Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Tom Doolin
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Sign Up14:17 PM, 4th December 2014, About 10 years ago
Rosalind
Reading the whole thread I fully understand why you feel let down by the community. But that’s exactly what it is, it’s a Community. People will always see things from their own perspective which may be completely at odds with your views. On another day on another topic their help or advice may be exactly what you are seeking.
The beauty of this site is that you get a cross section of views and you are at liberty to cherry pick the ones you agree with and can totally ignore the ones you disagree with.
Please don’t let it stop you from participating in the future. Your own opinions will be of value to some members and of no consequence to others.
I seem to recall Mark Alexander being aggrieved at a comment made about him a little while ago. Unfortunately I don’t remember the exact details. However he publically questioned why he even bothered to continue to support this forum and reading his responses there appeared to be a chance (however slim) that he was considering withdrawing altogether.
Thankfully it didn’t come to that and he continues to contribute and receive valuable advice on a daily basis.
If you were to drive into town passing 1000 motorists and came across two boy racers on the journey, would you give up your driving license? I don’t think so.
So please stay with us and rise above the comments you disagree with. Good luck with your predicament.
Harlequin
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Sign Up15:03 PM, 4th December 2014, About 10 years ago
It wasn't meant to be unkind, but only answering the question you posed.
These works from what I understand are being done to enable you to take on more tenants so with the best will in the world cannot be seen as being done in the interests of any tenant you currently have. I'm sorry you don't like the response, but you are disturbing your current tenant and so I do think that he should be compensated. I had a very difficult tenant - disturbed the rest of the house with her continual moaning - she wouldn't leave until given 'formal notice' - the other tenants were happy enough, but she 'demanded' compensation because the washing machine broke and it took 5 working days to fix - one to get the man there and 3 for a part and one for the man to fix it - she deducted the cost of going to the launderette from her rent - the others were thankful it was fixed so quickly. Different tenants expect different things but ...... building work during the day to enable the landlord to get more rent .... hmmm I think you are fortunate that he pays any rent at all, the level he pays isn't important as he pays what he's contracted to (?).
The works you are doing are pretty major - and it seems to me that you are taking advantage of doing it at a time when you have leaving tenants to avoid doing this after they have left and so having a void.
Just my opinion, you don't have to agree - but it may make you think.
Dr Rosalind Beck
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Sign Up15:24 PM, 4th December 2014, About 10 years ago
Thanks Tom for that thoughtful and sympathetic response. When you are alone dealing with issues a kind word does help. As you say, I shall ignore the comments which have no resonance or relevance for me.
And in the meantime if no-one else comes up with any concrete ideas regarding 'compensation', I'll sort it out myself. It's a pretty small issue, but it is sometimes the little issues which bother us the most. You can't please all the people all the time.
But by the end of next week there will be two new beautiful bathrooms and I shall be very pleased with the upgrade of the house (the old bathroom was far too big and cold and we are having insulated walls which will be a great improvement).
Thanks again.
Michael Barnes
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Sign Up15:47 PM, 4th December 2014, About 10 years ago
Whenever I have had major works done in a property I have waived the rent for the duration.
Harlequin
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Sign Up15:57 PM, 4th December 2014, About 10 years ago
Last word from me - as I really don't think Rosalind wants a measured response, seems as though you want to be supported in not compensating for being hugely annoying to your tenants. I can't say whether or not my tenants would allow me to get away with moving walls and major plumbing to bathrooms - I wouldn't even attempt it. I'm on my own as well - can't see that's a reason for anything!
Jane Reckless
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Sign Up21:25 PM, 4th December 2014, About 10 years ago
Hello Rosalind
you haven't replied to Mike W's question as to how you would feel if you were in the position of your tenants. are you going to do this? This question is a very logical start to constructive feedback and discussion.
Paul
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Sign Up9:46 AM, 6th December 2014, About 10 years ago
I've had a good read through. I will answer the question the OP has posted...
When I (2 months ago) refurbished the bathroom and re-did the kitchen (oh, added a laundry area too) I had waited until their were only two tenants in the property.
I moved them for the term of the works into another property (down the road) and gave them 50% off their rent.
When they moved back into a much nicer house I put their rent back to the level it was currently set at.
I now have a vastly improved house (more equity) and VERY happy tenants.
Would I do what the OP had done ? No !! Why not ? Well, if he can't see it he never will...
Neil Robb
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Sign Up13:13 PM, 6th December 2014, About 10 years ago
Hi Roseland,
The sad fact is the law says the tenant has the right to have undisturbed use of the house by the land lord and in many cases thing go wrong and need repaired. So therefore work needs to be carried out.
You stated the tenant did not attend the meeting before the was work started. Was that because he could not be bothered or had a legitimate reason for not being there.
I presume you informed him of all the work that was going to be carried out. By the sound of things your work man are being as considerate as possible.
In the last few months I have had plastering work carried out in one of my properties because the tenant stripped the wall paper and they were in poor condition I paid for the living room to be plastered at my expense. I told them I did not want the hall paper removed guess what the tenant went ahead and did it taking plaster of the wall as well so now the whole hall had to be plastered.
I would not consider compensating the tenant as I would not have had the expense of this work if they never took the paper of.
I try to plan repair work when the property was empty. Do you have another property he could move into while the work was carried out.
I would think the work is almost finished by now so when it is done. I would send a thank you letter to all tenants saying thank you for there patience while the work was being carried out. And if you wanted a gesture of good will say £50.00 per room.
That way the other tenants will think you are a decent landlord the one complaining might just think he got something not what he wanted but might feel he was listened too. As you say some tenants moving out so you would need to give them anything if you chose not to but over a bit of kindness would go a long way.
I
John
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Sign Up13:23 PM, 6th December 2014, About 10 years ago
I am doing a new bathroom at the moment. Putting in a shower and a new bath as opposed to having an old cast iron bath. They asked me for the shower and i said i was planning on an update and so said yes, but they had to wait 4 months before i could start.
I am not paying anything to them and they are happy they are getting a new bathroom with new flooring. The situation is different to yours, but clear communication is the best way forward.
I am knocking down a wall between a lounge and kitchen in Jan/feb and putting in a new kitchen. This will be a vast improvement and the tenants are happy about it all. I have stressed there will be big disruption for 2 weeks but they are ok with it. I wont be paying them any compensation, but they get a new kitchen and i get to update and add value to the house. Win / Win.
Nick Pope
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Sign Up16:39 PM, 6th December 2014, About 10 years ago
Interesting thread.
I have several rental properties and my view is that the tenants pay for the property and it is theirs for the duration. I don't call in unexpectedly for any reason and if work is needed I try to get it done without any disruption to them.
I don't think that minor repairs warrant any reduction in the rent as it is for the tenants benefit. If the provision of basic requirements (water, heating electricity) is interrupted for an inordinate period then I will give a reduction in the rent equivalent to the days without.
I have never done improvements with tenants in situ as they are always planned for a void between tenancies. I am lucky as I have a band of merry workers who will fit in with time requirements. In this case it seems that 3 of the tenants (including the difficult one) were intending to leave in December anyway so perhaps waiting until then would be better as there would be (I assume) only the 4th tenant to deal with who could perhaps be persuaded to put up with it the disruption for a reduced rent or choice of which bedroom to use in the improved property. Maybe this would also have been an appropriate time to blitz the decorations throughout.
I don't have any properties in multiple/sharing tenancies but in general the same principles would apply. In this case I appreciate that if the occupiers are on different tenancy periods there may never be set void periods to do substantial works.
However, at the risk of seeming unsympathetic, it appears that this work is purely to increase the rental income and will not benefit the existing tenants in any way and whilst there will be an additional bathroom the living room will be smaller.
The accommodation is to be increased from 4 to 6 bedrooms - is this an area where the local authority have opted or intend to toughen the standard on HMO's as if so the increase in accommodation might push the property into that category with all the additional costs involved?
I guess all I can say is that tenants need to be treated with respect and in the same way you would expect if the situation was reversed.
Nick