by talking to other landlords I'm guessing that over 90% of section 21 issued, are also to evict problem tenants, so banning section 21 will have a very small reduction in the amount of tenants evicted it will only extend the amount of time it takes to evict a bad tenant, but will have a massive effect on the amount of landlords entering the market and only prospective tenants who are gold plated will be offered accommodation. tenants pressure groups have stated that there is no place in the rental market for private landlords , Their opinion is likely to change when they start falling over all the people living in cardboard boxes.....Colchester Landlord
Markella Mikkelsen
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Sign Up14:03 PM, 20th September 2024, About 2 months ago
Reply to the comment left by Catapultman at 20/09/2024 - 12:56
I did an audit of my S21s - I have issued 10 in total my 16 years as a landlord.
NONE were "no fault" (why would I evict for no reason????)
Two were for ASB and those tenants would still be in my property terrorising the neighbours if it were not for S21.
Under the RRB, evicting for ASB using S8 will be next to impossible,
Mick Roberts
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Sign Up14:54 PM, 20th September 2024, About 2 months ago
What don't he get, banning something that is one of the reasons why we give the house in the first place. Stop that, u have no homes next year.